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WORLD PHOTO DAY

Sharing photos easily with OneDrive

Three easy steps to share your favorite snapshots

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Article and images by Kelly Cronin

Photographers around the world, both professional and amateur, are sharing some of their favorite pictures in honor of #WorldPhotoDay.  This can sometimes be a tedious task, with image attachment restrictions on emails, formatting difficulties, and accessibility settings.  With Office 365, photo sharing is simplified.

OneDrive

OneDrive has some powerful features to help you find what you need, co-author documents, and keep your files and photos organized.

Using OneDrive to share photos is as easy as 1, 2, 3...

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1) SNAP

Taking a good photograph isn't always easy.  The first step to sharing great photos is capturing the perfect moment with your camera.  Sometimes what you see behind the lens is even better than what you see in real life.  Once you've snapped your photo and made any edits you needed, you're ready for step two.

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2) UPLOAD

After a long day of shooting pictures, the best part is opening up your computer and seeing how they all turned out.  Upload your photos directly to your OneDrive.  With multiple upload capabilities and easy folder creation, you can quickly sort and view all of your pictures in one location.

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3) SYNC & SHARE

 Choose which photos are worth sharing by individually sharing, or create a new folder with your favorite shots and share that folder with the lucky viewers.  Pick and choose who gets to see your photos - and where, with controlled accessibility.  If you want to send messages or post your pics on Instagram, you can sync your OneDrive folder to your phone via the OneDrive app, eliminating the need for emailing yourself individual pictures.

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Yammer adds mobile application management capabilities through Intune

As written on blogs.office.com

People are increasingly using apps for work on their personal mobile devices. This is especially true of “deskless” workers—employees who spend most of their work day away from a desk—in industries like retail, manufacturing, healthcare, airlines and consulting. In the case of Yammer’s customers, an employee might use the Yammer mobile app to help customers in-store or share customer feedback with colleagues. In other scenarios, employees might access Yammer when they are in transit or working remotely.

This trend of using personal mobile devices for work presents a challenge for IT departments that want to ensure the security of company data, especially those concerned about unintentional data leaks.

Today, we’re excited to announce an update to the Yammer apps for iOS and Android that allows IT administrators to protect their corporate data using mobile application management (MAM) controls in Microsoft Intune. Using Intune, organizations can provide their employees with access to corporate apps, data and resources on their personal mobile devices while protecting their corporate data with a rich set of mobile device management, mobile application management and PC management capabilities delivered from the cloud. Read the Intune blog post for more details.

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(Left) Message on the iOS app informs users that their IT department has enabled MAM. (Right) Prompt on the Android app asks users to set a PIN to access the app in future.

Administrators can now apply different policies for the Yammer apps. These policies include requiring a PIN or corporate credentials to access the apps, limiting data sharing between apps and remotely wiping out data on the apps. For a complete list of supported policies, please review the Manage Yammer with Microsoft Intune support article.

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IT departments can use the Intune admin console to set policies for iOS and Android apps.

All of these policies are available for use on both mobile device management (MDM) enrolled devices and on unmanaged devices through Intune’s MAM without enrollment capabilities. MAM without enrollment is a great option for BYOD (Bring Your Own Device) scenarios, where you want to keep corporate data safe without managing a user’s device. To enforce MAM policies, users should be authenticated to Yammer by Azure Active Directory (Azure AD) accounts through Office 365 sign-in.

The updated app will be available in the Google Play and iOS App stores today.

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Excel Online lets you view, edit and share your Excel workbooks from anywhere and it is free as part of Office Online or available for collaborating securely across your organization as part of an Office 365 subscription. We are pleased to announce several updates that help you with some of your most common spreadsheet tasks, including new ways to format data, use hyperlinks in your spreadsheet and explore data using PivotTables.

Read on for details about each one of these new and exciting improvements.

New ways to format data

Data comes in all shapes and forms. Excel Online now offers more number formats to display your data. To display the full list of format options, under the Home tab, click the Number Format drop-down and then select More number formats or right-click in a cell and select Format cells.

The beauty of using Excel Online is that it looks and feels like the Excel desktop experience you already know and love. Similarly, the Number Format dialog has the same options as the Excel desktop as we always try to keep the same and familiar user experience across all Excel platforms.

We know that currency formats are very common in spreadsheets, so we have made it easier for you to find the most common currency formats for your data. When you click the $ sign, under the Number Format section of the Home tab, you will find a list of the most common currencies with access to more accounting formats.

Connect your spreadsheet to more places using hyperlinks

You can now do more with hyperlinks in your spreadsheet when you are using Excel Online. For example, in addition to connecting a URL, you can now hyperlink to a place in the document or an email address. To display the Edit Hyperlink dialog, click Hyperlink under the Insert tab. Alternatively, right-click in the cell and select Hyperlink.

Summarize and group data using PivotTables

PivotTables (and Pivot Charts) are one of the most productive tools that Excel has to offer because they make it quick and easy to summarize and group your tables of data in any way you like. With this update, you can do more with your PivotTables with settings to change the way you summarize your value fields. If you would like to see the average sales amount instead of total sales amount, then the Value Field Settings is your dialog. You can launch the dialog from the Value menu in the PivotTable setting pane.

The Value Field Settings dialog consists of two tabs. The SUMMARIZE VALUE BY tab allows you to change the summarized value type.

The SHOW VALUE AS tab enables you to change the type of calculation used in the PivotTable value fields. For example, instead of its absolute value, you can view the percentage out of the grand total.

