Transforming Workflows with Microsoft 365 Copilot: A Deep Dive into Wave 2

As businesses increasingly prioritize AI-driven productivity, Microsoft 365 Copilot Wave 2 is now here to set the standard for integrating advanced AI into core business functions.

gif of confident business leader look to the future

Following its successful initial rollout, Copilot has enabled over 400 million users to optimize how they manage documents, data, and workflows. Wave Two of Microsoft 365 Copilot introduces groundbreaking updates that take this transformation to the next level.

If you’re a business leader looking to advance your organization with the power of AI, this blog will serve as a perfect outline to help you understand how you can do just that with Microsoft’s latest and greatest version of Copilot.

 

 

Table of Contents

  1. Key Enhancements
  2. Unified Web, Work, and Pages
  3. Advanced Integration Across Core Microsoft Applications
  4. Copilot Agents for Streamlined Workflows
  5. Continuous Evolution
  6. Preparing for the Future of Work with AI
  7. Final Notes

 

Copilot Wave 2: Key Enhancements to Accelerate Innovation

Wave Two represents a significant leap in the capabilities of Copilot, aligning tightly with the strategic needs of organizations seeking to maximize efficiency and harness AI for smarter decision-making. Below are the key advancements:

Unified Web, Work, and A New AI-Powered Knowledge Layer

Overview: Pages introduces a dynamic AI-driven workspace that unifies web content and internal work artifacts into a single, actionable canvas. This reimagined knowledge layer gives users the ability to turn unstructured data into actionable insights, enabling ideation and collaboration at scale.

Leadership Insight: For decision-makers, this feature presents the ability to quickly distill vast amounts of information, making strategic planning more data-driven and responsive.

Key Technical Advantage: Pages integrates across various Microsoft 365 applications, providing a seamless connection between external data (like market analysis) and internal resources (such as project plans), allowing IT leaders to make faster, more informed decisions.

Advanced Integration Across Core Microsoft Applications

Overview: Microsoft 365 Copilot now embeds deeper into essential tools like Outlook, Excel, and PowerPoint, enhancing everyday workflows without disrupting user experience.

Leadership Insight: New features such as Python integration in Excel allows organizations to run advanced analytics directly within the platform, while Narrative Builder in PowerPoint leverages AI to create data-driven presentations in a fraction of the time. Additionally, Prioritize My Inbox in Outlook uses AI to manage the flow of communications, filtering and flagging critical messages in real time.

Key Technical Advantage: These updates offer a tighter integration with existing processes, allowing technology leaders to drive operational efficiency by combining Copilot’s AI capabilities with their organization’s unique workflows and data.

Enterprise Orchestration: Copilot Agents for Streamlined Workflows

Overview: Copilot’s evolution into an enterprise orchestration layer addresses the need for smoother cross-application workflows. Siloed systems are now augmented by Copilot Agents, which automate complex business processes, such as project approvals, reporting, or resource allocation.

Leadership Insight: This orchestration reduces manual tasks and empowers technical teams to focus on strategic initiatives.

Key Technical Advantage: Copilot Agents enable seamless automation across multiple business systems, reducing inefficiencies and freeing up valuable IT resources to focus on innovation.

 

Continuous Evolution Through Data-Driven Insights

Microsoft 365 Copilot’s ability to learn and evolve from continuous customer feedback is a key differentiator in the market. Microsoft’s collaboration with nearly 1,000 organizations has led to over 700 product updates and 150 new features. The switch to GPT-4 ensures faster processing times, and improvements in user interaction have significantly enhanced satisfaction rates.

Key Technical Advantage: Copilot’s adaptability allows organizations to continuously refine their AI-driven processes, ensuring alignment with evolving business goals and technology requirements.

 

Preparing for the Future of Work with AI

gif of worker using AI for productivity at computer

As we look toward the future, the integration of AI within business operations will become   increasingly sophisticated and pervasive.

Microsoft 365 Copilot is at the forefront of this transformation, offering tools that not only enhance current workflows but also prepare organizations for the evolving landscape of AI-driven work.

Personalized AI Models for Business-Specific Needs

The future of AI in business lies in its ability to adapt to specific organizational needs. With these latest Microsoft Copilot updates is designed to integrate business-specific AI models, allowing companies to create highly personalized workflows.

Customization capabilities will ensure that AI tools are not just generic solutions but are tailored to address unique challenges and opportunities within each organization.

Enhanced Collaboration and Knowledge Sharing

AI will play a crucial role in breaking down silos and enhancing collaboration across departments and teams. With tools like Biz Chat, employees can interact with their entire organizational knowledge base, surfacing key insights that drive business strategy and innovation.

