5 Strategies to Help Organizations Tackle Software Sprawl

Maximize your ROI on the technology you need.

“SaaS sprawl is a natural consequence of the SaaS revolution. An analysis of Okta’s 2020 customer database revealed that companies employing 2,000 or more individuals maintained an inventory of 175 SaaS apps on average”TechCrunch

number of apps used by large companies graph

The infamous phenomenon that is software sprawl, occurs when the quantity of applications or software components in an environment experiences rapid growth and fluctuations, leading to a substantial rise in complexity and rendering traditional software management approaches ineffective.

In the fast-paced world of technology, businesses often find themselves grappling with the challenges of uncontrolled proliferation of software applications across an organization. Suffice to say that this seemingly innocuous issue can significantly impact Return on Investment (ROI) if left unaddressed.

In this blog, we explore how software sprawl negatively affects ROI and highlight 5 powerful strategies for optimizing software licensing through consolidation, expert guidance and licensing discounts.


The Hidden Costs of Software Sprawl

Walk Me’s 2022 - 2023 State of Digital Adoption Report showed that large enterprises are spending over $246 million pursuing strategic goals with digital transformation, IT and software spend being the majority portion.

Surveys from this same report showed that large enterprises spend an estimate of over $104 million on their digital transformation and software.

On average, businesses deploy 89 different applications, with enterprises having as many as 187. However, 30% of these apps are either duplicative or provide no evident value.

These findings conclude that many businesses are overspending by millions on software they don’t even need.


Furthermore, with the complexity and rapid growth of organizational software usage, hidden costs can arise for several reasons, such as:


Saas waste proliferates graphic on wasted money on software

Redundancy and Overlapping Functionality

Multiple software tools with overlapping features can lead to redundancy, increasing operational costs without providing proportional benefits.


Inefficient workflows

Workers toggle between different applications approximately 1,200 times a day, resulting in nearly four hours of wasted productivity weekly and increased frustration leading to higher turnover rates.


Licensing Expenses

Unmanaged software sprawl often results in unnecessary licensing expenses, as organizations may invest in more licenses than required for their actual usage.


Integration Challenges

Disparate software systems may struggle to integrate seamlessly, causing increased IT support costs and further workflow disruptions as previously mentioned.


Building a Strategic Approach

In the pursuit of organizational efficiency and streamlined operations, consider these five key strategies to optimize your software ecosystem:


How Managed Solution Can Help

As seasoned veterans of successful digital transformation projects, we help ensure you have the software you need with a measurable return on investment. By leveraging our team you free your company from the clutches of software sprawl through the following advantages:

  • Consolidation for Efficiency: Streamline your software ecosystem by identifying and consolidating redundant applications, ensuring that each tool serves a unique and necessary purpose.


  • Leveraging Expertise: Seek the expertise of IT professionals to conduct thorough software audits, helping you understand usage patterns, license requirements and opportunities for consolidation.


  • Holistic Management: Implementing a comprehensive approach to the management of your software allows for centralized control and monitoring of your software environment, optimizing performance and ensuring compliance with licensing agreements.


  • Strategic Collaboration with Vendors: Engage in proactive discussions with software vendors to negotiate favorable licensing terms, considering factors like volume discounts and flexible payment options.


  • Regular Review and Updates: Stay informed about changes in software usage patterns and technology trends. Regularly review your software portfolio to identify opportunities for further optimization.


Centralized Control

Managed Solution provides a centralized platform for overseeing software assets, enabling efficient monitoring, updates, and compliance management.


Cost Optimization

By leveraging our experts, Managed Solution can facilitate the consolidation and efficient management of software applications. Our proactive approach empowers organizations to negotiate more favorable licensing deals, capitalizing on volume discounts and ultimately optimizing costs associated with software usage.


Expert Guidance

At Managed Solution, we have mastered the art of analyzing our client’s software environments to build better strategies and provide ample guidance and resources to maximize their cost efficiencies.


Enhanced Security and Compliance

Managed Solution will enforce security protocols and ensure compliance with licensing agreements, reducing the risk of legal and financial consequences.


Learn More

Tackling software sprawl is a strategic imperative when building a robust ROI for your technology. Through consolidation, expert guidance and licensing discounts, organizations can not only cut unnecessary expenses but also enhance efficiency, security, and compliance.

If you would like to learn more about how Managed Solution can help you overcome the costs of software sprawl, chat with one of our experts here.

microsoft managed solution

The tech giant is pushing Skype for Business, now part of Office 365, as an alternative to separate services for video or audio conferences.

As Written by: Heather Clancy on fortune.com
The line that separates Microsoft’s cloud collaboration suite, Office 365, from its corporate communications services, marketed under Skype for Business, is getting blurrier.
On Dec. 1 the tech giant will officially unleash new conferencing, meeting, and cloud telephony options for Office 365 that are meant to consolidate and replace the separate services many businesses use to host audio and/or video conferences.
“Most of our customers have more than one of these [services], they’re putting a lot of money into them, but aren’t satisfied,” said John Case, corporate vice president for Microsoft Office. “This turns Office 365 into a modern communications platform.”
For example, the new capabilities will allow companies to set up and initiate all-hands meetings for up to 10,000 attendees—that can be attended via Web browser or mobile device—in a matter of minutes, Case told Fortune. Additionally, any questions that arise during the large broadcast can be submitted via the company’s Yammer messaging application.
The new services aren’t exclusionary: Teams can also create conferences that connect with traditional phones using the public switched telephone network (PSTN). “You can dial in from pretty much anywhere,” Case said. Meanwhile, Microsoft MSFT 0.81% is also pushing Skype for Business as nothing less than a replacement for existing corporate private branch exchange (PBX) systems—and it’s offering “Fast Track” funding to help businesses make the switch. The Office 365 pricing plan, which includes all of the above features, costs $35 per user per month, plus another $24 per user for international and domestic calling plans, according to a Microsoft pricing sheet.
Competitors Facebook FB 0.87% and Google GOOG -0.61% have also busy adding video-calling features to their platforms in recent years—to compete with both Skype and Apple’s FaceTime app—but Microsoft has been far more aggressive about embedding these options into its existing business applications. Over the coming months, you can expect Microsoft to forge relationships that embed conferencing and calling features into applications from other software companies.
For example, in the future, customer service agents using software from call-center company Genesys may be able to initiate support or telemarketing conversations by simply clicking on contact information within a customer’s record. Right now, that same person might be forced to jump back and forth between several systems to track the conversation and make changes, Case said.
The consumer-grade Skype service boasts almost 300 million registered users. Microsoft bought the company in May 2011 for $8.5 billion, and promptly began merging the cloud-delivered communications service with its existing Lync communications products.

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