Starting today, you can visualize data using Microsoft Visio diagrams from within Microsoft Power BI dashboards and reports. Microsoft solutions work better together—and now, Visio and Power BI work better together than ever before thanks to the new Visio visualization. Any Visio user can sign up for the preview to start using this capability right away.
Both Visio and Power BI are highly visual and naturally complementary. With Visio, you can create illustrative diagrams, such as interconnected workflows and real-world layouts, to pursue operational intelligence. On the other hand, Power BI helps you build intuitive dashboards from various visualizations, like charts and maps, to understand complex datasets, measure KPIs and track goals—all to achieve business intelligence. Using Visio and Power BI together, you can illustrate and compare data as both diagrams and traditional Power BI visualizations in one place, driving operational and business intelligence to understand the overall picture.
With this new feature, you can import a Visio diagram from SharePoint or OneDrive for Business into Power BI. The underlying Power BI data is then automatically and intelligently linked to the diagram based on its shape properties, eliminating the need to do this manually. In just a few clicks, and without help from IT, Visio diagrams become yet another interactive Power BI visualization that can help you make informed decisions faster.
Get more out of your data using Visio and Power BI together
Consider this fictitious example: Contoso is a large retailer working to improve its inventory management. Using Power BI, the current inventory per store can be represented in a series of visualizations, including a treemap that shows stock by item (left-side chart in the image below).
The visualizations are perfect for an all-up view of inventory at this store. But what if Contoso needs more nuanced details, like sales and inventory data for specific clothing racks? What if it needs to understand where each rack is located in the store and how they are positioned relative to one another? Using a Visio diagram of the store’s layout, Contoso can overlay the data in Power BI on Visio’s clothing rack drawings. The resulting Power BI dashboard provides an accurate, up-to-date representation of overall store inventory while also giving it the ability to drill into specific items.
In the animated image above, the treemap was replaced with individual item racks, color-coded and labeled based on inventory levels from Power BI data. When Tea Dresses is clicked in the Visio diagram, you quickly see that sales are very strong, which helps explain why inventory is low. Similarly, when Suit Coats is clicked in the Power BI bar chart, you see the item is well below its sales target and inventory is still high. You also can see that the suit coat rack is located in a back corner of the store, making it less accessible to customers. Based on this information, the Contoso team might decide to use more rack space for tea dresses and less for suit coats, or reposition the racks for greater accessibility.
Visio visualizations in Power BI offer detailed insights for nearly any diagram type, including:
Flow charts for identifying interdependencies.
Fishbone diagrams for root-cause analysis.
Organizational charts for assessing the impact of hierarchies on process decisions and people management.
Visio flowchart illustrating a sample home loan approval process for a bank. Using the Power BI charts, the bank sees that actual ticket response times for performing property risk assessments are higher than expected. In the Visio diagram, that process step is highlighted in red and, because it’s so early in the process, could affect other steps in the future if the ticket processing issue isn’t resolved soon.
Fishbone chart showing that poor working conditions—specifically excessive noise and temperature, which are highlighted in red in the Visio diagram—are the root cause of diminished product quality. The diagram relies on the employee ratings of operational categories depicted in the Power BI charts on the right.
Dashboard showing how certain people and departments, illustrated by the Visio hierarchy diagram in the upper left, affect different organizational processes. In this case, the marketing and sales department is over budget on tele sales and tele call efforts, all of which are highlighted in red.
Visio and Power BI are inherently visual tools—each helps you to dissect data in new, meaningful ways. Together, they can uncover even more insights.
Quorum powers the oil and gas industry with cutting-edge software solutions built on a Microsoft-centric framework. Their software platform is used across every step of the energy cycle from well to burner. Quorum is leveraging their partnership with Microsoft to drive a new paradigm in the industry. With the full suite of Microsoft products including Azure, Surface Hubs, and Skype for Business, the company is able to stay at the forefront of innovation and deliver a seamless experience for all users.