This level of connectivity ensures that valuable information is accessible to all, fostering a culture of continuous learning and improvement.

Strategic Decision-Making with AI Insights

The ability to make data-driven decisions quickly and accurately will be a defining feature of successful organizations in the AI era. Microsoft 365 Copilot’s advanced analytics and AI-driven insights enable leaders to distill vast amounts of data into actionable strategies.

Not only will this improve the speed and quality of decision-making but it will also ensure that strategies are grounded in real-time data and trends.

Continuous Evolution and Adaptability

One of the key advantages of using Microsoft 365 Copilot for business workflows is its ability to evolve based on continuous customer feedback. This iterative improvement process ensures that the tool remains aligned with the latest business needs and technological advancements.

As AI technology progresses, Copilot will incorporate new features and capabilities, ensuring that organizations are always equipped with cutting-edge tools.

Embracing a Digital-First Future

The shift towards a digital-first approach is inevitable, and AI will be at the heart of this transformation. Microsoft 365 Copilot provides the foundation for this shift, enabling organizations to streamline workflows, enhance productivity, and make more strategic, data-informed decisions.

By adopting these AI advancements, businesses can stay ahead of the curve and navigate the complexities of the digital landscape with confidence.

Competitive Edge

In focusing on the aspects listed above, your organization can leverage Microsoft 365 Copilot to not only meet current demands but also prepare for the future of AI-driven business. This proactive approach ensures long-term success and a competitive edge in an increasingly digital world.

 

Final Notes

Staying at the forefront of these AI advancements will enable your organization to harness Microsoft 365 Copilot Wave 2 to elevate productivity, streamline workflows, and make more strategic, data-informed decisions.

This new and improved version represents the next step in this journey, offering the tools necessary to meet the increasing complexity of today’s digital-first landscape. Embracing these innovations not only positions your company as a leader in AI adoption but also ensures you are equipped to tackle future challenges with agility and confidence.

Investing in these technologies today translates to a future of sustained growth, giving you a competitive edge in the rapidly evolving business environment.


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How to Connect External Data with Copilot

In the dynamic realm of data-driven decision-making, access to relevant, accurate, and timely data is paramount. Copilot Data Connectors are revolutionary, linking various data sources to assist in your evaluation.

This guide discusses Copilot Data Connectors. It explains how to use them, why they are important, and how they improve data workflows.

Understanding Copilot Data Connectors

Copilot Data Connectors are innovative tools designed to simplify and streamline data integration processes.

They help users easily access data from different sources like cloud platforms, databases, and applications. Copilot Data Connectors make it easier to retrieve and integrate data. This allows users to concentrate on gaining valuable insights rather than managing separate data sources.

how to connect external data with copilot graphic examples

 

How to Use Copilot Data Connectors

  1. Choose Your Data Source: Begin by identifying the data sources you wish to connect to. Copilot Data Connectors can link to a variety of sources. These include MySQL, PostgreSQL, and MongoDB databases. They can also connect to cloud platforms such as AWS, Google Cloud, and Microsoft Azure.
  2. Select the Connector: Once you've identified your data sources, select the appropriate Copilot Data Connector for seamless integration. Copilot offers a diverse range of connectors tailored to specific data platforms, ensuring compatibility and efficiency.
  3. Set up connection parameters: By entering authentication details, server information, and necessary settings. This will help create a secure and dependable connection to your data source.
  4. Retrieve and Transform Data: With the connection established, leverage Copilot Data Connectors to retrieve the desired datasets. Employ advanced data transformation capabilities to cleanse, enrich, and harmonize the data according to your diagnostic requirements.

To get the latest data for analyzing and reports, you can choose to turn on Real-Time Syncing for continuous updates. This will keep your insights up-to-date with the latest data from your sources.

You can connect the data with your favorite analytical tools. These tools include business intelligence dashboards, machine learning models, and custom applications. This allows for seamless integration and analyzing.

Why Connecting Your Data is Important

Integrating external data with Copilot extends the scope of analyzing, enabling organizations to gain a holistic view of their operations, customers, and competitive landscape.

Here's why connecting external data with Copilot is crucial:

Enhanced Context and Insights

External data sources provide valuable context that enriches internal datasets. Companies can improve their understanding of customers, competition, and opportunities by using external information.

This information can include market trends, consumer behavior, and industry standards. By analyzing this data, companies can gain insights into what customers desire and potential risks they may face.

Better decision-making

Having access to different types of outside information helps make decisions based on real-world situations. Organizations can make better decisions by using external data. For example, they can adjust marketing plans based on social media feedback.

