Enhancing information rights management in Word, Excel and PowerPoint mobile apps

Finding the balance between protection and productivity is critical to any organization. With the increased distribution of data, organizations need sensitive data to be born protected. This is why we invest in Azure Rights Management to help you protect information in today’s mobile-first, cloud-first world.

Information rights management (IRM) is now supported everywhere in Office Mobile as we are pleased to announce that we are extending Azure Rights Management to the Word, Excel and PowerPoint mobile apps for Android. You are now able to open, read and review rights-protected emails and Office documents on any device—whether it runs Windows, Mac, iOS or Android.

Other upcoming enhancements

We are hard at work building several other new features and enhancements to make the IRM experience even better for Office 365 subscribers in future updates.

These planned updates include:

• Document tracking and revocation with Azure Rights Management Premium—Azure Rights Management Premium users will be able to track usage of and revoke access to documents that were protected with rights management services (RMS). We’ll deliver this first for Office for Windows, followed by Office for Mac and Office Mobile for iOS.

• Single sign-on and multiple accounts in Office 2016 for Mac—We are making changes to support single sign-on in Office 2016 for Mac, which means you won’t need to sign in again to view an RMS-protected document if you’re already signed in. This will work for any Office 365 account that you’re signed in to—even if you have more than one account. We’re also removing the limitation where you have to view an RMS-protected document first before you are able to protect new documents with RMS.

• Improved user experience in Office 2016 for Windows—We’re making targeted improvements to our error-handling and authentication mechanisms to make reading and authoring RMS-protected documents and emails more seamless. If you are unable to read RMS-protected content because, for example, you aren’t signed in to Office or you don’t have permission to read the content with any of your signed-in accounts, we will clearly explain why and offer options to resolve the issue.

• Open legacy file formats—The Office apps for Windows Universal and Android will support opening RMS-protected documents that were saved in legacy formats, like .xls, .doc, and .ppt. Office apps for iPhone and iPad already support this.

Visit the Azure Rights Management website and read the product documentation to learn more. If you already use Azure Rights Management, make sure you update your Android devices with the latest versions of Word, Excel and PowerPoint today so you get all the new functionality we have released.

Managed Solution is a full-service technology firm that empowers business by delivering, maintaining and forecasting the technologies they’ll need to stay competitive in their market place. Founded in 2002, the company quickly grew into a market leader and is recognized as one of the fastest growing IT Companies in Southern California.

We specialize in providing full Microsoft solutions to businesses of every size, industry, and need.

Technology can help bridge the gap as cures are sought for ALS

On Friday, GLEASON, the critically acclaimed documentary about former NFL player Steve Gleason, will open in select theaters across the U.S. GLEASON tells the incredibly powerful story of Steve’s life both leading up to and after his diagnosis in 2011 with amyotrophic lateral sclerosis (ALS), or Lou Gehrig’s disease. I’ve been fortunate to see the documentary a few times over the last few months and I’ll be honest, you’ll need tissues and strong stomach muscles. It is real, gritty, warm, humbling and hilarious. The Gleasons have a relentless drive to empower others with ALS to ‘live’ and live a life that is worth living, and I know I’m not the only one who feels unbelievably lucky to partner with Team Gleason on technology to help support that goal.

Microsoft’s work with Team Gleason got ignited two years ago this week at //oneweek, our annual hackathon where thousands of Microsoft employees spend days poring over projects that have a real impact. Steve had issued a challenge to Microsoft to develop technology to help people with ALS, specifically to help him communicate more easily, play with his son and move his wheelchair independently. The 2014 //oneweek Ability EyeGaze hackathon team came together to tackle that challenge and ended up winning the whole hackathon that year.

Two years on, Team Gleason and Steve continue to work on these goals with the Microsoft Enable team in Microsoft Technology and Research, producing technology that enables people to move their wheelchairs and communicate through their keyboards using nothing more than the movement of their eyes. The passion and dedication of everyone that has touched this project has been overwhelming; it’s been a remarkable experience in which to participate. In that time, the project has evolved from an early stage hack into technology that helps Steve do exactly what he asked: be more independent. Steve is regularly using the technology to get around and to communicate with friends and family, just as he had envisioned at the beginning.

