Visio is coming to the web and iOS
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Visio has been a trusted tool in diagramming for more than a decade. And we know its visual communication in the form of diagrams will become more powerful when anyone in the company can consume—regardless of their location or device. So, today we’re excited to announce Visio Viewer for iPad and Visio Online Preview, enabling users to share or access diagrams from nearly anywhere, gain operational insights and explore real-world diagrams easily.
Back to the basics—ubiquitous sharing and access with Visio Online and iPad app
As one of the most widely adopted process mapping tools, Visio helps thousands of organizations blueprint the business processes that drive their desired transformation. Using Visio Online Preview and Visio Viewer for iPad, you can securely store your diagrams in OneDrive for Business and SharePoint Online and easily share them with anyone as a link—allowing your colleagues to view and interact with diagrams effortlessly across devices.
Visio Online Preview—gain operational insights from anywhere
The Visio desktop has always been a powerful tool for creating network maps, organizational charts, business processes and more. Visio Online Preview amplifies the power of visual communication by helping teams glean real-time information from diagrams with just a browser—turning your data-linked diagrams into an operational dashboard that more employees can access.
Picture a network map that the IT department uses to manage the company’s global datacenters. As a static diagram, the map is perfect for understanding how different servers interact and show the location of those servers. Now, pairing that map with real-time data, IT admins can see things like server outages as they happen. You can use hyperlinks to bring in additional documentation, such as policy guidance created in Word. Or, moving from the network dashboard to the rack dashboard for a specific server performance, IT admins are able to drill down to the root cause of the outages and take the appropriate actions to keep the business up and running.
Visio Viewer for iPad—explore real-world diagrams in high-fidelity on the go
Visio diagrams often comprise details that customers could miss on smaller screens. Built for iPad Retina display, Visio Viewer for iPad brings high-fidelity viewing of real-world processes and plans on the go. With the new exploration experience, plant managers can zoom in to production line issues from remote facilities, financial advisors can examine detailed workflows of a loan approval process while visiting clients around the world, retail district managers can conduct store management trainings with associates using detailed CAD-based store layouts and much more.
Using the Find pane, you can pinpoint all occurrences of a shape name, text or data—eliminating the need to sift through countless shapes. After you locate the shape with your desired metadata, smoothly navigate through your diagrams and zoom in and out with intuitive Pan and Zoom features. You can even reveal different visualizations of the same diagram by adjusting the visibility of certain layers. For example, an architect can share the same building layout with Facilities and HR, who can then visualize the respective layers which contain only the electrical map or personnel location for their own functional need. Operations managers can add an inventory visualization layer on top of a production line with throughput information to understand the root cause of a station breakdown.
You can download Visio Viewer for iPad today. We’ll bring Visio to the iPhone in the coming months.
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Office Online—chat with your co-editors in real-time
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Office Online—chat with your co-editors in real-time
We recently announced the ability for co-editors to chat with one another directly within a OneDrive document when working in Office Online. Today, we’re pleased to extend this capability to our Office 365 Business and Education customers for documents stored in OneDrive for Business or SharePoint Online. Built on the same technology as Skype for Business, the new chat feature is available in all the Office Online applications—Word, PowerPoint, Excel and OneNote.
How to initiate a chat
When you share a document from OneDrive or SharePoint Online with your co-workers or classmates, they can view, make edits and even co-author with you in real-time. When multiple people are in the document at the same time, their names appear in the list of co-editors at the top right of the browser window. Next to the list of co-editors, you’ll see a blue Chat button (shown below).
Chat in real-time while working with others in Office Online.
Real-time chat is integrated with Word, Excel, PowerPoint and OneNote Online.
Use emoticons to liven up your conversations.
When to chat and when to add document comments
Use Chat when you want to communicate with others immediately, for example, to ask a quick question or divide sections among the co-editors. Chat history is not saved when you close the document but can be copied and pasted if desired. Use Comments (on the Review tab on the ribbon) when you want to attach a comment to a specific selection within the document, such as when you need to ask if a word or phrase should be changed. Comments are saved with the document and can be replied to, marked as done or deleted.