They can also enhance supply chain operations with weather predictions. Ultimately, this leads to improved business results. This leads to better business results.

Predictive Analytics and Forecasting

External data often contains signals and patterns that can enhance predictive analytics and forecasting models. Companies can improve their predictive models by using outside information such as economic data, population trends, and global events.

This can make their models more accurate and reliable. As a result, companies can plan and manage risks more effectively. This helps with planning and managing risks more effectively.

Competitive Advantage

Leveraging external data can provide a competitive edge by uncovering hidden opportunities or early warning signs of potential risks.

By using Copilot, organizations can stay ahead by spotting market trends early and tracking competitors online. Integrating external data helps them stay ahead of the competition.

Innovation and Adaptability

External data integration fosters innovation by enabling organizations to tap into new sources of insights and inspiration. Companies can find new market groups by analyzing data from outside sources. Additionally, they can generate new ideas for products and services.

Comprehensive Risk Management

External data sources play a critical role in risk management by providing early indicators of potential risks and vulnerabilities.

With Copilot, companies can use external data to anticipate and manage risks like supply chain problems and regulatory shifts. This helps prevent issues from getting worse.

Organizations can use Copilot to connect external data sources. This allows them to access a variety of data-driven insights. You can use these insights for decision-making, planning, and innovation.

By doing this, organizations can enhance their logical capabilities. Organizations can use outside data to discover new opportunities, lower risks, and stay ahead in today's fast-paced environment.

How Copilot Data Connectors Drive Seamless Data Connection

Efficiency and Productivity

Copilot Data Connectors streamline the data integration process, reducing manual effort and time spent on data preparation tasks. This efficiency enables data teams to focus on higher-value activities such as analyzing, modeling, and strategic decision-making.

Data Accessibility and Modification

By bridging data silos and simplifying access to disparate data sources, Copilot Data Connectors democratize data access across organizations. Business users, analysts, and data scientists can get the data they need without needing specialized technical skills.

Connecting external data with Copilot enables you to grow with your changing data needs, providing scalability and flexibility. Whether you're dealing with small-scale datasets or massive data volumes, Copilot's robust infrastructure ensures seamless growth and performance.

Copilot Data Connectors provide real-time insights for organizations. They help organizations access fresh data quickly. This allows them to make decisions faster. It also helps them respond promptly to market changes.

Ability and Affinity

Copilot Data Connectors support a wide range of data platforms and formats, ensuring compatibility with your existing infrastructure and tools. This interoperability eliminates data silos and fosters a cohesive data ecosystem within your organization.

 

Take Away

In conclusion, Copilot Data Connectors represent a paradigm shift in data integration, offering unparalleled efficiency, accessibility, and scalability.

Your organization can use connector tools to easily connect data with Copilot for maximum data utilization. This helps them innovate and strategically grow in today's data-focused environment.

Expanding Copilot for Microsoft 365 to businesses of all sizes

 

Our vision for Microsoft Copilot is to bring the power of generative AI to everyone across work and life. Customers like Visa, BP, Honda, and Pfizer, and partners like Accenture, KPMG, and PwC are already using Copilot to transform the way they work, and 40% of the Fortune 100 participated in the Copilot Early Access Program.

We are updating our Microsoft Copilot product line-up with a new Copilot Pro subscription for individuals; expanding Copilot for Microsoft 365 availability to small and medium-sized businesses; and announcing no seat minimum for commercial plans—making Copilot generally available to individuals, enterprises, and everyone in between.

Read on for all the details.

Copilot for Microsoft 365

Copilot for Microsoft 365 enables users to enhance their creativity, productivity, and skills.

Updates to our Copilot product line-up

First, we are announcing an update to our Copilot product line-up: Copilot Pro—a new Copilot subscription for individuals priced at $20 per individual per month.

Copilot Pro has foundational capabilities in a single experience that runs across your devices and understands your context on the web, on your PC, across your apps, and soon on your phone to bring the right skills to you when you need them. And it has web grounding, so it always has access to the latest information. When you’re signed into Copilot with your Microsoft Entra ID, you get commercial data protection for free—which means chat data isn’t saved, Microsoft has no eyes-on access, and your data isn’t used to train the models.

Copilot Pro provides priority access to the very latest models—starting with OpenAI’s GPT-4 Turbo. You’ll have access to GPT-4 Turbo during peak times for faster performance and, coming soon, the ability to toggle between models to optimize your experience how you choose. Microsoft 365 Personal and Family subscribers can use Copilot in Word, Excel (currently in Preview and English only), PowerPoint, Outlook, OneNote on PC, and soon on Mac and iPad. It includes enhanced AI image creation with Designer (formerly Bing Image Creator) for faster, more detailed image quality as well as landscape image format. And Copilot Pro gives you the ability to build your own Copilot GPT—a pre-customized Copilot tailored for a specific topic—in our new Copilot GPT Builder (coming soon) with just a simple set of prompts.

