Inspiring stats and artificial intelligence use-cases in business across departments

Artificial intelligence (AI) is revolutionizing various industries by offering innovative solutions and enhancing efficiency. In a study with IDC, new insights were uncovered around business value and help guide organizations on their journey of Artificial Intelligence transformation. The study found that for every $1 that organizations invest in generative AI, they’re realizing an average of $3.70 in return.

As today’s platform shift continues to gain momentum, seeing real-world AI use cases helps companies understand how to apply these advanced technology solutions to their business. Continue reading to explore real-world examples and impressive results showcasing AI’s impact across various business departments.

Table of Contents

  1. Intro
  2. How Does Artificial Intelligence Work?
  3. AI in the Workplace
  4. Customer Service
  5. Sales
  6. Finance
  7. Marketing
  8. Human Resources
  9. Legal
  10. IT
  11. Conclusion

 

How Does Artificial Intelligence Work?

Before learning about how to work with AI, you may be interested in learning how it works with us. Artificial Intelligence operates through a combination of machine learning, natural language processing and neural networks. Here’s a brief overview of these key components:

how does AI work graphic showing key components of Machine Learning, Natural Language Processing, and Neural Networks

 

AI in The Workplace

Now that you have some insight into how this technology works, let’s look at some real-world applications of Artificial Intelligence in business and examine some key AI statistics from leading research firms:

AI use cases graphic containing key AI functions for customer service, marketing, sales, HR, finance, legal, and IT

 

1. Customer Service

Artificial Intelligence powered chatbots and virtual assistants are transforming customer service by providing instant, 24/7 support. For example, Air India uses Azure AI to manage 4 million customer queries, with 97% of sessions fully automated.

These tools are designed to efficiently manage a variety of routine inquiries that customers may have. By automating responses to frequently asked questions, they can quickly provide information on topics such as product details, service availability, and account management. This not only streamlines the communication process but also ensures that customers receive timely answers to their queries.

Intelligent customer service tools effectively address routine inquiries and resolve issues during customer interactions. They guide users through troubleshooting, complex processes, and provide step-by-step assistance, enhancing confidence and satisfaction. By offering prompt responses and reducing wait times, the overall customer experience improves and allow businesses to focus on more complex issues. The results lead to higher customer satisfaction and fosters a positive relationship between customers and businesses.

 

2. Sales

AI is revolutionizing sales by automating administrative tasks and providing valuable insights. For instance, Microsoft Copilot helps sales teams at Sandvik Coromant respond to RFPs 50% faster, saving them four hours each week. This efficiency allows sales professionals to focus more on building relationships and closing deals.

Real-world examples like this demonstrate how AI can streamline sales workflows, boost efficiency, and ultimately increase revenue. In fact, a McKinsey study found that companies using AI in sales can increase leads and appointments by over 50%.

Moreover, internal data from Microsoft's sales team reveals that regular use of Copilot led to a 9.4% higher revenue per seller for one business group. This data, based on 687 sellers of Microsoft 365 Copilot from January to June 2024, underscores the significant impact of AI on sales performance.

 

3. Finance

In finance, AI is used for tasks like revenue prediction, anomaly detection, and invoice automation. Microsoft's finance team has reduced reconciliation times by 50% and expense report volumes by 70% using AI. These efficiencies lead to faster cash flow and reduced risk.

The financial sector is at the forefront of AI adoption, with the industry investing an estimated $35 billion in AI in 2023 alone. These tools process transactions 90% faster, improve customer service, and enable smarter trading strategies. By 2030, AI in finance is expected to generate over $1 trillion in global savings and revenue. Recent findings have also shown how Artificial Intelligence can reduce financial forecasting errors by 30-50%.

For a comprehensive understanding of how Microsoft Copilot can revolutionize financial operations, we invite you to watch our webinar recording on Copilot in Finance. This session provides a full walkthrough of the program's capabilities, showcasing how Microsoft Copilot can transform financial processes and drive significant business value.

 

4. Marketing

AI enables personalized marketing by analyzing customer behavior and preferences. Coca-Cola uses Azure OpenAI Service to develop innovative marketing campaigns and improve workplace productivity. This leads to more targeted advertisements and enhanced customer engagement.

The impact of AI in marketing is substantial. According to Gartner, with the help of this technology, marketing can increase campaign ROI by up to 30%. Additionally, more than 80% of marketers worldwide integrate some form of AI into their online marketing activities. These tools help marketers personalize the customer journey across different channels, with 88% of marketers reporting improved personalization. Furthermore, 52% of U.S. marketers using AI tools in their projects cite improved speed and workflow efficiency as leading benefits.

These are just some of the statistics that highlight the transformative potential of AI in marketing, enabling businesses to create more effective and engaging campaigns. By leveraging AI, companies can not only enhance their marketing strategies but also drive significant growth and customer satisfaction.

 

5. Human Resources

Artificial Intelligence is revolutionizing HR by automating tasks like resume screening and employee onboarding. Microsoft HR has transformed its support for over 190,000 employees across 109 countries using Microsoft Copilot.

Despite having a robust technical setup, many processes were manual, relying on a fragmented ecosystem of tools. Anchored in People Vision 2030, Microsoft HR embarked on a journey to build a top-notch HR Tech ecosystem, leveraging AI to streamline functions and provide valuable insights.