Quorum has a history of innovation. For 20 years the company has been automating workflows and business processes for the oil and gas, renewable energy, and natural resources industries. Their software platform, built on a Microsoft-centric framework, has enabled them to successfully complete 1,500 deployments and projects for hundreds of customers.
Today, that software platform— designed to deliver both optimal efficiencies and maximized profits—boasts tens of thousands of users. Their solutions are used by all of the major energy companies across every step of the process, from well to burner.
“We’re about five to seven years ahead in terms of innovation and cloud enablement.” says Olivier Thierry, Quorum’s Chief Marketing Officer. With 17 of the top 20 E&P companies and 85% market share in midstream, the company is successfully transitioning current customers to its mobile-first myQuorum platform; migrating them to the cloud with cloud-enabled premium service offerings.
A Long-term Partnership
Quorum and Microsoft have a long history of working together. With the full suite of Microsoft products, Quorum stays at the forefront of product innovation to stay on top of their own digital transformation. Delivering insights through data, replacing a huge paper trail for greater efficiency, and providing a consumer-like experience appeals to a new generation of professionals and enables the company to deliver more innovation to its customers.
Watch the video and learn how Quorum uses the Microsoft technology stack to drive new user experiences.
The Hub of innovation and productivity
Now that they have enabled their customers to become more productive and mobile, Quorum wanted to help their own employees realize the same benefits. The ability to harness the power of technology to bring together geographically dispersed teams, share and collaborate on projects and documents, and stay up-to-speed on technology updates led them to Microsoft’s Surface hub. Because it’s so intuitive, user adoption is high and has had a profound impact on the team. Another plus? Quorum realizes significant savings with the Surface Hub versus traditional videoconferencing and content sharing solutions.
See how Quorum users interact and leverage Surface Hubs to deliver efficiency and collaboration.
New Opportunities Through Cutting-edge Technology
There’s little question that the oil and gas industry is changing. Long time employees are retiring, the cultural mindset and reliance on fossil fuels has evolved, and the economics of hydrocarbons are shifting. Taking advantage of the entire Microsoft technology stack—such as Microsoft Azure, SQL Server, Windows 10, Office 365, Surface devices, and Cortana Intelligence—their software is helping oil and gas companies navigate these changes more efficiently and effectively. Being ahead of the curve has Quorum prepared for when the IoT wave hits oil and gas.
With the help of Microsoft technologies, Quorum customers are reimagining the possibilities in the oil and gas industry and discovering previously unconsidered efficiencies. “There is so much we can do together to drive digital transformation to the oil and gas sector,” Theirry says of Quorum’s partnership with Microsoft. “And we are starting to lead that digital transformation.”
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For more information, call us at 800-208-3617
[vc_row][vc_column][vc_column_text]As written by Ryan Fuller on blogs.office.com
Microsoft Workplace Analytics—a powerful new organizational analytics solution—is now generally available as an add-on to any Office 365 enterprise plan.
According to a recent Forrester report, increasing employee productivity is the number one priority for C-level executives in the next year, with 96 percent of respondents citing it as a critical or high imperative. Workplace Analytics provides unprecedented behavioral insights that can be used to improve productivity, workforce effectiveness and employee engagement.
New insights from Office 365
Workplace Analytics taps into Office 365 email and calendar metadata, including to/from data, subject lines and timestamps, to shine a light on how the organization collaborates and spends time. It turns this digital exhaust—the data that comes naturally from our everyday work—into a set of behavioral metrics that can be used to understand what’s going on in an organization.[/vc_column_text][grve_single_image image="17404"][vc_column_text]Microsoft has enabled Workplace Analytics with built-in privacy and compliance capabilities. Customers own their Office 365 data and decide how to apply insights generated by Workplace Analytics to solve tough business challenges. Workplace Analytics only leverages metadata that is aggregated and de-identified.
Workplace Analytics was designed with the flexibility to address a broad range of strategic and organizational culture-based initiatives. Let’s take a look at a few ways customers are using Workplace Analytics:
Sales productivity
A sales organization in a Fortune 500 company used Workplace Analytics to identify the collaborative patterns of top performers and then scaled those behaviors to the broader sales organization—resulting in a significant increase in sales. Some of these insights were expected, like the amount of time spent with customers. But others were new, like the size of the person’s internal network, which may be an indicator of the salesperson’s ability to get answers and solve customer questions.