MICROSOFT COPILOT STUDIO

Sign up for a free trial 

While Copilot Pro is our best experience for individuals, Copilot for Microsoft 365 is our best experience for organizations. Copilot for Microsoft 365 gives you the same priority access to the very latest models. You get Copilot in Word, Excel, PowerPoint, Outlook, OneNote, and Microsoft Teams—combined with your universe of data in the Microsoft Graph. It has enterprise-grade data protection which means it inherits your existing Microsoft 365 security, privacy, identity, and compliance policies. And it also includes Copilot Studio, so organizations can customize Copilot for Microsoft 365 and build their own custom copilots and plugins as well as manage and secure their customizations and standalone copilots with the right access, data, user controls, and analytics.

Here’s a summary of the updated Copilot product line-up:

There are 9 rows of text: Foundational Capabilities, Web Grounding, Commercial Data Protection, Priority Model Access, Copilot in Outlook, Word, Excel, PowerPoint, and OneNote, Copilot in Teams, Microsoft Graph Grounding, Enterprise-Grade Data Protection, and Customization.
Click the image above to make it larger.

No seat minimum and expanded availability of Copilot for Microsoft 365—including small and medium-sized businesses

THE COPILOT SYSTEM

Watch the video 

To empower every organization to become AI-powered, we are making three changes. First, we are removing the 300-seat purchase minimum for Copilot for Microsoft 365 commercial plans. Second, we are removing the Microsoft 365 prerequisite for Copilot—so now, Office 365 E3 and E5 customers are eligible to purchase. We’re also extending Semantic Index for Copilot to Office 365 users with a paid Copilot license. Semantic Index works with the Copilot System and the Microsoft Graph to create a sophisticated map of all the data and content in your organization—enabling Microsoft 365 Copilot to deliver personalized, relevant, and actionable responses. Third, we are excited to announce that Copilot for Microsoft 365 is now generally available for small and medium-sized businesses—from solopreneurs running and launching their first business to 300-person fast-growing startups. If you are using either Microsoft 365 Business Standard or Microsoft 365 Business Premium, you can now purchase Copilot for Microsoft 365 for $30 per user per month.1

Small and medium-sized businesses are the heart of every community and the lifeblood of local economies. They have an outsized impact on the world and markets they support—in the United States, this category accounts for 99.9% of business and employs nearly half of the workforce.2

These businesses stand to gain the most from this era of generative AI—and Copilot is uniquely suited to meet their needs. Small and medium-sized business owners report that communicating with customers takes up most of their time (66%), with managing budgets (50%) and administrative tasks (48%) not far behind.3 Copilot for Microsoft 365 can help reduce this daily grind, giving business owners valuable time back to focus on what matters most: growing their business. And with the Microsoft Copilot Copyright Commitment, small business owners can trust that they are working with a reliable partner. Small and medium-sized business customers that have Microsoft 365 Business Standard or Business Premium can learn how to purchase Copilot for Microsoft 365 via our website or by contacting a partner.

We have been learning alongside small and medium-sized business customers in our Copilot Early Access Program. Here’s what they’re saying about how Copilot for Microsoft 365 is already transforming their work.

“I love that it’s in our environment. It’s able to cross-pollinate and gather information from all of the data we’ve got in Microsoft 365. As a business owner, that’s really important to me because it keeps our people working inside our systems.”

James Hawley, CEO and Founder at NextPath Career Partners

“I do believe that there isn’t a single job position in the company that won’t benefit in some way from Copilot being available to them.”

Alex Wood, Senior Cloud Engineer at Floww

“Copilot accurately summarizes the call and meeting notes in minutes. That’s not just faster, it means callers can add more value to the discussion rather than just take notes.”

Philip Burridge, Director, Operations and Strategy at Morula Health

Empowering partners to help every customer become AI-powered

Commercial customers—including small and medium-sized businesses—can now purchase Copilot for Microsoft 365 through our network Cloud Solution Provider partners (CSPs). This means Copilot for Microsoft 365 is now available across all our sales channels. CSPs have served as trusted advisors to their customers, unlocking profitability for businesses and expanding their own capabilities. Learn more about Cloud Solution Provider partners.