Key use-cases include the AskHR Virtual Agent, which helps employees find answers on their own, advanced data analysis for faster report creation, and assisted candidate engagement to streamline hiring. The early results were promising: resolution times have dropped by 7%, job satisfaction for agents using Copilot has increased by 16%, and 27% of HR inquiries are now handled by the AskHR virtual agent, freeing up time for more complex tasks.

Additionally, Softchoice leverages the advanced capabilities of Microsoft Copilot to significantly enhance its content creation processes. By integrating this innovative tool into their workflow, Softchoice has been able to reduce the time spent on generating high-quality content by as much as 70%. This remarkable efficiency not only streamlines the content development phase but also accelerates the overall customer journey.

The use of Microsoft Copilot allows Softchoice to automate various aspects of content creation, such as drafting, editing, and formatting. This automation minimizes the manual effort required from team members, enabling them to focus on more strategic tasks that require human insight and creativity. As a result, the team can produce a larger volume of content in a shorter timeframe, ensuring that customers receive timely and relevant information.

Moreover, the speed at which content is created directly impacts the customer experience. With faster turnaround times, Softchoice can respond more quickly to customer inquiries, provide updated resources, and deliver tailored solutions that meet the evolving needs of their clients. This agility not only enhances customer satisfaction but also fosters stronger relationships, as clients feel valued and understood.

 

6. Legal

AI assists legal departments by automating routine tasks and improving efficiency. DLA Piper uses Microsoft Copilot to expedite contract reviews and provide quicker legal guidance. This helps legal teams manage growing workloads and complex regulatory landscapes.

Real-world examples like this show how AI can transform legal operations, reduce turnaround times, and improve accuracy. According to a report by Accenture, AI can reduce legal research time by up to 90%. In fact, the adoption of AI in the legal field is growing rapidly.

About 65% of law firms believe that adopting AI can make their tasks quicker, and 64% of lawyers think AI improves their efficiency at work. However, currently, only 26% of law firms use AI, though more than half (53%) plan to invest in AI technology in the future. AI-powered legal tech can help law firms reduce their costs by approximately 50%. Additionally, AI can help reduce the time lawyers spend on routine tasks by up to 20%.

Automation and Intelligent tools facilitate rapid responses and swift data retrieval during electronic discovery procedures, significantly increasing productivity. A Gartner survey reported that 30% of law firms noticed an increase in productivity since incorporating AI into their practices. By 2030, AI in the legal sector is expected to add significant value, with law firms benefiting from enhanced efficiency and reduced operational costs.

 

7. IT

AI enhances IT operations by automating repetitive tasks and improving security. KPMG Australia is using Microsoft Azure OpenAI Service, Azure AI Search, and Microsoft 365 Copilot to perform advanced text analysis of dozens of client source documents. This allows them to identify full or partial compliance, or noncompliance, in a fraction of the time required for manual assessments.

Additionally, KPMG uses Microsoft 365 Copilot and GitHub Copilot to transform productivity and innovate in ways previously impossible. By leveraging these AI tools, IT departments can streamline operations, enhance security, and drive innovation.

Artificial Intelligence systems detect unusual patterns, flag potential security breaches, and automate responses to mitigate risks. By observing these use-cases, IT departments can understand how AI can enhance security, reduce manual workloads, and drive innovation.

The impact of AI in IT is significant. One study by IBM found that Artificial Intelligence can reduce the time to detect and respond to security breaches by up to 50%. AI can also play a crucial role in enhancing IT service management, with AI-powered tools improving incident management and reducing downtime by up to 60%.

AI can optimize IT asset management, leading to better resource utilization and cost savings. These stats highlight why so many IT Services providers like Managed Solution leverage AI to achieve greater efficiency and effectiveness for the organization’s they partner with.

 

Conclusion

AI is a game-changer that brings countless benefits across various industries. By leveraging the right Artificial Intelligence solutions, businesses can boost efficiency, make smarter decisions, and drive innovation. Real-world use cases, like those we've explored, provide valuable insights into how AI can be effectively applied, helping companies grasp its potential and implement it in their operations.

As these powerful tools continue to evolve, their applications to business will only continue to advance, offering even more opportunities for growth and transformation. Whether you're just starting to learn about AI or exploring how to implement it, Managed Solution is here to support your journey. Chat with and expert about unlocking the full potential of AI to drive your business forward.