Freddie Mac used Workplace Analytics to drive a cultural change with managers. In looking at how time-usage metrics are related to engagement and retention, they found that the behaviors of managers were pivotal in determining employee engagement and retention. Behaviors, such as 1:1 manager time, level of leadership exposure given to employees and the degree to which work can be distributed evenly across an organization, are measurable through Workplace Analytics.
Space planning
The collaboration insights from Workplace Analytics were used by an organization to partner with its commercial real estate company, CBRE, to do space planning. They analyzed the metadata attached to employee calendar items to calculate the travel time associated with meetings. They found that as a result of the relocation, each employee reduced their travel time to meetings by 46 percent—resulting in a combined total of 100 hours saved per week across all 1,200 employees involved in the move.
Customized queries
Every organization has unique business questions, which is why we’ve included the ability to create custom queries directly within Workplace Analytics. Data analysts can choose from a unique set of collaboration metrics to explore activities and trends within the business, including time spent in email, time in meetings, after-hours time and network size. Analysts can also create custom queries and filter to aggregated population subsets including regions, roles and functions.
“Workplace Analytics is becoming an essential part of our toolkit,” said Tom Springer, partner at Bain. “It shows us where and how our clients are deploying their scarcest resources: the time, talent and energy of their people. Workplace Analytics consistently yields unique insights into resource allocation, collaboration behaviors and organizational networks. We integrate these insights with broader perspectives on strategy, operating model and results delivery to help our clients organize for maximum productivity.”
Building a digital, data-driven enterprise
At Microsoft, Workplace Analytics has yielded significant insights. “We believe building a true digital, data-driven enterprise requires organizations to empower and connect their people across everything—people, processes, data and systems,” said Kathleen Hogan, chief people officer at Microsoft. “Our HR Business Insights group is using Workplace Analytics across a variety of initiatives—from understanding the behaviors driving increased employee engagement, to identifying the qualities of top-performing managers who are leading Microsoft’s cultural transformation from within. We believe people analytics is a competitive necessity for any HR team.”[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_row_inner css=".vc_custom_1534362068036{padding-top: 20px !important;padding-right: 20px !important;padding-bottom: 20px !important;padding-left: 20px !important;}"][vc_column_inner][vc_column_text]
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Social networks for business help enterprises collaborate securely across departments, offices and countries. Many available tools give employees a sense of online community and help forge connections between different parts of the business and your customers.
However, some business leaders struggle to understand the benefits of the “social business”. Furthermore, organizations that have made the leap often find that after embracing the technology initially, employees’ enthusiasm soon dies down and only a handful of workers continue to use the technology.
So, how can businesses develop a long-term social business strategy? We spoke to a number of experts to find out.
ROLE-BASED, GOAL-BASED
“Social tools have evolved well beyond Facebook and Twitter, this much we have to accept as a given,” said Adrian Bridgwater, an enterprise IT blogger for a number of B2B sites, including Forbes. ”We now have an opportunity to use socially-driven collaboration tools in new ways to change the way we work. Role-based, goal-based, cloud-based collaboration can now be engineered into the computing fabric that firms now centre their Line of Business architectures around.“
David Terrar,
David Terrar, founder of digital transformation and social business consultancy Agile Elephant, underlined the point, saying that enterprises that don’t embrace these technologies risked become irrelevant.
“I don't care what business you are in, your business model is under threat from a smarter, nimbler competitor with a new idea or a better use of technology. If you don't want to end up like a Kodak, a Blockbuster or your local taxi firm you need to be harnessing the collective know-how and the potential returns from the great ideas of all of your people.”
CUSTOMER SERVICE
According to Computerworld’s 2015 Forecast Study, social networking, alongside predictive analytics, will be one of the most disruptive business technologies over the next three to five years, more so than the Internet of Things and mobile payments. For many organizations, that disruption is already underway.