The technology may now be real and have a lot less duct tape involved than when we first started, but the work is far from done. We are still in the research phase and are continuing to improve it – even here at //oneweek this week – with the goal of making it available to everyone who can benefit from it.

We have learned so much along the way from many families impacted by ALS and we are humbled by their generosity. We know that technology has the power to change lives and we are fired up at the chance to work with so many amazing people to help make that possible.

To stay up to speed on the latest developments in accessibility, visit the Microsoft Accessibility website. You can also read more about exciting new research projects like this on the Microsoft Enable team’s website. And follow us on Twitter at Microsoft Accessibility (@MSFTEnable), Microsoft Research (@MSFTResearch) and Team Gleason (@TeamGleason).

Lastly, please, go see this documentary, and you’ll see why we’re so passionate.

As Steve says, ‘Until there is a cure for ALS, technology is the cure.’

7 simple calendar tricks that will level-up your team’s productivity

What’s the secret to maximizing productivity and efficiency? There’s no single silver bullet, but one sure-fire way to make gains is with calendar tricks that will keep you organized and focused. From scheduling “no meeting” time blocks to integrating mobile so you never miss a meeting—the art of calendar optimization is crucial.

Here are seven simple calendar tricks you can use to bring your productivity to the next level:

1.Schedule “no meeting” time blocks—Instead of multitasking, set aside time without interruptions. “When people multitask, often they do multiple things badly,” says David Sanbonmatsu, University of Utah professor of Psychology. “A lot of times, the people who multitask the most are the worst at it…it’s individuals who lack impulse control.” (From Forbes.)

2.Set out-of-office (OOO) time—Identify blocks of time on your calendar as “unavailable,” “not working” or “OOO” if you’re not working a certain day or are traveling.

Pro hack: If you have a regular non-work appointment or commute time when you’re unavailable, schedule it as recurring OOO time. To do this in Outlook, just open the meeting you want to set as recurring and on the Meeting tab (in the Options group), click Recurrence. Select your desired frequency, set options for the frequency and click OK.

3.Connect your calendar on your mobile—It happens to everyone: You’re not on your laptop and a meeting runs late, you forget when and where your next meeting is and you end up shuffling in with a flurry of apologies five minutes after the next meeting begins. Integrate your calendar on your mobile device to stay up-to-date on all your meetings.

4.Install buffer time—Whenever possible, schedule an extra 10 minutes on either side of every meeting, so that you have enough time to clean up from the current meeting and then prepare and set up for the next meeting. This will also help you avoid the feeling of “running” from meeting to meeting.

5.Schedule breaks—When you’re completing tasks like a do-it-all, it’s easy to plow through and work till you’re fried. “Getting up for a few minutes and getting our blood flowing and some more oxygen to the brain is a necessary piece of the work day,” according to the Huffington Post’s Healthy Living team. Schedule breaks into your calendar to avoid burnout and boost creativity and let your calendar reminders hold you accountable.

6.Set check-in reminders—As major deadlines approach, schedule check-ins with reminders for benchmarks along the way. This avoids end-of-project stress and ensures you’re checking off tasks before they’ve passed. Include team members on your calendar reminders to encourage team check-ins as well.

7.Integrate business contacts—Simplify inviting business contacts by integrating your calendar with your contact list.

Pro hack: You can add a contact from an email message in Office 365. Open the message so that the person’s name is shown in one of these lines: From, To, Cc or Bcc. Right-click the appropriate name and click Add to Outlook Contacts. A new window opens, where you can fill in the details you want and then OK when done.

Use your calendar to stay on top of your day by optimizing organization and ultimately making you more productive. For more productivity tips learn how to work smarter in the cloud. To ensure you and your team are more connected get the eBook: “Collaborate, Anytime, Anywhere.“

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Is your company’s data secure?

Keeping data secure is pivotal to the success of all organizations. Office 365 Enterprise E5 Plan is Microsoft’s most secure productivity solution ever—offering industry-leading security and compliance features. Microsoft’s cybersecurity intelligence and machine learning capabilities help protect against unknown malware and detect anomalies quickly to allow a rapid response.

In addition, Office 365 meets many industry and regulatory requirements and helps organizations respond to legal issues with machine learning that quickly identifies relevant content for eDiscovery.