 

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The Technology Evolution in 2024 and Beyond

We're wrapping up this year with a 2024 tech recap that presents a clear turning point in the digital landscape thanks to some remarkable new technology advancements. From AI breakthroughs to cybersecurity advancements, and significant changes in IT infrastructure, 2024 has reshaped how organizations innovate, protect, and optimize. Let’s dive into the key trends and developments that defined the best technology of 2024.

the future of technology image of globe lit up by technology use in futuristic setting

Table of Contents

1. AI Integration

2. Cybersecurity

3. IT Infrastructure

4. IT Workforce

5. Future of Technology Roadmap

6. Final Thoughts

 

1. AI Integration Became the Standard

The Rise of Generative AI

2024 marked a pivotal year for AI, transitioning from a promising tool to a must-have asset across various industries. Generative AI solutions, such as Microsoft Copilot, significantly expanded their reach, enhancing productivity in workplaces by enabling:

  1. Automated Content Creation: Generative AI streamlined tasks like document drafting, summarizing, and ideation. Tools like OpenAI's ChatGPT and DALL-E 2 allowed users to generate high-quality text and visuals efficiently.
  2. Advanced Decision-Making: AI provided actionable insights through predictive analytics and data visualization. For instance, businesses saw substantial returns on investment, with some reporting up to $10.3 for every dollar spent on AI technologies.
  3. Improved Collaboration: AI-powered chatbots and assistants boosted team efficiency. Microsoft Copilot and similar tools integrated seamlessly into workflows, enhancing communication and collaboration.

Key Highlight

Some of the new technology of 2024 included Microsoft Copilot Wave 2, which launched with features tailored for specific business functions, from HR to marketing, demonstrating AI's adaptability to various departmental needs. Companies adopting these tools reported a 30% increase in operational efficiency.

Microsoft Copilot vs. ChatGPT

When comparing Microsoft Copilot and ChatGPT, it's essential to understand their unique strengths and use cases:

  • Microsoft Copilot: Designed to integrate deeply with Microsoft 365 applications, Copilot leverages AI to enhance productivity tools like Word, Excel, and Teams. It focuses on improving workplace efficiency by automating routine tasks, generating content, and providing data-driven insights
  • ChatGPT: Developed by OpenAI, ChatGPT is a versatile AI chatbot known for its conversational abilities and wide range of applications. It excels in generating human-like text, answering questions, and engaging in interactive dialogues. ChatGPT is often used for customer service, content creation, and educational purposes.

While both tools utilize advanced AI models, their primary differences lie in their integration and application. Microsoft Copilot is tailored for business environments, enhancing productivity within the Microsoft ecosystem. In contrast, ChatGPT offers broader conversational capabilities suitable for various contexts. Generative AI's impact was profound, reshaping industries and setting the stage for even greater advancements in the coming years.

 

2. Cybersecurity Was Center Stage

Navigating an Evolving Threat Landscape

Cyber threats reached unprecedented levels this year, compelling organizations to adopt more proactive and robust cybersecurity measures. The increasing frequency and sophistication of attacks highlighted the need for a comprehensive approach to security. One of the most significant shifts was the widespread adoption of Zero Trust architecture, which became the gold standard for cybersecurity. This approach ensures that every access request is verified, regardless of its origin, thereby minimizing the risk of unauthorized access.

Key Innovations

  • AI in Security: The integration of artificial intelligence in cybersecurity tools became a game-changer. AI-driven solutions were widely adopted to predict, detect, and mitigate threats in real-time. These tools could analyze vast amounts of data to identify patterns and anomalies that might indicate a security breach. By leveraging machine learning algorithms, AI systems continuously improved their threat detection capabilities, providing a more dynamic and responsive defense against cyber attacks.
  • Real-time Threat Intelligence: Companies like Microsoft led the way in using AI-driven insights to protect organizations from emerging vulnerabilities. Real-time threat intelligence platforms provided up-to-the-minute information on potential threats, enabling security teams to respond swiftly and effectively. This proactive approach helped organizations stay ahead of cybercriminals and reduce the window of opportunity for attacks.
  • Focus on Compliance: With stricter data protection regulations being enforced worldwide, there was a heightened focus on compliance. Frameworks like the National Institute of Standards and Technology (NIST) were prioritized to ensure that organizations adhered to best practices in cybersecurity. Compliance with these frameworks not only helped protect sensitive data but also built trust with customers and stakeholders.

Notable Incident

One of the most significant cybersecurity incidents of 2024 was the "Phantom Ransomware" attacks, which targeted the healthcare and finance sectors. These attacks underscored the critical need for robust incident response protocols. Organizations with AI-driven monitoring systems were able to respond to these attacks in minutes rather than days, significantly minimizing the damage. The rapid response was crucial in containing the ransomware and preventing widespread disruption.

The "Phantom Ransomware" attacks served as a wake-up call for many organizations, prompting them to reevaluate and strengthen their cybersecurity strategies. The incident highlighted the importance of having advanced monitoring and response capabilities to deal with the evolving threat landscape. In a 2024 report from TechCrunch, these attacks were among the most notable cyber incidents of the year, particularly impacting the healthcare and finance sectors.

 

3. New Technology 2024: IT Infrastructure Became Smarter

Cloud and Edge Computing Took the Lead

In 2024, organizations continued to shift towards hybrid models, leveraging the scalability of the cloud and the real-time capabilities of edge computing. This strategic move allowed businesses to optimize their IT infrastructure, making it more efficient, flexible, and resilient. The emphasis was on several key areas:

  • Sustainability: As environmental concerns grew, companies focused on optimizing data centers for energy efficiency. This included adopting green technologies, improving cooling systems, and utilizing renewable energy sources. By reducing their carbon footprint, organizations not only contributed to environmental sustainability but also achieved cost savings.
  • Flexibility: The seamless integration of on-premises and cloud systems became a priority. Hybrid models allowed businesses to dynamically allocate resources based on demand, ensuring that critical applications could scale effortlessly. This flexibility enabled organizations to respond quickly to changing market conditions and customer needs.
  • Resilience: Ensuring robust disaster recovery and business continuity plans was crucial. By leveraging cloud and edge computing, companies could distribute their data and applications across multiple locations, reducing the risk of downtime. Advanced backup and recovery solutions ensured that operations could continue smoothly, even in the face of unexpected disruptions.

