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Employees “Catching ‘em all”? Don’t Let Your Business Play Victim

Don’t let productivity or security slip while your employees Poke Mon Go!

By Kelly Cronin

Sources: inc.com, pasadenastarnews.com, usatoday.com

On July 6, 2016, the workplace as we know it changed forever.  Okay maybe not forever, but it has changed for as long as employees remain more or less obsessed with being "the very best, like no one ever was" (for full Pokémon theme song lyrics click here).  According to staff reporter Tess Townsend of inc.com, Pokémon Go is creating distractions in a variety of office settings.  One company has warned employees there will be consequences for playing at work, putting up a sign saying, "We are paying you to work, not chase fictional video game characters  with your cell phone all day.  Save it for your break time or lunch. Otherwise you'll have plenty of time unemployed to 'catch them all.'"  In addition, a recent CareerBuilder survey shows about 24 percent of employees spend time at work on their smartphones playing online games (pasadenastarnews.com).

If this doesn't scare you, maybe the thought of your employee's phone with company data being stolen at a Pokémon Lure will.  Ryan Miller of USA Today reports, "teens, whose ages range from 16 to 18, are suspected to be behind 10 to 11 armed robberies in St. Louis and St. Charles counties in which they allegedly used the app to bait victims".  The teens reportedly used lures at Poke Stops to bring more people to an area, and then robbed them, including mainly stealing their smartphones.  Now imagine if one of your employee's becomes a victim, leading to a major security breach at your company.  Suddenly a fun, nostalgic game has cost your company a boatload of money.

But what if Managed Solution could give your business the tools you need to keep your employees on track, while also protecting your company data from theft at popular Poke Stops and Lures?

The answer:

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Mobile Security

Enterprise Mobility Suite (EMS):

Keeping Your Data Safe while Employee's "Search Far and Wide"

You've just updated a document containing private client information and sent it to your top salesperson.  Then, said salesperson finds a Poke Stop by his favorite pizza place featuring a Lure.  He only needs to catch one more Eevee to evolve, so after grabbing a few slices, he heads over to the Lure.  But BAM! out of nowhere two people wearing masks push him down, steal his phone, and eat his pizza.  Now your company's private information is at risk for being viewed, shared, and possibly even sold.  What do you do next?

The Enterprise Mobility Suite (EMS) is the comprehensive cloud solution to address your consumerization of IT, BYOD, and SaaS challenges.  As your employees are out getting robbed, EMS lets you protect your data with:

• A comprehensive set of access control and data protection capabilities.

• Self-service password reset for your people, to reduce helpdesk calls

• Multi-factor authentication options for greater security

• Machine learning-driven security reports for visibility and threat management

• Selective wipe of apps and data for greater security

• Information protection from the cloud or in a hybrid model with your existing on-premises infrastructure

Meet the needs of your mobile workforce—and their runaway devices.

The best part? With Microsoft EMS, you can instantly wipe a stolen device, with just one click.  Now you no longer have to send passive aggressive emails warning employees about the dangers of Pokemon Go.  As far as you are concerned, you can have peace of mind with your data safe and sound.

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Mobile Productivity

Office 365:

Mobility

One of the highlights of Pokémon Go is getting players outside and on-the-go, but the downfall to this is employees need constant mobility with their work accounts so they can stay connected while making sure their eggs hatch.  Office 365 has mobile apps available on both iOS and Androids.  With Office 365, you can be sure that employees will still get your Outlook emails, be able to edit spreadsheets with Excel, and access OneNote - no matter where their Pokémon Go adventures take them.

Real-time co-authoring

Excel, Word, PowerPoint, and other Office tools make collaboration effortless with real-time co-authoring.  Let multiple employees work on a single spreadsheet at the same time, so you can avoid constantly editing, sharing, re-editing, and re-sharing documents.  Just make sure co-workers aren't making spreadsheets about where the coolest Pokémon are located nearby.

Collaboration and connectivity

As Pokémon Go has created more and more travel opportunities, Skype for Business  prioritizes collaboration and connectivity to keep everyone in the office in the loop, no matter where they work from.  If your employee is working outside to train at the gym by the office, Skype for Business lets you show them step-by-step how to do something on the new database by presenting your desktop so they can see exactly what you're doing on your screen.  Communicating, collaborating, and connecting with remote employees (or simply those die-hard Poke masters), is perfectly attainable with Skype for Business on Office 365.

Productivity tracking

Track what employees are doing, so they know they need to stay productive, and you know when they're doing more Pikachu hunting than actual work.  Office 365's Planner gives you the capability to create and assign tasks, both to yourself and to anyone within your company.  For each task, you can state your progress, add files and links, and update with comments.  This keeps both you and your employees on track, whether or not the nearby Pokémon gym just got taken over by Team Valor.

Managed Solution is a full-service technology firm that empowers business by delivering, maintaining and forecasting the technologies they’ll need to stay competitive in their market place. Founded in 2002, the company quickly grew into a market leader and is recognized as one of the fastest growing IT Companies in Southern California.

We specialize in providing full managed services to businesses of every size, industry, and need.

 

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