Organizations improve visibility and control with Office 365. Administrators can set control policies, discover “shadow” IT, control data access and gain critical insights into threats.

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Introducing Microsoft Stream: the secure destination to manage and share videos for businesses of all sizes

Video is one of the most powerful ways we connect, communicate and learn today – breaking down geographic boundaries and bringing a distinctly human element to digital interactions. Myriad platforms exist in the consumer space to upload and share live or on demand in a matter of seconds. As one of the most consumed and shared content types on the internet, video is increasingly an important part of our personal lives. We believe video can – and should – be just as impactful in the workplace.

Today we are announcing the free preview of Microsoft Stream, a new business video service that democratizes access to and discovery of video at work. Starting today, anyone with a business email address can sign up for the preview in seconds and begin uploading, sharing and tagging videos in their organization. By taking the “work” out of managing video storage and security, Microsoft Stream enables organizations and their employees to communicate and collaborate with video more easily.

Earlier this year we announced our new approach to business apps and our ambition to remove barriers, encourage innovation and ultimately empower everyone in an organization with better ways to get work done. Microsoft Stream builds on this vision, enabling business users to harness the power of video to achieve more at work.

Today at preview we are delivering the following features and capabilities that make video management and sharing within an organization easy, collaborative and social:
•Sign up in seconds: Get started with Microsoft Stream in as few as five seconds with easy signup and no credit card requirements.
•Easily upload and organize your video: With easy drag and drop capabilities, upload your videos and organize them by either starting a channel or contributing to a channel based on team, group, topic etc.
•Discover relevant content: Enhanced content discovery through “trending” videos powered by machine learning, as well as search by hashtag, most liked videos and other key search terms.
•Watch anywhere, on any device, anytime: View videos in Microsoft Stream on all your devices from anywhere, anytime.
•Secure video management: Manage who views your video content by determining how widely to share within your organization, and to what channels. Secure application access is enabled by Azure Active Directory, a recognized leader in identity management systems, to protect sensitive corporate content.
•Follow what matters: Follow channels to see content you want in your Microsoft Stream homepage.
•Engage with content: Socialize videos by sharing via email, “Like” your favorites and embed videos to webpages within your organization.

Many Microsoft customers have already started to embrace the power of video for their business using Office 365 Video. Microsoft Stream builds upon the learnings and success of Office 365 Video, and over time the two experiences will converge, making Stream the de facto video experience in Office 365. During the preview of Microsoft Stream, there will be no changes to the Office 365 Video experience. We will share more details on future enhancements closer to general availability of the Microsoft Stream service. Learn more about what Microsoft Stream means to Office 365 customers here.

This is only the start. We believe video is going to be truly transformative in the workplace. We see video being a core content type across all solutions we use at work today. We want to share a sneak peek about how we imagine Microsoft Stream evolving:
•Deliver corporate broadcast seamlessly: Increasingly the way organizations are communicating and connecting is through live video. We believe that Microsoft Stream portal should be the destination for both live and video on demand.
•Intelligent video search: We believe true power of video will be realized once we are able to search within the video. Leveraging capabilities such as audio transcription and face detection, we can enable deep search, empowering employees to find relevant content faster.
•Make video part of your business apps and workflows: With the ability to integrate Microsoft Stream with other business apps like PowerApps, Microsoft Flow, SharePoint and other line of business applications, we see great opportunity to leverage the richness of video across apps.
•IT management capabilities: We recognize the critical role IT plays in managing content and user access to internal content. We plan to enable IT to manage access and settings like granting and assigning channel and video access, remove and monitor content and manage what is viewable to specific groups in the organization.
•Microsoft Stream App Ecosystem: We believe our partners will take Microsoft Stream experiences to the next level. Using Microsoft Stream APIs, partners will be able to create custom applications and make them available in AppSource, Microsoft’s marketplace for business applications we announced earlier this month.

We hope you share our excitement for the possibilities in video Microsoft Stream can open up for you and your businesses.

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Evolving the application platform from software to dataware

By Matt McIlwain as written on techcrunch.com

Every decade, a set of major forces work together to change the way we think about “applications.” Until now, those changes were principally evolutions of software programming, networked communications and user interactions.

In the mid-1990s, Bill Gates’ famous “The Internet Tidal Wave” letter highlighted the rise of the internet, browser-based applications and portable computing.