Next steps for Microsoft 365

These announcements come just one month after we announced that we are making Copilot for Microsoft 365 generally available to education customers with Microsoft 365 A3 or A5 faculty, and we’re expanding that to include Office 365 A3 or A5 faculty with no seat minimum. While education licenses are not yet included in the CSP expansion announced today, we will share updates in the coming months. It’s all part of our vision to empower everyone—from individuals to global enterprises—for an AI-powered world.

Learn more about Microsoft Copilot and visit the Copilot for Work site for actionable guidance on how you can start transforming work with Copilot today.

Learn more about how Copilot for Microsoft 365 for small and medium-sized businesses, including next steps licensing and technical requirements, and get familiar with Copilot capabilities.

Visit WorkLab for critical research and insights on how generative AI is transforming work.

a close up of an umbrella

Microsoft Copilot

Copilot helps you achieve things like never before using the power of AI.


1Copilot for Microsoft 365 may not be available for all markets and languages. To purchase, enterprise customers must have a license for Microsoft 365 E3 or E5 or Office 365 E3 or E5, and business customers must have a license for Microsoft 365 Business Standard or Business Premium.

Copilot is currently supported in the following languages: English (US, GB, AU, CA, IN), Spanish (ES, MX), Japanese, French (FR, CA), German, Portuguese (BR), Italian, and Chinese Simplified. We plan to support the following languages (in alphabetical order) over the first half of 2024: Arabic, Chinese Traditional, Czech, Danish, Dutch, Finnish, Hebrew, Hungarian, Korean, Norwegian, Polish, Portuguese (PT), Russian, Swedish, Thai, Turkish, and Ukrainian.

2U.S. Small Business Administration. (2023). Frequently Asked Questions.

3Wakefield Research. (2023). Microsoft study: Small businesses intrigued by AI and the opportunities it brings.

As we bid farewell to another year, it's the perfect time to reflect on the past and set our sights on the future. For IT departments, embracing the new year often involves reevaluating strategies, streamlining processes, and leveraging innovative solutions.

As a passionate team of IT experts that champion all the ways in which bolstering IT can benefit businesses everywhere, we're so excited to guide you through some New Year resolutions that can revitalize your IT approach and bring success in 2024.

 

AI Integration for IT Advancement

Resolution: Embrace the integration of artificial intelligence (AI) in our IT operations to enhance efficiency and decision-making processes.

Why: AI technologies, such as machine learning and predictive analytics, can revolutionize how we manage and optimize IT resources. By leveraging AI, we can automate routine tasks, gain insights from data, and make proactive decisions that contribute to the overall success of our IT initiatives.

 

Automation for Streamlined Operations

Resolution: Embrace automation to streamline repetitive tasks and enhance operational efficiency.

Why: Automation can significantly reduce manual efforts, minimize errors, and accelerate processes. By identifying opportunities for automation in routine tasks, we can free up valuable time for our IT teams to focus on more strategic initiatives, leading to a more agile and responsive IT environment.

 

Embrace Cloud Optimization

Resolution: In 2024, commit to optimizing our cloud infrastructure for efficiency and cost-effectiveness.

Why: Cloud technology is dynamic and ever evolving. Ensuring that our cloud services are optimized will enhance performance, reduce costs, and allow us to take full advantage of the latest features.

 

Enhance Cybersecurity Measures

Resolution: Strengthen our cybersecurity posture to safeguard against evolving threats.

Why: As cyber threats become more sophisticated, prioritizing cybersecurity is crucial. Implementing robust measures, such as regular security audits and employee training, will fortify our defenses.

 

Implement Proactive Monitoring

Resolution: Transition to proactive monitoring for early issue detection and swift resolution.

Why: Reactive approaches can lead to downtime and disruptions. Proactive monitoring ensures that potential issues are identified and addressed before they impact operations.

 

Upgrade Legacy Systems

Resolution: Develop a plan to systematically upgrade legacy systems to modern, efficient solutions.

Why: Outdated systems pose security risks and hinder performance. Upgrading to the latest technologies ensures we stay competitive, secure, and aligned with industry standards.

 

Optimize IT Budgets

Resolution: Conduct a thorough review of IT budgets to identify cost-saving opportunities without compromising performance.

Why: Efficient budget allocation is essential for achieving business objectives. Identifying and eliminating unnecessary expenses will optimize our IT spend.

Interested in learning more? Check out our blog on Software Sprawl.

 

Promote Collaboration Tools

Resolution: Implement or enhance collaboration tools to boost team productivity.

Why: Effective communication and collaboration are cornerstones of success. Integrating advanced collaboration tools will empower our teams to work seamlessly, irrespective of location.

