Planning a secure future for your company
As written on blogs.office.com
When it comes to technology in the workplace, most every convenience is balanced against a potential threat. Email and the cloud—for as much as they’ve revolutionized the way we do business—have enabled new methods of theft and fraud and necessitated new regulations. That means planning a secure future for your company is no easy task. Thankfully, you don’t have to set out on the road to protection without a map. Keeping a few key considerations in mind can help guide your way and keep your business safe from harm.
The amount of data in the world is expected to rise to 44 zettabytes by 2020. How much is a zettabyte? 44 trillion gigabytes.
That’s a lot of data.
And while storing it all presents an enormous challenge, retrieving it can make for an even bigger one. Without the right technology in place, finding a particular bit of information could take a comically long time. Of course, when you’re asked to dig up an email as part of a legal case, no judge will find it funny when you confess that you “can’t find it.” Per current regulations, all businesses are required to keep easily retrievable electronic records of all business data.
To stay compliant and avoid legal trouble, make sure you can properly store, retrieve and monitor your data. Choose a solution with top-level archiving, auditing and eDiscovery capabilities.
Storing information in the cloud is a convenient way to reduce costs; however, hosting business or consumer data still poses risks. When determining which cloud strategy, you might take, ask yourself these questions:
Does my cloud provider offer information about its privacy and security practices in one central location?
If yes, does this information address: 1) where my data is stored; 2) who can access my data; 3) under what circumstances may my data be accessed; and 4) which subcontractors, if any, process my data?
Does my provider use customer content for purposes beyond optimizing my service platform?
Does my provider apply robust protections to data transfers in the cloud?