That’s all for now. We’re constantly working to improve Office Online and add new features. Leave a comment below or add new feature suggestions to our UserVoice sites for Word, Excel, PowerPoint or OneNote.
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New to Office 365 in May—updates to Skype for Business, Outlook, SharePoint and more
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New to Office 365 in May—updates to Skype for Business, Outlook, SharePoint and more
By Kirk Koenigsbauer as written on blogs.office.com
This month, our updates to Office 365 include real-time chat integration into Office 365 web experiences, as well as new capabilities in Outlook and Visio. We also cover key announcements for SharePoint and OneDrive for Business made earlier this month.
Real-time chat in Office 365 web experiences for commercial customers
Last month, we announced deeper integration of Skype for Business into Word and PowerPoint for Windows desktop. Now for commercial customers we’re integrating real-time chat into Office Online—the web versions of Word, Excel, PowerPoint and OneNote. Simply click the blue Chat button to start a conversation with everyone editing in the browser at the same time, for any document stored in SharePoint Online and OneDrive for Business.
We’re also rolling out Skype for Business chat within Outlook on the web. Click the Skype icon in the top navigation bar to access contacts, search your organization and start a chat alongside your Outlook mail and calendar experience. You can also begin conversations by clicking the IM button in a person’s contact card.
Outlook updates across platforms
We have a number of updates coming this month to Outlook, helping you stay on top of what matters and get stuff done on all your devices—even your wearables!
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Watch face support for Outlook for Android Wear—Outlook on Android Wear already lets you interact with notifications, read email and reply with preset messages or voice dictation. In next week’s update, you will be able to stay on top of your day with a quick glance at the Outlook watch face. See your schedule overlaid on the dial and get details on upcoming events. It will also be easier to manage your inbox with a view of how many new emails you have and who they’re from before diving in to the details with a single tap. You can even personalize your watch face color to fit your style for the day.
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Improved language support for Outlook for Mac—Outlook 2016 for Mac now supports Arabic and Hebrew and provides right-to-left language support. We’ve also introduced a new editor with enhanced formatting support, addressing a top request from customers.
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OneDrive and Skype for Business integration in Outlook for iOS and Android—Collaborate on documents more easily in Outlook by emailing a link to a file stored in OneDrive for Business, keeping all the recipients on the same page with the latest version. Coming in next week’s update, you’ll be able to quickly join Skype Meetings in one tap from Outlook’s event details view.
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Pre-populated attachments in Skype Meetings—Files you attach to a Skype Meeting request in Outlook 2016 or Outlook on the web now automatically load into the Skype Meeting document bin as soon as participants join. Cloud attachments automatically assign permissions to meeting attendees. That way everybody can collaborate during the Skype Meeting. Learn more about preloading attachments into Skype for Business meetings.
SharePoint and OneDrive for Business enhancements for Office 365
Earlier this month, we unveiled our new cloud-first, mobile-first vision and roadmap for SharePoint. We’ve already started rolling out some of those improvements to help empower people, teams and organizations to intelligently discover, share and collaborate on content from anywhere and on any device.
It’s simpler and more powerful to share files and collaborate from any device. Now you can use OneDrive for iPhone and iPad to seamlessly share, edit and take offline any files stored in SharePoint document libraries, Office 365 groups and OneDrive for Business. On the web, you can copy files from OneDrive for Business to a SharePoint team site or Office 365 group. The new Discover view in both the web and OneDrive for Android helps files find you, minimizing search time with recommendations powered by the Office Graph. We’ll expand these capabilities to more platforms later this year.
We’re also updating SharePoint to make your intranet more mobile, intelligent and personalized. The new SharePoint mobile app will provide full-fidelity, on-the-go access to your company content, sites and apps—available on iOS by the end of June and on Android and Windows later this year. In Office 365 on the web, we’ve renamed Sites to SharePoint and we now provide a modern, new SharePoint home page with access to team sites, search and views into activity across your teams and organization. SharePoint document libraries and lists (coming soon) have a simple and familiar new look based on OneDrive, while still offering intuitive access to the rich content management and customizability of SharePoint. Soon we’ll integrate PowerApps and Microsoft Flow directly into SharePoint. Stay tuned for more!
