Today's modern workplace is not as it used to be. Instead of those cramped cubicles, we now have wide open spaces. Instead of those dusky archives, we now have the cloud. And instead of that strict 9-to-5 schedule, we now have flexibility. While these examples here are by no means exhaustive, they do, however, paint an entirely different picture about today's office, as opposed to what we were used to several decades ago. This is how to make your business a modern workplace.
One such modern workplace has plenty of advantages, yet many are still using the traditional model. Nevertheless, it's important to remember that the modern workplace is still going through a transition period, meaning that it hasn't reached a final form. It also says that there is no one-size-fits-all approach and every business has to create its workplace, based on their needs and respective industry.
In any case, here are some guidelines.
Leveraging Modern Technology
It shouldn't come as a surprise to anyone that the changing face of the modern workplace is driven in large part by digital technology and automation. It's pretty much the same trend, but to a much larger degree, to what happened when the PC arrived during the mid-1980's.
Today, however, with various automation software for multiple industries, cloud computing, and social technologies, the way people work is no longer the same. Known as the Internet of Things (IoT), these technologies and the devices they use, are creating a much more efficient, intelligent, and connected workforce.
Flexible Work Schedules
Another critical ingredient for the modern workplace is flexibility. It refers mainly to employee working schedules and can take numerous forms, depending on the type of business you have. For instance, flexibility in the workplace can imply full or partially remote work.
It can also mean a so-called flex schedule where employees can create their schedules, as long as they make their 40 hours per week. Likewise, flexibility can also take the shape of a Results Only Work Environment (ROWE), where results take center stage, not hours worked, or it can even imply unlimited vacation days, among other such examples.
With increased flexibility in the workplace, the need for good communication and collaboration could not be higher. When creating your modern workplace, the discussion needs special consideration, otherwise, risk everything falling apart.
When not all of your employees are under the same roof, at the same time, some may be excluded from meaningful conversations. It can lead to increased suspicion and worry, which, in turn, may result in decreased employee happiness and productivity and a higher turnover rate. Regular internal newsletters and employee feedback can help mediate this situation. Making frequent use of social technologies such as Skype is yet another.
Modern Performance Reviews
Under the traditional model, performance reviews were given roughly once per year. But in today's fast-paced business environment, this model is not only obsolete but can also be counterproductive. For a whole year, an employee could be thinking that they're doing a good job, and then faced with a barrage of negative feedback and reviews.
Like with the point above, once-per-year performance reviews will do no one any favors. With more and more employees working off-site, monthly or weekly checkups will better help clarify objectives, improve efficiency, and morale, and will also keep these employees in the loop.
These are some of the core elements that define the modern workplace. But as mentioned before, each business needs to create its system that will best fit its individual needs. But by focusing on leveraging automation technologies and providing your employees with flexibility and better communication, you are driving modernization.
Are you ready to take the next step for a Modern Workplace? Managed Solution can come on-site for a Microsoft Customer Immersion Experience (CIE) and provide a hands-on demo of productivity tools that help promote a flexible and collaborative work environment. Learn more about CIEs here.