For those businesses that are already reaping the rewards of a social enterprise strategy, it’s not simply about providing employees with the means to interact with each other more effectively. Christian McMahon, CIO at business consultancy three25, said that in future many interactions with customers could be improved by the use of social tools.
“Harnessing social collaboration through your socially enabled cloud infrastructure is a great way to engage with and get rapid response from/to both your internal and external customer base,” said McMahon.
“Social media will soon become the main interaction point for customer service and external communication in less regulated industries, away from just being pointed at traditionally bloated websites with pages of static content and FAQs to wade through. In this more interactive and collaborative mobile world, customers now deserve more dynamic and engaging interaction beyond the traditional call centre approach,” he added.
René Büst, Senior Analyst and Cloud Practice Lead at Crisp Research, said that a cloud infrastructure with social capabilities has the potential to help improve the customer engagement by letting the customer become an integral part of the entire customer life-cycle process. “The customer is empowered to follow his request in real-time and be integrated into the process in real-time, giving him more power, influence and overview. This kind of closer, real-time, collaboration helps to accelerate the overall process to solve issues and challenges faster by working like a team together with the customer,” said Büst.
Furthermore, by becoming an enterprise that relies on social collaboration, you have the opportunity to reduce reliance on other things, like storage and even paper.
“Gone are the days when large attachments need to be sent to hundreds and thousands of employees and consume vast amounts of storage for each individual copy: single points of cloud-based storage enable short messages linking to one copy only… the risk of out-of-date manuals, procedures and processes can be mitigated by similar mechanisms,” said Daniel Steeves, a business consultant at Beyond Solutions. ”Costs in printing and posting paper contracts and agreements can also be reduced or eliminated – as well as the time lags required – by combining file sharing and e-signature capabilities.”
“With the right collaboration and sharing service, a lot of your storage and data management problems go away,” agreed Dale Vile, Research Director at IT analyst firm Freeform Dynamics. “You know where your data is, you know it is safe and secure, you don’t have to worry about long-term retention, and everything is easily accessible, subject to security policy of course. How much can you say those things in relation to all that data sitting in file shares, on personal hard disks, mobile devices, and so on.”
RIP EMAIL
So, what are the major hurdles faced by organisations striving to become a “social enterprise”? Vile said one of the challenges is weaning users off unofficial and “often insecure” communication tools, and ensuring “that the service you choose delivers the same the level of convenience.”
But even with the perfect collaboration tools in place, encouraging users to change the habit of a lifetime will be a battle, said Alan Mather, former chief executive of the e-delivery team at the UK Government’s Cabinet Office and now Director at Ardea Enterprises Limited.
“How do you get people off email and into collaboration when email is so often the default way to communicate, exchange files, debate the contents of a document, send a version of a document for review and so on. That latter point is nothing about technology and all about how you make the collaboration space the heart of the where the company does its business - it means the CEO must be active and everyone down from him or her must be as active. It means that if you want the latest version of a document or you want an opinion on a policy or a strategy point, you can only go to that social space to get what you need.”
CULTURE OF SHARING
Forcing employees to use social tools is one way to ensure new technologies are embraced, but ultimately the challenge will be in changing the culture of the organisation.
“The way you do that is with a culture of sharing, working out loud and collaborating across the organisation, underpinned by the accessibility and connectivity of a cloud infrastructure combined with the sort of open, lightweight communication that good social tools or the right enterprise social network can bring,” said Terrar. “You need cloud, social and mobile technology to make that happen effectively, but it only works if you get the culture and leadership right too.”
CIOs and other IT decision makers face plenty of challenges in their pursuit of social enterprise collaboration. Business must understand what they’re trying to achieve before they set off on the journey, and be committed to making cultural changes to the way they work. But the message is clear – collaboration tools are likely to take over your enterprise whether you like it or not, and it’s better to be the leader rather than the follower.