Breakthrough Moment

A significant breakthrough in new technology for 2024 was the updates to Microsoft Azure, particularly the integration of Azure OpenAI. These updates enabled companies to build smarter applications that could process data more efficiently and provide real-time insights. The integration of AI capabilities reduced latency and operational costs, driving innovation across various industries.

Businesses could now harness the power of AI to automate processes, enhance decision-making, and deliver personalized experiences to their customers. The combination of cloud and edge computing, along with advancements like Azure OpenAI, marked a new era in IT Infrastructure Management. Organizations that embraced these technologies were able to create more intelligent, responsive, and sustainable systems, positioning themselves for success in an increasingly digital world.

According to a 2024 report from Microsoft, the latest updates to Azure Integration Services, including Azure OpenAI integrations, have significantly enhanced the ability of businesses to build smarter applications and reduce operational costs.

 

4. The IT Workforce Evolved

Upskilling for a Tech-Driven World

As technology advanced, so did the skills gap. According to a 2024 report by Talent Groups, companies recognized the need to equip their workforce with the latest skills and knowledge to stay competitive in a rapidly evolving tech landscape and significantly increased their investment in upskilling IT and IT Infrastructure Management professionals to meet the demands of emerging technologies such as AI, cloud computing, and cybersecurity.

To address this, organizations launched comprehensive internal training programs and formed strategic partnerships with leading tech providers. These initiatives focused on several key areas:

  • Developing Expertise in AI Implementation and Monitoring: IT professionals were trained to implement and monitor AI systems, ensuring they could leverage AI to drive business insights and automation. This included understanding machine learning algorithms, data analysis, and AI ethics.
  • Enhancing Cybersecurity Skills: With cyber threats becoming more sophisticated, there was a strong emphasis on enhancing cybersecurity skills. Training covered areas such as incident response, threat modeling, and the implementation of advanced security protocols. This prepared IT teams to protect their organizations from potential breaches and cyber attacks.
  • Building Proficiency in Managing Complex Hybrid IT Environments: As businesses increasingly adopted hybrid IT environments, combining on-premises infrastructure with cloud services, IT professionals needed to manage these complex systems efficiently. Training programs focused on cloud architecture, integration, and management, enabling IT teams to optimize performance and scalability.

The Result

The impact of these upskilling initiatives was profound. IT teams that embraced continuous learning and development reported higher employee satisfaction and engagement. They felt more confident and capable in their roles, which translated into better performance and innovation. Moreover, these teams were better equipped to handle the rapid pace of technological change, ensuring their organizations remained agile and resilient in the face of new challenges.

By investing in their workforce, companies not only bridged the skills gap but also fostered a culture of growth and adaptability. This proactive approach to upskilling will continue to be crucial as we move forward into an increasingly tech-driven world.

 

Looking Ahead: The Future Technology Roadmap for 2025

Looking Ahead: The Technology Trends for 2025

future of technology resources on the future of tech in 2025

As we close this year out, the stage is set for even more transformative advancements in the tech world. Predictions for the coming year include:

AI Democratization

In 2025, artificial intelligence (AI) will become more accessible than ever before. Tools and platforms that were once the domain of large corporations will be available to smaller businesses, leveling the playing field. This democratization of AI means that startups and small enterprises can leverage powerful AI-driven insights and automation to enhance their operations, improve customer experiences, and drive innovation.

Advanced Cybersecurity Solutions

With the increasing sophistication of cyber threats, technology advancements in 2025 will bring significant advancements in cybersecurity. One of the most anticipated breakthroughs is in quantum-safe encryption. As quantum computing becomes more viable, traditional encryption methods may become vulnerable. Quantum-safe encryption aims to protect data against the potential threats posed by quantum computers. This new wave of cybersecurity solutions will ensure that sensitive information remains secure, even in the face of evolving technological challenges.

IoT and 5G Growth

The Internet of Things (IoT) and 5G technologies will continue to expand, driving innovation in smart cities and connected industries. The proliferation of IoT devices, combined with the ultra-fast, low-latency capabilities of 5G, will enable more efficient and intelligent urban infrastructure. Smart cities will benefit from improved traffic management, energy efficiency, and public safety systems. In industries such as manufacturing and logistics, IoT and 5G will facilitate real-time monitoring and automation, leading to increased productivity and reduced operational costs.

 

Final Thoughts

2024 has been a year of technological acceleration, with organizations reaping the benefits of AI, strengthening their defenses against cyber threats, and optimizing IT infrastructure to meet modern demands. As we move forward, staying informed and proactive will be critical to navigating the ever-evolving tech landscape. You can sign up for our free monthly newsletter below and be the first to access content on everything you need to know in tech & business.

 

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Starting January 6, 2025, Microsoft Purview is transitioning to a pay-as-you-go billing model.

