Office 365 Helps Odette New York Focus on Their Craft

Starting as purely a creative outlet, Jennifer Sarkilahti made handcrafted jewelry. However, as she was inspired by the city's entrepreneurial spirit, she created Odette New York. Along the way, Sarkilahti's real challenge wasn’t finding a market for her jewelry, it was to stay connected to the creative process even as the business grew. Office 365 played a key role in Odette New York's needs, catering to their specific artistic needs as a business.

Staying small as a growth strategy

Sarkilahti was adamant about not getting too big, too fast. Keeping things local allowed her to stay in tune with the creative process as well as her manufacturing partners. “As a business, we value that we are able to make our product locally and take a slower, more thoughtful approach to manufacturing. Although the costs are higher to produce domestically, we can maintain a connection to the jewelry and the people that have a hand in making it throughout the entire process,” says Sarkilahti.

An intuitive software solution

Sarkilahti admits that technology doesn’t come as naturally to her as the artistic process, however, she credits Office 365 for helping her through this. With that help, she is able to focus on her creativity, Sarkilahti states, “I’ve found the Office 365 products to be intuitive and easy to learn, as well as capable of adapting to whatever our needs of the moment might be. We use Excel and Outlook to help us create an efficient workflow process within our studio and communicate with people outside our studio, including vendors, retailers and customers. And on the creative side, we use PowerPoint to create mood boards for new collections, photoshoots and look books.”

Their slower approach to growth is certainly paying off. Odette New York currently has over 70 accounts, including both domestic and international retailers, and has been featured in major publications such as Vogue and Elle. Perhaps more importantly, Sarkilahti spends her days doing what she loves most—creating beautiful, handcrafted jewelry in her stunning Brooklyn studio.

Microsoft launches new email marketing and invoicing tools for small businesses

[vc_row][vc_column][grve_single_image image="17396"][vc_column_text]As written by Frederic Lardinois on techcrunch.com

In the shadow of its Inspire partner conference, Microsoft today launched in preview three new tools for small businesses: Microsoft Connections, Microsoft Listings and Microsoft Invoicing. These join the company’s existing stable of small business tools like Microsoft Bookings and the Outlook Customer Manager.

Microsoft Connections allows its users to create Mailchimp-like email marketing campaigns. The new service, which is available on the web, Android and iOS, will offer the usual trappings of an email marketing campaign tool, including the ability to manage subscribers, monitor campaign performance (open rates, clicks, new customers, redemptions, etc.) and, of course, create the actual campaigns. While the details about how exactly the service works remain sparse, Microsoft says it will offer users a number of pre-designed templates for their newsletters and “simple ways for people to join your mailing list or unsubscribe.” A company spokesperson also told us that the new tools will be available at no extra cost.[/vc_column_text][grve_single_image image="17398"][vc_column_text]The idea here is obviously to tie users deeper into the Office 365 ecosystem and give them an alternative to the likes of MailChimp. Microsoft argues that getting started with email marketing “can be overwhelming.” While its competitors will surely disagree, there can’t be any doubt that those small businesses that already use Office 365 as their productivity suite of choice will appreciate the addition of this new tool.

Also new is Microsoft Invoicing, a new tool for — you guessed it — creating invoices and estimates. From what we can see, it’s a pretty straightforward service and the standout feature for many businesses is likely that it can be integrated with PayPal so small businesses can easily accept credit card payments. There also is a QuickBooks connector that lets you connect your accounting software (and your accountant) with this new invoicing tool.[/vc_column_text][grve_single_image image="17399"][vc_column_text]The third new tool is Microsoft Listings, which allows you to manage your business listings on Facebook, Google, Bing and Yelp and monitor online views and reviews. It obviously competes with a number of similar tools that do the same, but just like with the other new offerings, it’s a way for Microsoft to keep its users inside its own ecosystem.

The new applications are now available through Microsoft’s Office 365 First Release program.[/vc_column_text][/vc_column][/vc_row]

Sustainable success: zero-waste manufacturer grows business with Windows 10

When Megan and Marshall Dostal started making glycerin-based soap from recycled cooking oil, they thought they might have a niche business. By believing in their product and playing to each other’s strengths, they built a successful and sustainable company called Further Products. Now, Further Products uses Windows 10 and Surface Pro 4 devices to help it stay connected, impress customers, grow the business—and make the world a little healthier.

Megan and Marshall Dostal want to live their lives more or less like everybody else. They just want to use fewer natural resources and generate less waste. An earnest and dynamic couple from South Pasadena, California, the Dostals have turned that perfectly healthy impulse into a successful, innovative business they call Further Products. The company recycles used cooking oil to make sustainable glycerin-based personal care and cleaning products.

In 2008, to run their used Mercedes-Benz, Marshall Dostal started making biofuel in the couple’s garage from waste cooking oil. The process produces glycerin as a byproduct, so Marshall learned how to make it into soap. When they sold some at a trade show, the Dostals thought they might have a promising niche product. “Like something you might sell in the parking lot at a Grateful Dead show,” Marshall jokes.