“If you are not presently positioned as a socially aware organisation that offers social collaboration, your customers may force your hand and insist you rapidly change your approach,” said McMahon. “The proliferation of modern devices, always-on mobility and the way your data is consumed proves social collaboration isn’t the ideal, it’s the new norm and you had better be ready.”
Managed Solution is in the top 1% of Microsoft Cloud Service Providers worldwide, and a premier partner aligned with Microsoft’s mission to empower every person and every organization on the planet to achieve more.
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During last month’s SharePoint Virtual Summit, we unveiled SharePoint communication sites—beautiful, dynamic sites that let you reach a broad internal audience, and that look great on the web, in the SharePoint mobile app, on PC and on Mac. Today, we’re excited to announce that communication sites are now rolling out to Office 365 First Release customers, followed by full worldwide rollout to Office 365 customers in the coming months.
Create a beautiful communication site in seconds
Communication sites are perfect for internal cross-company campaigns, weekly and monthly reports or status updates, product launches, events and more. To help you jumpstart getting your message out fast, communication sites provide configurable templates for the sites and pages within. When you click Create site from the SharePoint home in Office 365, you have a choice of three initial site designs:
Topic—Select the Topic design when you have a lot of information to share, such as news, events and other content.
Showcase—Use the Showcase design to feature a product, team or event using photos or images.
Blank—Start with a blank site and make your design come to life quickly and easily.
Communication site designs (from left to right): Topic, Showcase and Blank.
And it is easy to tell your story. Once your new site is created, simply drag-and-drop to reorganize web parts on the page to bring your use cases and scenarios to life. News and pages allow for multi-column layouts to represent your message in a meaningful, intuitive fashion.
Share your plans and updates in engaging, interactive ways
Communication sites allow people to create and share recurring updates beyond email. When you create a page on a communication site, you can embed documents and video, and dynamically pull in real-time data from across Office 365, including documents from SharePoint, Power BI reports, Microsoft Stream videos and Yammer discussions. The resulting page is a rich and dynamic communication. And the page persists on the site, so people can refer to it easily, even as the membership of your team changes, so new members can more easily get up to speed.
The new capabilities for the rich section layouts and new web parts can be utilized on SharePoint team sites as well.
Consume, create and connect from your mobile device via the SharePoint apps
It’s easy to access, engage with and create content for communication sites from any device. The full site, pages, news, navigation, search and more are natively viewable, functional and engaging. Read a page, create a news article, engage in a Yammer conversation—all in the context of the site—from within the SharePoint mobile app experience.
Communication sites help further refine and enhance your message
Beyond what we shared during the SharePoint Virtual Summit, communication sites have additional capabilities to further refine and enhance your message.
Make your home page and sub-pages look great
Full-width layouts—The Hero and Image web parts can be placed in a section layout that spans the page from left to right, giving you ways to emphasize your most essential information.
Enhanced title region with custom header image—Visually represent your home page, news and subpages with a compelling header graphic and title. You control what portion of the image is the most important, so it looks great, and as intended, across web and mobile experiences.
Continue the discussion in context to ensure reach, retention and engagement
Comments on pages—Each news article and page can have its own set of comments. It is possible to use the Yammer web part for broad discussion scenarios as well as targeted responses to engage your viewers on the sole message and content on the page—all keeping within the context of the page.
Share news via email—When you share news via email from a communication site, it’s not just a blue link; it’s a visual, informative preview that adds context to both the email and the news article itself. Within the email, the recipient(s) will see a thumbnail, title, description and an optional message from the sender.
Dynamically pull in and display data, documents and information via web part improvements
Power BI and Microsoft Stream—Bring in interactive reports using the Power BI web part, and embed single videos or full channels from Microsoft Stream—the single destination within Office 365 for your cross-company video management. Both Power BI and Microsoft Stream are now generally available.
GIF support—When you add an Image web part into a news article or page, you can now include animated GIFs in your layout.
New “See all” pages—When there is more content than can be shown within the first view the Highlighted content and Site activity web parts, you can click See all to go to a full-page experience to see all the content and activity.