Microsoft is bringing significant changes to how organizations manage costs and features for non-Microsoft 365 data. This update requires customer consent by February 28, 2025, to continue accessing critical capabilities and protections.

In this blog, we’ll break down the upcoming changes, what they mean for your organization, and how to prepare for a seamless transition. Stay informed and proactive to ensure uninterrupted access to the tools and features your team relies on.

Table of Contents

  1. What is Microsoft Purview?
  2. Pricing and Billing Models
  3. What's Changing?
  4. Purview for Compliance
  5. What Areas Apply?
  6. Why Use a Pay-as-you-go?
  7. Resources

 

What is Microsoft Purview?

Microsoft Purview is a comprehensive platform designed to help organizations manage, protect, and govern their data across various environments.

new microsoft purview pricing blog featured image snapshot of microsoft purview account to help answert the question, what is microsoft purview

It integrates data security, governance, and compliance solutions to provide a unified approach to data management. Here are some key features:

  1. Data Security: Microsoft Purview offers tools like Data Loss Prevention, Information/Data Protection, and Insider Risk Management to help discover and protect sensitive information
  2. Data Governance: It includes solutions such as the Data Map and Data Catalog, which help organizations map their data estate, manage data integrity, and secure sensitive data
  3. Risk and Compliance: Purview helps organizations
    minimize compliance risks and meet regulatory requirements through features like Compliance Manager and eDiscovery

Overall, Microsoft Purview provides a robust framework for managing data across on-premises, multicloud, and SaaS environments, ensuring that data is secure, compliant, and effectively governed.

 

Microsoft Purview Pricing and Billing Models

Microsoft Purview currently supports two billing models:

  1. Per-user Licensing Model: This is the traditional model used for Microsoft 365 and Windows/macOS endpoints.
  2. Pay-as-you-go Model: This model extends Purview’s capabilities to non-Microsoft 365 data sources like Azure SQL, AWS, Google Cloud, and more. Charges are based on the number of assets protected and the processing units used.

 

What's Changing?

A transition to the Pay-as-you-go model for Microsoft Purview will be enforced starting January 6,

2025. Customers need to provide their consent to switch to this new billing model by February 28, 2025, to continue using the features for non-Microsoft 365 data.

If consent is not given by this date, access to these features and protections for non-Microsoft 365 data sources will be removed. More information about this change can be found here: Enable Microsoft Purview pay-as-you-go features via consent | Microsoft Learn.

 

Using Purview for Compliance with M365 Services and Endpoints

The pay-as-you-go model does not apply to Microsoft 365 assets, which remain under the per-user licensing model. This means your Microsoft 365 and Windows/macOS endpoint assets will continue to be billed as they currently are.

 

microsoft purview pricing consent to new billing snapshot

What Areas Apply?

Areas Covered by Microsoft Purview's Pay-as-you-go Model:

  • Non-Microsoft 365 Assets:
    • Azure SQL
    • Azure Storage
    • AWS
    • Google Cloud Platform
    • Box
    • Dropbox

Note, the above asset list includes data sources and environments outside of Microsoft 365.

 

Why Would I Use a Pay-as-you-go Model for Non-Microsoft 365 Assets?

Financial Impacts of Moving to a Pay-as-you-go Model:

  • Cost Efficiency: You pay only for what you use, which can be more cost-effective if your usage varies.
  • Scalability: Easily scale up or down based on your needs without committing to a fixed number of licenses.
  • Monthly Billing: Costs are calculated monthly based on usage, providing flexibility and potentially reducing upfront costs.

This model is intended for customers who use Microsoft Purview for Non-Microsoft 365 assets to not overpay monthly for compliance services tailored to the above mentioned non-M365 services.

 

More Resources:

Big changes are on the horizon for how companies manage data for terminated employees.

Microsoft's updated data retention policy will be effective January 27, 2025. This shift will be crucial for organizations that have relied on shared mailboxes to retain former employees' OneDrive data. Let's break down what this policy change means and how it will impact your data management strategies.

Understanding the Policy Update

Traditionally, companies converted departing employees' accounts into shared mailboxes to retain access to their OneDrive data indefinitely. This practice ensured that essential files remained accessible to managers or designated users.

However, under the new policy, OneDrive data associated with terminated employees will be retained for only 30 days, or up to 93 days after the license is removed or deleted. Post this retention period, the data will either move to the recycle bin and be permanently deleted or be archived if subject to a retention policy.

Accessing archived files will incur reactivation fees and additional monthly storage costs. It's important to note that these changes do not apply to EDU, GCC, or DoD customers.

Implications for Data Management

This policy shift has several implications for organizations:

  1. Limited Access Window: Organizations now have a constrained timeframe to access and retrieve OneDrive data from former employees. Beyond 30 to 93 days, data will be permanently deleted unless the account remains licensed.
  2. Operational Adjustments: Companies must modify internal processes to ensure necessary data is retrieved within the specified period. This may involve setting up reminders or automated workflows to review and transfer critical files before the retention period lapses.
  3. Revised Data Management Strategies: It's crucial to transfer important data to active accounts or shared drives before an employee's departure to prevent data loss.