By 2006, smart, touch devices, Software-as-a-Service (SaaS) and the earliest days of cloud computing were emerging. Today, data and machine learning/artificial intelligence are combining with software and cloud infrastructure to become a new platform.

Microsoft CEO Satya Nadella recently described this new platform as “a third ‘run time’ — the next platform…one that doesn’t just manage information but also learns from information and interacts with the physical world.”

I think of this as an evolution from software to dataware as applications transform from predictable programs to data-trained systems that continuously learn and make predictions that become more effective over time. Three forces — application intelligence, microservices/serverless architectures and natural user interfaces — will dominate how we interact with and benefit from intelligent applications over the next decade.

In the mid-1990s, the rise of internet applications offered countless new services to consumers, including search, news and e-commerce. Businesses and individuals had a new way to broadcast or market themselves to others via websites. Application servers from BEA, IBM, Sun and others provided the foundation for internet-based applications, and browsers connected users with apps and content. As consumer hardware shifted from desktop PCs to portable laptops, and infrastructure became increasingly networked, the fundamental architectures of applications were re-thought.

By 2006, a new wave of core forces shaped the definition of applications. Software was moving from client-server to Software-as-a-Service. Companies like Salesforce.com and NetSuite led the way, with others like Concur transforming into SaaS leaders. In addition, hardware started to become software services in the form of Infrastructure-as-a-Service with the launch of Amazon Web Services S3 (Simple Storage Service) and then EC2 (Elastic Cloud Compute Service).

Smart, mobile devices began to emerge, and applications for these devices quickly followed. Apple entered the market with the iPhone in 2007, and a year later introduced the App Store. In addition, Google launched the Android ecosystem that year. Applications were purpose-built to run on these smart devices, and legacy applications were re-purposed to work in a mobile context.

As devices, including iPads, Kindles, Surfaces and others proliferated, application user interfaces became increasingly complex. Soon developers were creating applications that responsively adjusted to the type of device and use case they were supporting. Another major change of this past decade was the transition from typing and clicking, which had dominated the PC and Blackberry era, to touch as a dominant interface for humans and applications.

Software is programmed and predictable, while the new dataware is trained and predictive.

In 2016, we are on the cusp of a totally new era in how applications are built, managed and accessed by users. The most important aspect of this evolution is how applications are being redefined from “software programs” to “dataware learners.”

For decades, software has been ­programmed and designed to run in predictable ways. Over the next decade, dataware will be created through training a computer system with data that enables the system to continuously learn and make predictions based on new data/metadata, engineered features and algorithm-powered data models.

In short, software is programmed and predictable, while the new dataware is trained and predictive. We benefit from dataware all the time today in modern search, consumer services like Netflix and Spotify and fraud protection for our credit cards. But soon, every application will be an intelligent application.

Three major forces underlie the shift from software to dataware which necessitates a new “platform” for application development and operations and these forces are interrelated.

Application intelligence

Intelligent applications are the end product of this evolution. They leverage data, algorithms and ongoing learning to anticipate and improve interactions with the people and machines they interact with.

They combine three layers: innovative data and metadata stores, data intelligence systems (enabled by machine learning/AI) and the predictive intelligence that is expressed at an “application” layer. In addition, these layers are connected by a continual feedback loop that collects data at the points of interaction between machines and/or humans to continually improve the quality of the intelligent applications.

Microservices and serverless functions

Monolithic applications, even SaaS applications, are being deconstructed into components that are elastic building blocks for “macro-services.” Microservice building blocks can be simple or multi-dimensional, and they are expressed through Application Programming Interfaces (APIs). These APIs often communicate machine-to-machine, such as Twilio for communication or Microsoft’s Active Directory Service for identity. They also enable traditional applications to more easily “talk” or interact with new applications.

And, in the form of “bots,” they perform specific functions, like calling a car service or ordering a pizza via an underlying communication platform. A closely related and profound infrastructure trend is the emergence of event-driven, “serverless” application architectures. Serverless functions such as Amazon’s Lambda service or Google Functions leverage cloud infrastructure and containerized systems such as Docker.

Without access to the data and the right to use it to train models, dataware will not be possible.