Updated News web part—Showcase your news using multiple layouts to highlight what’s important with greater flexibility. You can use the default Top story layout, view news as a list or side-by-side.
Join us for one or more of our events in the coming days and weeks to share and explore the value of communication sites.
SharePoint communication sites AMA—On Wednesday, June 28, 2017 from 9–10 a.m. PDT, bring your questions and feedback to the SharePoint communication sites AMA within this dedicated SharePoint community space of the Microsoft Tech Community for SharePoint. We’re inviting our deepest business and technical subject matter experts for an active, informative hour—driven by YOU!
Jeff Teper takes over @SharePoint—On Tuesday, July 10, 2017 from 9:30–10:30 a.m. PDT, Jeff Teper, corporate vice president for SharePoint, OneDrive and Office, will take over the @SharePoint Twitter handle. He’ll tackle your questions and feedback both with written responses and video snippets as only he can—no tweet left behind!
LIVE customer + MVPs panel webinar—On Wednesday, July 13, 2017 at 8 a.m. PDT, join in to hear how one of our customers, Shire, successfully planned and implemented their new digital workspace—inclusive of communication sites. You will hear both from Shire employees and Office 365 MVPs. Register today.
On-demand webcast—On Wednesday, July 19, 2017, Farren Roper and I present the “SharePoint: Inform and engage your employees” business webcast. Be the first to be notified when it’s available: sign up today. And in advance, read the new, related eBook, “4 secrets to a connected workplace.”
Throughout the lifecycle of your projects, launches and internal campaigns, let the SharePoint intranet help you move seamlessly from concept to final product. The powerful, dynamic SharePoint user experiences let you clearly communicate your message throughout your company.
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Active Directory Isn't Enough
Identity and Access Management goes way beyond just Active Directory these days. Do you have the tools in place to empower the "always on" worker, the co-mingling of company and personal business, compliancy, access and data loss? It's time to think about your overall Identity & Access Management Strategy and we can help.
Microsoft's Identity & Access Management Stack
Let’s talk Microsoft’s stack of tools including ADFS, SSO, Advanced Threat Protection, Multi Factor Authentication, etc. all part of Microsoft Identity Management Strategy. Whether it’s on premise or hybrid cloud we can create and manage identities to create secure environments that are also compliant.
ADFS
Active Directory Federation Services - AD FS is a standards-based service that allows the secure sharing of identity information between trusted business partners (known as a federation) across an extranet. When a user needs to access a Web application from one of its federation partners, the user's own organization is responsible for authenticating the user and providing identity information in the form of "claims" to the partner that hosts the Web application. The hosting partner uses its trust policy to map the incoming claims to claims that are understood by its Web application, which uses the claims to make authorization decisions.
SSO
Single Sign-On
Windows Intune
Microsoft Intune provides mobile device management, mobile application management, and PC management capabilities from the cloud. Using Intune, organizations can provide their employees with access to corporate applications, data, and resources from virtually anywhere on almost any device, while helping to keep corporate information secure.
Learn more about professional services provided by Managed Solution
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To Learn More about Professional Services, contact us at 800-208-3617
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Introducing SharePoint content services
By Chris McNulty as written on
Our pivot to content services began at Ignite 2016 in Atlanta, where we presented a breakout session on SharePoint ECM. You can watch the entire session below:
Shaping and controlling content from creation to final disposition means many different things. We think it’s important to define our terms. Enterprise content management needs to adopt a holistic approach to managing the entire lifecycle of document creation, sharing, consumption, reuse, knowledge and records management, archiving and disposal.
That’s why we believe it’s time to reflect the changes in how content is created, shared, sustained and reused. Content services reflect a more focused suite of empowered capabilities than traditional ECM, and represent the next wave in ECM.
Content services is people-centric, allowing for personal management (copy, move, hashtag) and organizational management (knowledge management, record retention, information lifecycle management). Policy and security protects content at all phases of its life. It’s a core tenet that content should supply business value throughout, instead of after-the-fact management of dormant assets.