You can learn more by reading our blog on Microsoft viva or click here to see all of the powerful collaboration tools and services we offer to amplify your team’s engagement and productivity.

 

Invest in Employee Training

Resolution: Prioritize ongoing training to keep our IT teams well-versed in the latest technologies.

Why: The tech landscape evolves rapidly. Investing in continuous training ensures that our teams are equipped with the skills needed to navigate emerging trends.

Here are some resources for internal training:

You can also access our past webinars for expert walkthrough on various tools and technologies that all IT teams should know.

 

Explore New Microsoft Solutions

Resolution: Stay abreast of the latest Microsoft solutions and integrate them into our IT ecosystem.

Why: Microsoft offers a suite of powerful solutions. Regularly exploring and adopting new tools can enhance productivity and keep us at the forefront of technological innovation.

Learn more about Microsoft tools and services that you can access through our trusted team.

As we step into 2024, let's embark on a journey of IT excellence. These resolutions serve as a roadmap for a successful and technologically advanced year. If you're ready to turn these resolutions into reality, our team at Managed Solution is here to support you every step of the way. Here's to a year of innovation, efficiency, and IT success!

 

More Resources

The Era of AI-Powered Productivity

How is your business preparing for AI?

The way we now work—defined by an era of digital transformation—is evolving at such a pace that keeping up has become a challenge for many organizations. Business leaders are recognizing the enormous opportunity that modern work solutions like AI tools present and are now exploring ways to use them to their best advantage.

That means implementing AI in a way that allows employees to be more engaged and productive, focusing on the work that matters most.

AI helps your employees offload time-consuming tasks by jumpstarting the creative process, analyzing trends, and summarizing email threads and key discussion points from meetings. Less time spent on more tedious tasks grants employees the freedom to focus on the work that matters most.

Organizations that made employee engagement a top priority have performed twice as well financially as businesses that deprioritized an engaged workforce (2). And AI is poised to empower employees to be more engaged through opportunities for creativity, skill building, and increased productivity.

Discover What’s Possible with AI

Imagine a workforce driven by the powerful combination of irreplaceable human ingenuity and skill with the innovative capabilities of a secure, user-friendly AI system. With the right tools and mindset, any organization can embrace the transformation to an AI-powered workforce.

 

Responsible AI Practices

With all the potential that working with AI holds, it’s critical to remember to take an approach of preparing for AI that prioritizes fairness, transparency, and accountability. Microsoft is a leader in the development and implementation of AI systems, which includes creating guidance on principles and best practices for responsible AI use—and ensuring those principles are at the foundation of Microsoft’s AI technology. Only with responsible AI implementation can your organization unlock the full potential of what’s possible with AI.

 

preparing for AI Microsoft copilot blog image

Credit: Microsoft

AI Readiness

How do you know your organization is prepared for AI?

The platform shift to AI isn’t one that can be made without clear leadership and focused investment. Implementing AI technology can be complex, especially without a well-defined plan in place. It requires a culture of productivity and collaboration, a secure foundation for endpoint management, and the willingness to embrace change in order to outpace it.

What does AI readiness look like? An organization ready to embrace AI understands its potential as a strategic asset, how it can be used to benefit the business, and the ability to guide employees and customers in responsible AI practices.

Assessing your readiness level is the first step toward transforming your organization into one that can outpace the changes and challenges of this new era of working with next-generation technologies like AI.

 

Assessment: Evaluating Your AI readiness

To help you begin the transformation to an AI-powered organization, we’ve compiled a quiz with questions aimed at evaluating readiness level.

The quiz is in five parts and assesses your organization's:

  • Relationship to change and productivity
  • Relationship to AI
  • Willingness to use AI
  • Investment and funding abilities
  • Endpoint management and security capabilities

Choose the answer that sounds most like where your organization currently stands and keep a tally of your answers as you go. At the end of the quiz, you’ll be able to estimate whether your organization is Very Ready, Almost Ready, or Needs More Guidance in preparing for AI to begin the transformation to an AI-powered workforce.

 

Part 1: Your organization’s relationship to change and productivity

Rate your organization’s openness to change and innovation.

  1. Very open: We welcome and seek out opportunities for change and innovation.
  2. Somewhat open: We approach opportunities for change and innovation with caution.
  3. Not very open: We don’t take on many opportunities for change and innovation.

How confident are you that your current technology empowers your employees to be productive?

  1. Very confident: Our technology greatly improves employee productivity
  2. Somewhat confident: Our technology somewhat improves employee productivity.
  3. Not very confident: Our technology does not support employee productivity

 

Part 2: Your organization’s relationship to AI

How fundamental is AI to the success of your business?