At one level, these “serverless functions” are a form of microservice. But, they are separate, as they rely on data-driven events to trigger a “state-less” function to perform a specific task. These functions can even call intelligent applications or bots as part of a functional flow. These tasks can be connected and scaled to form real-time, intelligent applications and be delivered in a personalized way to end-users. Microservices, in their varying forms, will dominate how applications are built and “served” over the next decade.

Natural user interface

If touch was the last major evolution in interfaces, voice, vision and virtual interaction using a mix of our natural senses will be the major interfaces of the next decade. Voice is finally exploding with platforms like Alexa, Cortana and Siri. Amazon Alexa already has more than 1,000 voice-activated skills on its platform. And, as virtual and augmented reality continue to progress, voice and visual interfaces (looking at an object to direct an action) will dominate how people interact with applications.

Microsoft HoloLens and Samsung Gear are early examples of devices using visual interfaces. Even touch will evolve in both the physical sense through “chatbots” and the virtual sense, as we use hand controllers like those that come with a Valve/HTC Vive to interact with both our physical and virtual worlds. And especially in virtual environments, using a voice-activated service like Alexa to open and edit a document will feel natural.

What are the high-level implications of the evolution to intelligent applications powered by a dataware platform?

SaaS is not enough. The past 10 years in commercial software have been dominated by a shift to cloud-based, always-on SaaS applications. But, these applications are built in a monolithic (not microservices) manner and are generally programmed, versus trained. New commercial applications will emerge that will incorporate the intelligent applications framework, and usually be built on a microservices platform. Even those now “legacy” SaaS applications will try to modernize by building in data intelligence and microservices components.

Data access and usage rights are required. Intelligent applications are powered by data, metadata and intelligent data models (“learners”). Without access to the data and the right to use it to train models, dataware will not be possible. The best sources of data will be proprietary and differentiated. Companies that curate such data sources and build frequently used, intelligent applications will create a virtuous cycle and a sustainable competitive advantage. There will also be a lot of work and opportunity ahead in creating systems to ingest, clean, normalize and create intelligent data learners leveraging machine learning techniques.

New form factors will emerge. Natural user interfaces leveraging speech and vision are just beginning to influence new form factors like Amazon Echo, Microsoft HoloLens and Valve/HTC Vive. These multi-sense and machine-learning-powered form factors will continue to evolve over the next several years. Interestingly, the three mentioned above emerged from a mix of Seattle-based companies with roots in software, e-commerce and gaming!

The three major trends outlined here will help turn software applications into dataware learners over the next decade, and will shape the future of how man and machine interact. Intelligent applications will be data-driven, highly componentized, accessed via almost all of our senses and delivered in real time.

These applications and the devices used to interact with them, which may seem improbable to some today, will feel natural and inevitable to all by 2026 — if not sooner. Entrepreneurs and companies looking to build valuable services and software today need to keep these rapidly emerging trends in mind.

I remember debating with our portfolio companies in 2006 and 2007 whether or not to build products as SaaS and mobile-first on a cloud infrastructure. That ship has sailed. Today we encourage them to build applications powered by machine learning, microservices and voice/visual inputs.

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Outlook helps you focus on what matters to you

As written on blogs.office.com

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You’re in control

Focused Inbox is not meant to take control of your mail, but rather work with you to prioritize what is important to you. What lands in your Focused Inbox is determined by an understanding of the people you interact with often, and the content of the email itself (e.g., newsletters, machine generated mail, etc.). If you need to fine tune your Focused Inbox, just use the “Move to Focused” or “Move to Other” options.

What this means for Clutter

Focused Inbox is a refinement and improvement of a previous feature called Clutter. Clutter’s purpose was also to help you focus on the most important items in your inbox, but it did so by moving “Other” email to a separate folder. Focused Inbox makes it easier for you to stay on top of incoming email without having to visit another folder.

As Focused Inbox rolls out, we’ll stop moving messages to the Clutter folder. See the “Frequently asked questions” below for more details on how this will work.

Rollout of Focused Inbox

Focused Inbox was first released on Outlook for iOS and Android and is being used daily by tens of millions of users. Now, it is coming to all versions of Outlook to give you one consistent view of the important items in your inbox. It begins rolling out this week for users of the new Outlook.com and will soon start rolling out for Office 365 customers in our First Release program in early September. Office 365 admins will have mailbox and tenant level control of the feature to stage the rollout in a manner that works best for their organization.