AutoCAD 2013/2010 file support in Visio Pro for Office 365
Over 12 million people use Visio to visually communicate complex information, document business processes and more. Now Visio Pro for Office 365 customers can insert and open the latest AutoCAD 2013 and 2010 file formats. Architects, engineers, operations teams and others can collaborate more effectively on AutoCAD design documents in Visio with capabilities such as co-authoring, commenting and annotation. You can even add data on top of your layout and design to provide operational insights. For example, import an AutoCAD diagram of a building and add people and facilities to the floor plan to more easily track resources or simply highlight key architectural information to share with others. Sign up for a free webcast on July 12 to learn more about using Visio to collaborate on AutoCAD files.
Learn more about what’s new for Office 365 subscribers this month at: Office 2016 | Office for Mac | Office Mobile for Windows | Office for iPhone and iPad | Office on Android. If you’re an Office 365 Home or Personal customer, be sure to sign up for Office Insider to be the first to use the latest and greatest in Office productivity. Commercial customers on both Current Channel and Deferred Channel can also get early access to a fully supported build through First Release. Thanks for your continued feedback and support!
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Sharepoint is going mobile this year with a new app
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Sharepoint is going mobile this year with a new app
By Blair Hanley Frank as written on cio.com
SharePoint is going mobile in a big way. Microsoft announced a new app for its content management and collaboration platform on Tuesday, which will give workers a way to access content from their smartphones and tablets on the go.
The app, called SharePoint Mobile, will be coming to iOS by the end of June, and is one of dozens of new features for the platform that Microsoft announced alongside the general availability of SharePoint Server 2016.
Other capabilities include redesigned team sites that make it easier to see relevant files that people are working on and a hybrid search functionality that works across cloud and on-premises versions of SharePoint.
After 15 years on the market, SharePoint is still going strong. The enterprise content management and collaboration platform software is getting a number of updates over the coming year, to benefit the more than 200,000 companies, 50,000 partners and one million developers working with it today.
The SharePoint Mobile app is aimed at helping people get quick access to four types of information from SharePoint: news from across the company, the sites that people use the most, quick links to important pages and a list of their coworkers. It will work both with SharePoint Online and some on-premises versions of SharePoint Server.
Using information from the machine learning-powered Microsoft Graph, the mobile app will be able to pick out who people work with the most and what SharePoint sites they use most frequently, and make those more readily available than less-used information. That same capability will also power functionality inside the app that shows users files relevant to them.
Microsoft said Android and Windows versions of the SharePoint Mobile app will be coming later this year.
OneDrive is also getting some updates enhanced by machine learning. This quarter, OneDrive mobile app users will be able to access their SharePoint Online document libraries, and get suggestions of useful documents shared with them both through OneDrive and SharePoint.
Those document suggestions are similar to what Microsoft has been doing with its Delve product, which also uses the Microsoft Graph to show users what other people in their organization are working on.
SharePoint's Web incarnation is also getting several major updates including a redesigned sites layout and a new Home page that gives users an at-a-glance look at the team sites they're a part of along with quick updates from those sites.
Companies that are concerned about securing their internal file sharing will also get access to new tools that both help them manage how their employees share data and provide more robust security capabilities that lock down SharePoint in its entirety.
This quarter, Microsoft will release dynamic conditional access policies that let administrators define levels of access based on a person's identity, what app or device they're using and their network location. That means an administrator could prevent users from accessing high-security files stored in SharePoint from a mobile device that the company doesn't control.
Later this year, customers will be able bring their own encryption keys to lock down data stored in SharePoint.
Finally, SharePoint developers will get a new set of tools to help them build on top of the service. This summer, Microsoft is going to release a new SharePoint Framework that lets developers use modern JavaScript and Web tempting frameworks across SharePoint in the cloud and on premises.
Anything that developers build with the Framework will by default integrate with SharePoint Mobile so that users can get access to it on the go. That only scratches the surface of the developer announcements, which also include new APIs and support for Webhooks.
That's only a small segment of what Microsoft has in store for the collaboration platform. There are plenty of more updates in the pipeline for 2016, including integration between Office 365 Groups and SharePoint sites and connections between SharePoint and Microsoft's new PowerApps and Flow citizen development tools.
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