Current vs. Future State

Currently, when a user is deleted or processed through the user deletion wizard, their OneDrive data is preserved for 30 days and then moved to a recycle bin, where it can be recovered by an admin using PowerShell for up to 93 days.

Custom retention policies can be configured in the SharePoint Admin Center or the Compliance Admin Center. If a user is unlicensed, their data can be retained indefinitely for OneDrive.

Starting January 27, 2025, deleted users will adhere to the existing default retention and deletion policies. If retention policies extend beyond the default 30 days, OneDrive accounts from deleted users will be archived after 93 days. Unlicensed accounts will also be archived after 93 days by default, regardless of retention policies.

Cost Considerations

Accessing files from archived accounts will require a reactivation fee of $0.60 per GB and a monthly storage fee of $0.05 per GB for all archived accounts, not just the one accessed.

For instance, if an organization has 100 unlicensed OneDrive accounts, each consuming 1 TB (totaling 100 TB), reactivating a specific account would incur substantial costs.

If No Action is Taken

Without proactive measures, unlicensed OneDrive accounts older than 93 days will be automatically archived and become inaccessible unless reactivated, incurring additional costs. Accounts without a custom retention policy will have their data moved to the recycle bin for another 93 days before permanent deletion.

Recommended Actions for Organizations

  1. Inform Stakeholders: During the offboarding process, grant another user (typically the manager) access to the departing employee's OneDrive for 30 days to retrieve necessary data, with an additional 93 days for admins to recover data from the recycle bin.
  2. Obtain Client Agreements: Have clients sign waivers agreeing to pay fees for additional storage if needed, clarifying cost implications and preventing future disputes.
  3. Utilize Third-Party Backup Solutions: Employ third-party backup solutions to restore data into a SharePoint site if necessary.
  4. Assign Licenses: Reactivate a single user's OneDrive by re-adding a license to avoid the Microsoft 365 backup billing process, which charges for all archived data.
  5. Create OneDrive retention policies: Custom retention policies can be configured in the SharePoint Admin Center or the Compliance Admin Center. If a user is unlicensed, their data can be retained indefinitely for OneDrive.

Conclusion

Microsoft's forthcoming data retention policy for terminated employees represents a significant shift in managing OneDrive data. By understanding these changes and implementing proactive strategies, organizations can ensure compliance and safeguard critical information.

Staying informed and prepared is essential to navigate these updates effectively, contact our team today to learn more about these changes and get support to set the best plan of action for your team.

References:

What You Need to Know to Optimize Your AI Budget

Microsoft has announced new Microsoft Copilot pricing updates, introducing greater flexibility while reflecting a premium for monthly payment options. These updates, effective December 1, 2024, and April 1, 2025, are part of the company’s commitment to align AI solutions with diverse business needs. If you're planning your AI budget, here's a detailed look at how the latest changes in Microsoft Copilot pricing can impact your strategy.

Table Of Contents

 

Microsoft Copilot Licensing Explained

Microsoft Copilot is a subscription-based AI solution integrated with Microsoft 365, offering businesses AI-driven tools to streamline operations and boost productivity. With the upcoming changes, organizations now have more flexibility to tailor their Copilot pricing plans to fit their operational and financial needs.

 

Former Microsoft Copilot Pricing Models

Until now, Microsoft Copilot pricing was structured around standard subscription models, which included:

  • Annual Subscriptions Paid Upfront:
    • Businesses committed to a full year of service and paid the entire amount upfront. This option often provided the best value, with no additional premiums.
  • Monthly Subscriptions:
    • Companies could opt for month-to-month payments, offering maximum flexibility without long-term commitments. However, this option typically came at a higher per-month cost compared to annual subscriptions.

 

What’s Changing

New Commerce Experience Pricing or NCE Pricing, is a Microsoft initiative aimed at simplifying and standardizing the purchasing process for their cloud services. The NCE pricing changes refer to updates in the pricing structure for subscriptions under this model to ensure businesses can maintain flexibility while planning their IT budget.

These Microsoft Copilot updates reflect a shift towards balancing flexibility with cost-effectiveness:

  • The new annual commitment with monthly payments caters to businesses seeking budget predictability without upfront costs.
  • The 5% premium for monthly payments acknowledges the added convenience of spreading costs while encouraging strategic financial planning.

 

Let’s Take a Deeper Look at these Upcoming Updates

Understanding how Microsoft Copilot pricing is changing in December 2024 and April 2025 can provide your business with the insights needed to evaluate and implement this cutting-edge AI technology. Here’s what you need to know:

 

Detailed review of Microsoft Copilot pricing updates December 2024

  • New Annual Commitment, Paid Monthly Option:
    • Available for M365 Copilot, M365 Copilot for Sales, and M365 Copilot for Services, offering a flexible way to manage your AI budget.
    • This new Copilot pricing plan allows customers to spread payments over 12 months while maintaining an annual commitment.
  • 5% Premium for Monthly Payments:
    • A 5% premium applies to all new subscriptions under this plan, reflecting the added flexibility.
    • Existing customers can switch to this option upon subscription renewal, giving them time to evaluate if this Copilot pricing model fits their needs.
  • Maximizing Value for New Subscriptions:
    • The updated pricing for Copilot applies exclusively to new Copilot subscriptions purchased after December 1, 2024, making it a perfect time to review your investment in AI tools.