@mentions—get someone’s attention and focus your own

@mentions make collaborating on email fast and easy. Simply type the @ symbol anywhere in the body of your email and start typing to pick the person you want to address. Once you pick the person you want to address their name is highlighted in the message in blue, helping them know they are being asked to take an action in your message. In addition, if the person isn’t part of the email conversation already, they will be automatically added to the To… line so they receive a copy of your email.

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@mention someone by typing the @ symbol, followed by their name in the body of your email.

Focus on what needs your attention

In addition to helping you get other people’s attention, @mentions also helps you be aware of what you’ve been asked to do. Outlook adds an @ symbol in the message list for the messages you’ve been mentioned in, so you can see at a glance which emails require your action before you open them. Outlook also includes a filter so you can sort to see only the messages where you’ve been mentioned. Once you’ve opened the email, the blue highlighting of your name in the body of the email helps you quickly find where you’ve been mentioned.

Pro tip—For messages where you’ve been mentioned, Outlook also updates the preview text of the message. Instead of a preview of the first words of the email, Outlook shows you a preview of the text immediately following your mention.

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CEO's Gather for First-Ever Mixed Reality Experience

CEO's from San Diego Magazine’s Fastest Growing Companies Winners List Gather for Bleeding-Edge, Immersive, Holographic Experience

“Experiencing mixed-reality is truly mind-blowing and I can’t wait to see the looks on the faces of these area execs as they complete their holographic mission.” -Jackie Wiener, VP Marketing & Customer Engagement, Managed Solution

San Diego, CA –Managed Solution, San Diego’s fastest growing full-service technology firm, plans to unveil its newly created app for Microsoft’s HoloLens, Thursday, August 11th, 2016, at San Diego’s Ballast Point Brewery. This C-Level engagement is set to introduce their innovative app and the latest in holographic technology to the area’s best and brightest CEO’s.

Combining mixed and augmented reality, Microsoft Hololens takes Pokemon Go to the next level and beyond. Microsoft's HoloLens creates a real life, holographic mixed reality experience that you've only seen in SciFi Movies.

Managed Solution’s take on the technology includes an immersive, holographic app designed by female developer & award-winner, Jackie Wiener, VP of Marketing & Customer Engagement. Wiener put in her bid to be part of the external development group more than a year ago, recently gaining acceptance into the tightly restricted program. HoloLens is not yet publically available, making this experience even more rare.

“We are hosting this Invite-only event geared at exciting Southern California’s top CEO's to envision how mixed reality technology can amplify business, said Wiener.” “Experiencing mixed-reality is truly mind-blowing and I can’t wait to see the looks on the faces of these area execs as they complete their holographic mission.”

This one-of-a-kind event includes a C-level Contest where CEO's compete in a timed, augmented reality mission. Each CEO will sport the untethered, holographic enabled headset and will be tested on the execution, retention, and speed of the information received.

Events are being scheduled in Los Angeles, Orange County, San Diego and Phoenix.

Microsoft’s HoloLens is a holographic application built inside a sleek, flashy headset with transparent lenses. The outside world is still visible but suddenly your world can be transformed -- with 3D objects floating in midair, virtual screens on the wall and the surrounding area covered in virtual characters.

To request an invitation to this invite-only event contact Liliana Ciurlino @ lciurlino@managedsolution.com or call (858) 429-3025

About Managed Solution:

Managed Solution is a full-service technology firm that empowers businesses by delivering, maintaining and forecasting the technologies they’ll need to stay competitive in their market place. Regional Partners with Microsoft & Microsoft's United States SMB Champions Club West Region Marketer of the Year 2016, Managed Solution provides software migration, hardware, project implementation and managed services for small to enterprise size clients.

Managed Solution was founded in 2002 and was quickly recognized as one of San Diego’s 40 fastest growing companies and the 27th fastest growing IT company in Southern California. With corporate headquarters in San Diego, Managed Solution provides IT services nationwide and was recently recognized as one of the top 10 National Cloud Service Providers.

For more information or media inquiries please email Liliana Ciurlino @ lciurlino@managedsolution.com or call (858) 429-3025

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