  1. Very important: AI will greatly improve the success of our business.
  2. Somewhat important: AI will support the success of our business, but it isn’t necessary.
  3. Not very important: AI would be beneficial in other ways but won’t affect the success of our business.

Rate your employees’ current willingness to adopt new technologies, including AI

  1. Very willing: Employees are excited to learn about and use new technologies like AI.
  2. Somewhat willing: Employees are cautiously optimistic about new technologies.
  3. Not very willing: Employees are resistant to new technologies, including AI.

 

Part 3: Your organization’s willingness to use AI

How important is it to provide secure, user-friendly AI systems to your workforce?

  1. Very important: We want our employees to be able to learn and use AI as soon as possible.
  2. Somewhat important: We’re interested in adopting user-friendly AI but want to learn more first.
  3. Not very important: User-friendly AI systems are a “nice-to-have” but not currently a priority.

How much, if at all, has your organization’s leadership bought into the business value of AI-powered tools?

  1. All in: Our leadership is ready and willing to begin transitioning to AI-powered tools.
  2. Somewhat in: Leadership understands the importance of AI but needs some convincing on the business value of adopting it.
  3. Not at all in: Our leadership doesn’t understand the importance or value of AI just yet

 

Part 4: Investment and funding

How strong is your investment in change management and training to support the transition to AI-powered processes and systems?

  1. Very strong: We could begin the transition immediately.
  2. Somewhat strong: We could begin the transition soon but have some challenges to overcome first.
  3. Not very strong: We need a lot of support and training in preparing for AI before we can begin the transition.

Does your organization have funding for deploying and implementing a secure, user-friendly AI system?

  1. Fully funded: Our organization is ready and able to invest in AI technologies.
  2. Some funding: Our organization can afford to transition, but leadership is unsure the benefit outweighs the cost.
  3. No funding: We’re working toward a place where we can invest in AI technologies, but we’re not quite there yet.

 

Part 5: Endpoint management and security capabilities

How confident are you in your organization’s current endpoint management capabilities to enable employees that are preparing for AI to help them do their best work, regardless of where they work and what device they use?

  1. Very confident: Our endpoint management capabilities allow employees to work where and how they feel they can be most successful.
  2. Somewhat confident: Our endpoint management capabilities are stable for certain experiences but could be improved.
  3. Not very confident: We need a better system to support endpoint management for employees working anywhere and from any device.

Rate your organization’s current security foundation for enabling AI-powered work from any endpoint.

  1. Very secure: Our systems are built on a robust security foundation and support our strong endpoint management capabilities.
  2. Somewhat secure: We have strong security systems but aren’t confident they can support the additional requirements of using AI-powered tools.
  3. Not very secure: We need a more secure system to protect our organization’s data and ensure our employees can confidently work from anywhere.

 

Results

 

Mostly A’s: Very Ready (GREAT NEWS)

Your organization has put the work in preparing for AI and true transformation is underway. The Microsoft 365 team is excited to help you move forward. A couple of key notes for Very Ready organizations:

  • If you already have Microsoft 365, your organization has a head start, as it’s required to implement Copilot.
  • If you haven't deployed Microsoft 365 yet, we can help make that happen so your organization is set up with a Zero Trust foundation and strong endpoint management capabilities.

Having that baseline productivity in place will enable your employees to start exploring the benefits of Copilot as soon as possible. You can find a link to get started at the end of this blog.

 

Mostly B’s: Almost Ready (GOOD NEWS)

Your organization is nearly there. Like Very Ready organizations, your Almost Ready business should consider deploying Microsoft 365, if you haven’t already. Help your employees learn their way around Microsoft 365 now so that it's easier for them to adopt the AI integrations down the road.

A couple of notes for Almost Ready organizations:

  • As you continue preparing for AI, there is a wealth of guidance online to help you familiarize your teams with Microsoft AI capabilities before deploying the tools.
  • Microsoft 365 representatives are available to help you understand what steps specific to your organization will take you from Almost Ready to Very Ready

 

Mostly C’s: Need More Guidance (IT'S OKAY)

It sounds like your organization could benefit from personalized guidance on implementing AI tools. For more information on the requirements and benefits of a secure, user-friendly AI system, Microsoft can help!

A couple of notes to get organizations that Need More Guidance started:

  • Speak to a Microsoft 365 representative to learn more about the benefits of adopting Microsoft 365 so your organization can build a foundation that will get you Very Ready for AI transformation.
  • Visit the Microsoft AI homepage for a number of resources on responsible AI principles, specific AI capabilities, and guidance on how to build an AI ready organization.