 

NCE Pricing Changes Starting April 1, 2025

  • 5% Premium for Annual Commitments Paid Monthly:
    • All New Commerce Experience (NCE) subscriptions with annual commitments paid monthly will incur a 5% premium starting April 2025.
    • This aligns with the Copilot pricing plan updates, ensuring businesses can maintain flexibility while planning their IT expenses.
  • Other Subscription Types Unaffected:
    • Annual subscriptions paid upfront, and monthly subscriptions paid monthly are excluded from this change, offering options for businesses with varying financial strategies.

 

Microsoft Copilot pricing plan updates December 2024 and April 2025 blog image depicting hands working through data sheets and computer for financial strategyIs Copilot Worth It for Your Business?

The updates to Copilot pricing highlight an important question: Is Copilot worth it? For organizations looking to leverage AI tools like Microsoft Copilot, the answer often depends on their goals for collaboration, productivity, and cost management.

By choosing the right Copilot pricing plan, businesses can streamline operations, reduce manual workloads, and unlock new efficiencies. For example:

  • M365 Copilot integrates seamlessly into daily operations, making it easier for teams to collaborate and boost productivity.
  • Solutions like Copilot for Sales and Copilot for Services empower professionals to focus on strategic tasks, optimizing time and resources.

Investing in AI solutions that align with your AI budget can drive measurable outcomes, making the premium on flexible payment plans a worthwhile consideration.

 

Choosing the Right Plan for Your Business

Selecting the best Microsoft Copilot pricing plan requires a careful review of your goals. Here's some tips to help you decide:

  1. Evaluate Your AI Budget
    • Weigh the benefits of monthly payments against the savings from annual subscriptions.
  2. Assess Your Needs
    • Identify which Copilot solutions (e.g., M365 Copilot, Copilot for Sales) align with your operational requirements.
      • Usage: Consider how extensively your team will use Copilot. If it's integral to daily operations, investing in a comprehensive plan might be worthwhile.
      • Specific Solutions: Identify which Copilot solutions (e.g., M365 Copilot, Copilot for Sales, Copilot for Services) are most relevant to your business.
  3. Compare Plans
    • New Annual Commitment, Paid Monthly: This plan spreads payments over 12 months with a 5% premium. It’s ideal if you need flexibility in your budget.
    • Standard Annual or Monthly Subscriptions: These plans might be better if you prefer to avoid the premium and can manage upfront payments.
  4. Consider Future Growth
    • Choose a plan that can scale with your business. If you anticipate growth, ensure the plan can accommodate additional users or increased usage.
  5. Consult Experts
    • Leverage insights from Microsoft partners to maximize ROI from the latest changes in Microsoft Copilot pricing December 2024.
  6. Review and Adjust
    • You can start with a trial or a short-term commitment to see how well the plan fits your needs. Adjust as necessary based on your experience.

By carefully evaluating these factors, you can choose a pricing plan that aligns with your business goals and financial strategy. If you need more personalized advice, feel free to reach out to a Microsoft partner or consultant.

 

Optimize Your Subscription Strategy

work team

At Managed Solution, we help businesses with AI technology implementation to ensure their IT investments deliver maximum ROI. Whether you're evaluating if Copilot is worth it for your business or planning your AI budget, our team is here to navigate the complexities and help you achieve your goals with confidence.

Looking to get started with Microsoft Copilot? Explore our exclusive Copilot Offers to unlock the full potential of AI and drive your business forward.

 

Ready to Plan Your Next Move?

Contact us today to discuss how these pricing changes could impact your organization and how to optimize your AI budget for success in 2024 and beyond.

 

 

 

 

Transforming Workflows with Microsoft 365 Copilot: A Deep Dive into Wave 2

As businesses increasingly prioritize AI-driven productivity, Microsoft 365 Copilot Wave 2 is now here to set the standard for integrating advanced AI into core business functions.

gif of confident business leader look to the future

Following its successful initial rollout, Copilot has enabled over 400 million users to optimize how they manage documents, data, and workflows. Wave Two of Microsoft 365 Copilot introduces groundbreaking updates that take this transformation to the next level.

If you’re a business leader looking to advance your organization with the power of AI, this blog will serve as a perfect outline to help you understand how you can do just that with Microsoft’s latest and greatest version of Copilot.

 

 

Table of Contents

  1. Key Enhancements
  2. Unified Web, Work, and Pages
  3. Advanced Integration Across Core Microsoft Applications
  4. Copilot Agents for Streamlined Workflows
  5. Continuous Evolution
  6. Preparing for the Future of Work with AI
  7. Final Notes

 

Copilot Wave 2: Key Enhancements to Accelerate Innovation

Wave Two represents a significant leap in the capabilities of Copilot, aligning tightly with the strategic needs of organizations seeking to maximize efficiency and harness AI for smarter decision-making. Below are the key advancements:

Unified Web, Work, and A New AI-Powered Knowledge Layer

Overview: Pages introduces a dynamic AI-driven workspace that unifies web content and internal work artifacts into a single, actionable canvas. This reimagined knowledge layer gives users the ability to turn unstructured data into actionable insights, enabling ideation and collaboration at scale.