What happens when all that content comes into SharePoint? A common, incorrect impression of SharePoint has been that it’s a great tool to manage team content, but you need an “old-fashioned ECM system for scalability” or “true records management.” Neither of those are true today, with SharePoint having incredible scalability of up to 30-trillion documents and up to 12.5 EB in a single SharePoint Online tenant. OneDrive and SharePoint also inherit our Office 365 capabilities to create record and retention policy tags that can be applied to any content (interactively or by matching a known set of content fingerprints).
Principles of content services—create, coordinate, protect and harvest
Content services is as much about document creation as consumption. In many cases, content has become less about static images and reports, and more about dynamic documents that are created and edited many times in their lifespans. This trend is something we call content velocity, where the content picks up velocity as it is created, edited and reused, becoming more valuable, instead of becoming a dormant archive of little value, as was traditionally the case. We view this as an evergreen cycle of authoring, collaboration, control and reuse.
Create
Content velocity means documents need to be “born” managed. Newer SharePoint and OneDrive capabilities are designed to support this:
Creating a document using Office Lens to share to OneDrive for Business and SharePoint.
Using the Copy/Move functions to publish that document to a SharePoint team site and its group members.
Using SharePoint Content Types to assure that new documents are “born” with templates, rich metadata and retention policies.
OneDrive for Business is the best place to store and manage your documents, giving you the “My Documents” concept on any device. As you share and collaborate with others, content evolves and picks up velocity. When final, you can easily bring it to SharePoint for publishing and permanent storage.
Coordinate
Content in SharePoint is maintained in modern document libraries, making it easy to structure graphically rich, dynamic views of content and metadata. SharePoint’s managed metadata service provides a centralized way to tag and classify information. Tagging and customizing the view can all be accomplished from the library home screen, eliminating multiple clicks to open a property editing screen.
Documents in libraries can be easily shared to Office 365 Groups, and reused in other collaborative apps like Microsoft Teams. In addition, Microsoft Flow can be used to automate common actions, like collecting attachments from email or distributing documents for team review.
Protect
SharePoint already builds on a long tradition of capabilities supporting information lifecycle governance, records management and eDiscovery. Newer capabilities, developed as part of our ongoing engagement with the entire Office 365 suite, include:
Information Rights Management—Files can be encrypted using Azure Information Protection/Rights Management Service and can still be used at supported endpoints, including browsers, rich clients and mobile Office clients.
Office 365 document retention tags—This new capability offered across Exchange, Skype, OneDrive and SharePoint allows an administrator to centrally define a policy tag in the Security & Compliance Center to enforce document retention and deletion policies. Tags can be set through code, default settings or user actions, and can be auto-applied based on sensitive information types or keywords.
Data loss prevention (DLP)—The Security & Compliance Center provides a central point to define policies for 81 predefined information types, such as EU Financial data, and/or create other custom information types. When these types are detected, users can be advised about the policy, or even automatically blocked from sharing or distributing sensitive information based on the dynamic policy definition.
Auditing—When combined with unified auditing in hybrid deployments of SharePoint 2016, Office 365 can provide integrated logging of user and administrative actions on content for both on-premises and cloud-based SharePoint and OneDrive locations.
Content shouldn’t be saved and stored and managed just to fill up storage space. Traditional ECM often concludes with document disposal or retention. We believe that modern content services are cyclical. Content exists to support a future business purpose, such as providing information on a related decision, explaining a historic context or seeding the next cycle of content creation.
Summary
We recognize that effective adoption of SharePoint content services takes some time. At Ignite, we also presented a section on best practices for traditional ECM and modern content services. Please see today’s blog post on the Microsoft Tech Community for more details.
We appreciate the consideration given to our tools by analysts—like Forrester—and are honored that many enterprises are choosing SharePoint as the foundation for content services and digital workplace transformation. We’re already at work planning our next generation of SharePoint content services solutions, and can’t wait to share more with you later this year at our SharePoint Virtual Summit in May 2017 and at Ignite 2017.