 

Next steps

Unlock the potential of AI with Microsoft 365 and Copilot

An organization that is preparing for AI and ready to unlock all that's possible, has a strong foundation in security, streamlined endpoint management, and an openness to innovation that improves productivity. With Microsoft 365, your organization can achieve those checkpoints with one complete solution.

With Microsoft 365, your organization's technology landscape will be grounded in Zero Trust, ensuring a secure foundation for all of your endpoints, no matter where access is coming from. A Zero Trust security foundation in turn makes endpoint management safer and less complex, so you can efficiently grant employees access to all the tools they need to be more productive than ever.

Microsoft offers decades in future forward technology expertise, and that experience is built into the features that make Microsoft 365 so powerful. Now, with Copilot, your organization can extend the capabilities of Microsoft 365 even further.

Microsoft 365 delivers a secure, productive working experience. With Copilot, it becomes an intuitive, next-generation productivity partner that works alongside your employees, empowering them to collaborate and work more efficiently to become more productive contributors to business outcomes.

Copilot can empower your team to tap into the rich functionality available throughout Microsoft 365, making employees better at what they’re already good at and mastering what they’ve yet to learn. It integrates seamlessly with the apps your teams already use and is designed to unlock their untapped potential.

Ultimately, Copilot elevates the powerful capabilities of Microsoft 365 to enhance your workforce’s productivity, creativity, and skills—benefits your organization can experience when you make the transformation to AI.

 

What can Microsoft 365 with Copilot do for your organization?

  • Secure any endpoint with robust protocols grounded in Zero Trust
  • Automate time-consuming, repetitive tasks so employees can focus on more meaningful work
  • Reduce your organization’s software footprint
  • Lower costs of deployment and implementation
  • Improve employee productivity and engagement
  • Drive higher financial performance and positive business outcomes

 

Ready to see what Microsoft 365 Copilot can do for your organization? Learn more.

 

 

Sources: 1 “Will AI Fix Work?” Work Trend Index, May 9, 2023. Microsoft. https://www.microsoft.com/en-us/worklab/ work-trend-index/will-ai-fix-work. 2 “The New Performance Equation in the Age of AI.” Work Trend Index, April 20, 2023. Microsoft. https://www. microsoft.com/en-us/worklab/work-trend-index/the-new-performance-equation-in-the-age-of-ai. 3 “A Whole New Way of Working.” Work Trend Index. Microsoft. https://www.microsoft.com/en-us/worklab/ai[1]a-whole-new-way-of-working.

©2023 Microsoft Corporation. All rights reserved. This document is provided “as-is.” Information and views expressed in this document, including URL and other Internet website references, may change without notice.

Copilot for PowerPoint: Interactive Lessons for the Modern Classroom

Every year, Microsoft welcomes some of the world’s most innovative educators and students at its annual E2 Summit to share best practices on using technology to enhance student learning. This year, a highlight was the transformative power of Microsoft Copilot for PowerPoint in creating interactive and engaging lessons.

 

Empowering Educators and Students with Copilot

Copilot in PowerPoint transforms the learning experience by enabling educators and students to create interactive lessons that go beyond traditional slideshows. With Copilot, users can embed quizzes, polls, and real-time feedback mechanisms, turning presentations into dynamic and captivating lessons. This hands-on approach empowers both teachers and students to take control of their learning and foster a deeper understanding of the subject matter.

 

Interactive and Engaging Presentations

Copilot adds a new dimension to PowerPoint presentations by allowing the inclusion of interactive elements. These features actively involve students in the learning process, making the material more engaging and easier to understand. By embedding multimedia content and interactive features, presentations become more lively and help maintain students' attention and interest.

 

Collaborative Learning Environment

Copilot in PowerPoint also facilitates a collaborative learning environment. Students and teachers can work together to create presentations, sharing ideas and resources seamlessly. This collaborative process enhances the learning experience and teaches valuable skills in teamwork and communication. The ability to create interactive lessons promotes a sense of ownership and pride in the work.

 

Impact on Student Learning

The impact of using Copilot in PowerPoint is profound. Interactive lessons created with Copilot lead to an increase in students' desire to learn and participate. The engaging nature of these presentations helps students retain information better and makes learning fun and exciting. This approach has proven successful in boosting enthusiasm and participation among students.

 

Microsoft Copilot for PowerPoint is transforming educational experiences by turning traditional presentations into interactive and engaging lessons. By empowering educators and students to create dynamic content, fostering collaboration, and enhancing the overall learning environment, Copilot is helping inspire the next generation of learners. Embrace the future of education with Copilot for PowerPoint and unlock endless possibilities for your students.

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