Leadership Insight: For decision-makers, this feature presents the ability to quickly distill vast amounts of information, making strategic planning more data-driven and responsive.

Key Technical Advantage: Pages integrates across various Microsoft 365 applications, providing a seamless connection between external data (like market analysis) and internal resources (such as project plans), allowing IT leaders to make faster, more informed decisions.

Advanced Integration Across Core Microsoft Applications

Overview: Microsoft 365 Copilot now embeds deeper into essential tools like Outlook, Excel, and PowerPoint, enhancing everyday workflows without disrupting user experience.

Leadership Insight: New features such as Python integration in Excel allows organizations to run advanced analytics directly within the platform, while Narrative Builder in PowerPoint leverages AI to create data-driven presentations in a fraction of the time. Additionally, Prioritize My Inbox in Outlook uses AI to manage the flow of communications, filtering and flagging critical messages in real time.

Key Technical Advantage: These updates offer a tighter integration with existing processes, allowing technology leaders to drive operational efficiency by combining Copilot’s AI capabilities with their organization’s unique workflows and data.

Enterprise Orchestration: Copilot Agents for Streamlined Workflows

Overview: Copilot’s evolution into an enterprise orchestration layer addresses the need for smoother cross-application workflows. Siloed systems are now augmented by Copilot Agents, which automate complex business processes, such as project approvals, reporting, or resource allocation.

Leadership Insight: This orchestration reduces manual tasks and empowers technical teams to focus on strategic initiatives.

Key Technical Advantage: Copilot Agents enable seamless automation across multiple business systems, reducing inefficiencies and freeing up valuable IT resources to focus on innovation.

 

Continuous Evolution Through Data-Driven Insights

Microsoft 365 Copilot’s ability to learn and evolve from continuous customer feedback is a key differentiator in the market. Microsoft’s collaboration with nearly 1,000 organizations has led to over 700 product updates and 150 new features. The switch to GPT-4 ensures faster processing times, and improvements in user interaction have significantly enhanced satisfaction rates.

Key Technical Advantage: Copilot’s adaptability allows organizations to continuously refine their AI-driven processes, ensuring alignment with evolving business goals and technology requirements.

 

Preparing for the Future of Work with AI

gif of worker using AI for productivity at computer

As we look toward the future, the integration of AI within business operations will become   increasingly sophisticated and pervasive.

Microsoft 365 Copilot is at the forefront of this transformation, offering tools that not only enhance current workflows but also prepare organizations for the evolving landscape of AI-driven work.

Personalized AI Models for Business-Specific Needs

The future of AI in business lies in its ability to adapt to specific organizational needs. With these latest Microsoft Copilot updates is designed to integrate business-specific AI models, allowing companies to create highly personalized workflows.

Customization capabilities will ensure that AI tools are not just generic solutions but are tailored to address unique challenges and opportunities within each organization.

Enhanced Collaboration and Knowledge Sharing

AI will play a crucial role in breaking down silos and enhancing collaboration across departments and teams. With tools like Biz Chat, employees can interact with their entire organizational knowledge base, surfacing key insights that drive business strategy and innovation.

This level of connectivity ensures that valuable information is accessible to all, fostering a culture of continuous learning and improvement.

Strategic Decision-Making with AI Insights

The ability to make data-driven decisions quickly and accurately will be a defining feature of successful organizations in the AI era. Microsoft 365 Copilot’s advanced analytics and AI-driven insights enable leaders to distill vast amounts of data into actionable strategies.

Not only will this improve the speed and quality of decision-making but it will also ensure that strategies are grounded in real-time data and trends.

Continuous Evolution and Adaptability

One of the key advantages of using Microsoft 365 Copilot for business workflows is its ability to evolve based on continuous customer feedback. This iterative improvement process ensures that the tool remains aligned with the latest business needs and technological advancements.

As AI technology progresses, Copilot will incorporate new features and capabilities, ensuring that organizations are always equipped with cutting-edge tools.

Embracing a Digital-First Future

The shift towards a digital-first approach is inevitable, and AI will be at the heart of this transformation. Microsoft 365 Copilot provides the foundation for this shift, enabling organizations to streamline workflows, enhance productivity, and make more strategic, data-informed decisions.

By adopting these AI advancements, businesses can stay ahead of the curve and navigate the complexities of the digital landscape with confidence.

Competitive Edge

In focusing on the aspects listed above, your organization can leverage Microsoft 365 Copilot to not only meet current demands but also prepare for the future of AI-driven business. This proactive approach ensures long-term success and a competitive edge in an increasingly digital world.

 

Final Notes

Staying at the forefront of these AI advancements will enable your organization to harness Microsoft 365 Copilot Wave 2 to elevate productivity, streamline workflows, and make more strategic, data-informed decisions.

This new and improved version represents the next step in this journey, offering the tools necessary to meet the increasing complexity of today’s digital-first landscape. Embracing these innovations not only positions your company as a leader in AI adoption but also ensures you are equipped to tackle future challenges with agility and confidence.

Investing in these technologies today translates to a future of sustained growth, giving you a competitive edge in the rapidly evolving business environment.


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