SharePoint has long been a strategic platform for collecting and servicing all sorts of content across the enterprise. As part of our ongoing reinvention of SharePoint started in 2016, we’ve begun rolling out enhancements to optimize use and management of content throughout the entire information lifecycle.
We’ll have many more exciting innovations throughout 2017.
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Microsoft Gets the Pentagon’s Highest Cloud Security Rating for Unclassified Data
By Phil Goldstein as written on fedtechmagazine.com
Last month, the Defense Department gave Microsoft’s Azure Government cloud platform its highest certification in terms of security for unclassified data.
In a company blog post, Tom Keane, general manager for Microsoft Azure, noted that Azure Government is “the first commercial cloud service to be awarded an Information Impact Level 5 DoD Provisional Authorization by the Defense Information Systems Agency (DISA).”
Such an authorization allows all DOD customers to use Azure Government for the most sensitive controlled unclassified information (CUI), including CUI of National Security Systems. FCW reports that Microsoft already held FedRAMP High, FedRAMP Moderate and FedRAMP Accelerated approvals under the General Services Administration's Federal Risk and Authorization Management Program.
“This achievement is the result of the collective efforts of Microsoft, DISA and its mission partners to work through requirements pertaining to the adoption of cloud computing for infrastructure, platform and productivity across the DOD enterprise,” Keane noted.
ACHIEVING A HIGH LEVEL OF CLOUD SECURITY
According to a March 2016 DISA guide on cloud computing security guidelines, “CUI is information the federal government creates or possesses that a law, regulation, or governmentwide policy requires, or specifically permits, an agency to handle by means of safeguarding or dissemination controls.”
CUI can encompass numerous kinds of information, including unclassified information concerning items, commodities, technology, software, or other information whose export could reasonably be expected to adversely affect U.S. national security and nonproliferation objectives.
This includes dual-use items; items identified in Export Administration Regulations, International Traffic in Arms Regulations and the munitions list; license applications; and sensitive nuclear technology information.
CUI can also include Personally Identifiable Information, Protected Health Information; and other data requiring explicit CUI designation (i.e., For Official Use Only, Official Use Only, Law Enforcement Sensitive, Critical Infrastructure Information, and Sensitive Security Information).
Level 4 authorization accommodates CUI or other mission critical data, according to DISA. Level 5 accommodates CUI that requires a higher level of protection than that afforded by Level 4 as deemed necessary by the information owner, public law or other government regulations. Level 5 also supports unclassified National Security Systems (NSSs) due to the inclusion of NSS specific requirements in the FedRAMP +Control and Control Enhancements.
IMPLICATIONS OF THE CLOUD SECURITY AUTHORIZATION
Microsoft has had to set up separate cloud infrastructure to achieve the certification. Keane noted that Information Impact Level 5 “requires processing in dedicated infrastructure that ensures physical separation of DOD customers from non-DoD customers.”
Keane added that DOD authorizing officials can use the Azure Government authorization “as a baseline for input into their authorization decisions on behalf of mission owner systems using the Azure Government cloud DOD Region.”
According to FCW, “the company said it has built multiple data centers to provide DOD with exclusive services for Azure and Office 365 U.S. Government Defense services.”
Over the past few months, Microsoft ran a preview program with more than 50 customers across the Pentagon, including all branches of the military, unified combatant commands and defense agencies.
“We are thrilled to announce the general availability of the DOD Region to all validated DoD customers,” Keane said. “Key services covering compute, storage, networking and database are available today with full service level agreements and dedicated Azure Government support.”
Katell Thielemann, research director for the public sector and U.S. federal government at Gartner, told MeriTalk that the approval is significant for both industry and the government “in that it sends a strong signal that companies like Microsoft are taking both security and Federal-specific requirements very seriously.”
“The FedRAMP and DISA review processes are stringent, lengthy, and costly. Federal agencies, and the DoD specifically, are looking for ways to leverage all the benefits of the cloud, but their mission environments demand high levels of data protection and security,” Thielemann said.
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Microsoft Gets the Pentagon’s Highest Cloud Security Rating for Unclassified Data