If you don’t like the value name, or if you wish to shorten it, you can rename it in the Custom Name text box.

Faster filtering in PivotTables with search

Just like regular tables in your workbook, you can filter data in your PivotTable for quick analysis. Now, Search dialog includes a Filter dialog to help you easily find the values you want to display. You no longer need to scroll through a list of hundreds or thousands of values to find what you are looking for. Search as you type makes your experience fast and friendly.

Saving your last viewed workbook

When you save a workbook and then open it with Excel Online later on, we keep you on the same sheet you last viewed, making it faster for you to keep moving with your work.

On-premises availability

On-premises users will also be able to benefit from the improved experience that we’re building for the cloud. All you need to do is have SharePoint deployed and then integrate it with the upcoming release of Office Online Server. In the future, you can expect to see frequent updates coming to on-premises in parallel to being released to the cloud.

Try them out yourself

Try out these new features and see how they can help you do more with Excel from anywhere! Do you have ideas on other features and improvements that you’d like to see in Excel Online? Visit our Excel UserVoice and let us know what you think!

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Why it's OK for social collaboration to encourage shadow IT

By Matt Kapko as written on cio.com

The use of unsanctioned social collaboration tools in the enterprise can be a real challenge for any IT organization, but they also often spark productivity and help teams focus. In fact, many CIOs and IT professionals say workers who use apps such as Yammer and Slack can both raise the threat associated with shadow IT and drive productivity gains. Companies must understand the unique strengths and weaknesses of popular social tools if they want to see real value, according to business leaders.

Social collaboration apps compound the effects of shadow IT, according to Brian Kelley, CIO of Portage County, Ohio. When employees "go rogue" and veer away from traditional or sanctioned corporate communication tools, enterprises lose access to important records, he says. "Business leaders can reduce the risks and hidden dangers … of shadow IT by bringing it into the open," Kelley says. "This will require better aligning the business with IT, improving communication with managers, and reducing the complexity of IT procurement."

"Shadow IT happens when users are not happy with existing solutions the company has put in place and are striving for process improvement and efficiency," says Doron Gordon, CEO of IT service management company Samanage. "The harder it is for teams to communicate effectively the more likely they are to seek out a resolution on their own."

Social collaboration, shadow IT and freedom of choice

Different teams within a company often have different needs, but workers should not have complete freedom to pick and choose their own tools, according to Gordon.

"Teams should be allowed to identify and solve problems on the ground," says J. Colin Peterson, CEO of J - I.T. Outsource, an IT support firm for small businesses. However, "[t]here should be consensus on the process and the tools that are used. Otherwise it is bedlam."

In fact, Peterson says, IT professionals should insist that their staffs use approved tools. CIOs need to focus on workflows rather than adopt lenient technology policies to appease a minority of people on staff, according to Peterson. "My suggestion is to create a situation that makes it impossible to complete work without the approved apps," he says. "Figure out why you have people going rogue, determine if the benefit realized is real, implement where necessary, and disallow other applications."

Mike Micucci, senior vice president of product management at Salesforce.com, says employees are most efficient when their collaboration tools connect directly to business processes or functions. "The end goal is to provide employees with access to a fully integrated suite that enhances relationships between colleagues and builds a more productive organization," he says.

Collaboration tools should reach across departments, offices and regions, according to Micucci. "In my experience, the impact of a social network that unifies the whole organization always outweighs any specific feature preference by one group or another."

Some CIOs cautiously embrace shadow collaboration

Not everyone agrees that IT should be so strict about the social collaboration apps their staffs use.

Marcus Schmidt, senior director of product management at enterprise tech firm West Unified Communications, says apps that enter the enterprise as shadow IT can morph into structured, managed solutions. Single applications with multiple sub-groups, channels or rooms for teams are always preferable, he says, because IT staff can manage employee access and view participation metrics in a single dashboard. "Ultimately, the key to success with social tools is to maximize adoption across the team. That is nearly impossible if there are multiple, competing shadow IT solutions."

Once a collaboration app catches on with a dedicated set of employees, it can quickly spread to other members of the same line of business and result in different apps being used across the enterprise, according to Karim Sadroudine, director of innovation ecosystem at BroadSoft, a unified communications software maker. Unfortunately, it's a trend that's very difficult to contain, Sadroudine says. "I cannot think of an example where a mass movement for a tool or application in the enterprise was ever successfully controlled."

Restrictions on corporate Internet access, and the use of personal email and popular apps such as Facebook are mostly futile attempts to prevent workers from using the tools they prefer, according to Mark Montini, chief results officer at marketing tech firm M2M Strategies. Businesses should endorse their preferred apps and attempt to drive adoption, but also encourage employees to leverage new tools that could prove to be valuable and eventually make it onto the preferred list, he says. "When businesses attempt to control social collaboration in the workplace, it serves to undermine the principles that drive social collaboration in the first place," he says. "The key is to contain, not control social collaboration.

Social collaboration apps are increasingly pervasive in the enterprise, and they often boost the use of shadow IT, but that's not necessarily a bad thing, according to Andrew Horne, IT practice leader at CEB, a technology advisory firm, who calls the trend a "healthy development."

"Often, the problem with collaboration isn't the tool itself but that the team isn't ready to collaborate," Horne says. As such, IT leaders need to prioritize their efforts around supporting collaboration, not forcing employees to use a specific tool.