But the Dostals believed in their idea and worked hard to create a great product that’s time may have come. Today, Further Products recycles waste oil from restaurants all over southern California to make biodiesel and glycerin. It uses the fuel in the company vehicles and purifies the glycerin to manufacture a full line of hand soap, lotion, fragrance oil, candles, and cleaning products that it sells to some of the best retailers, top restaurants, nicest hotels, and biggest property management firms in the country.

The Dostals use Windows 10 and Microsoft Surface Pro 4 devices to stay connected, impress customers, and grow their business. “When I show up for a sales call at a new restaurant, I’m that woman who makes soap from grease,” says Megan Dostal. “Then I bring out my Surface Pro to show them how Further Products will work for them, answer their questions on the spot, and prove to them that we are for real.”

Two people and a lot of moving parts

The Dostals did not know much about starting a business, so they just split the work according to each other’s strengths. Marshall manages production, supply chain, vendors, inventory, distribution, and billing. Megan works on product development, marketing, social media, and communication with customers.

“I'm either working at home or on the go, and Marshall is at the warehouse,” says Megan. “We need high-level technology that is simple to use and helps us stay connected with each other all day.”

In 2015, the Dostals began working with two Surface Pro 4 devices running Windows 10 and two subscriptions for Microsoft Office 365. They both use the tools in Windows 10 and Office 365 to schedule meetings and tasks, create presentations, keep notes, manage business processes, and touch base with each other from anywhere on almost any device. They both like the versatility of the Surface Pro device with detachable keyboard, touchscreen, and Surface Pen.

The best world

Marshall had always used Macs, but he made a seamless transition to Surface Pro 4 and Windows 10. “In laptop mode, Surface Pro has the power and the programs I need, and in tablet mode, I can take it into the warehouse and start counting inventory,” says Marshall. “It’s the best of both worlds, and I’m not tied to my desk.”

If Megan is giving a presentation and doesn’t have a ready answer, she will often send Marshall a quick email or instant message. “He usually responds with a PowerPoint slide or an Excel spreadsheet that I can add quickly to the presentation,” she says. “I love it.”

Megan and Marshall use the Microsoft Edge web browser to research online, download information, or access social media. With just a touch, Megan sets Sticky Note reminders to stay on top of calls and meetings, and the Cortana digital assistant talks her through her busy day. She can use the Surface Pen to write on the tablet screen or actually mark webpages with the inking feature. She also likes Windows Hello facial recognition because it makes signing in to her device fast and easy, and it impresses customers.

“Windows 10 saves me time all day,” she says. “I can toggle between the four different things that I'm constantly doing at the same time, and I like to know that only I can open it.”

How to fuel success and support growth

When Megan and Marshall chose Windows 10 and Surface devices, they introduced portability, mobility, and easy remote collaboration to their already effective working relationship,

“Windows 10 helps us combine our different skill sets and streamline everything we do,” says Marshall.

With the mobility and versatility of their Surface devices, Megan and Marshall can work with and build relationships with a network of vendors, restaurants, and other local businesses. That helps Further Products maintain quality and consistency and helps the Dostals keep up with their growing business.

“I just grab my Surface and I’m on my way with everything I need for that next meeting,” says Megan.

The Dostals like to say that biodiesel fuels their vehicles, glycerin fuels their product line, and Windows 10 fuels their business. “Further Products offers a beautiful personal care experience that people can feel good about,” says Megan. “With Windows 10, we can be authentic, and still responsive enough that our customers know we don’t cut corners to run our business.”

As Further Products has grown from small eco stores to fashionable boutiques, famous restaurants, hotels, and major office buildings, the Dostals have noticed that sustainability is no longer on the fringe. “People almost expect sustainability now, and the more awareness grows, the bigger Further Products gets,” says Megan. “And when a restaurant, hotel, or other business puts a Further Products sign in its bathrooms, our zero-waste story becomes their story.”

“We are proof that you can turn any idea into a big idea,” adds Marshall, “if you don’t compromise on your product—or your technology. As Further Products continues to grow, Windows 10 will be with us every step of the way.”

Read the full case study here.

5 ways to boost your professionalism over email

Every day, inboxes are packed with more than one billion emails. For small businesses, the challenge to set yourself apart and establish what your business represents in a single email can feel daunting, but it’s easier than you think.

Follow these five simple—yet highly effective—strategies to convert the customer, close the sale, build your brand and continue to build your small business through effective use of business email.

1.Create a custom email address for your business— Show you mean business, and get taken seriously with a properly formatted email address. If you use your personal email, you’re not communicating all the potential your business has to offer. Instead, format your email as yourname@yourcompany.com.
2.Use the To, CC, and BCC lines strategically— Eliminate the risk of unnecessary replies or over-filling inboxes. Ask yourself a few questions to determine if a BCC or CC line is the right choice. Do the contacts know each other (or need to)? Does every recipient need to read every response? Respect recipients’ privacy by placing contacts in the BCC line and add people in the BCC field to eliminate the opportunity for “reply all” blunders. While you’re at it, consider waiting to fill all To, CC, and BCC lines once you’ve drafted and proofread your email. This eliminates the risk of an email “misfire” and gives you a chance to think about what you’ve written before pressing send.
3.Write smart subject lines— A catchy or motivating subject line enhances the chance your email will be read. Create a subject line that’s focused, personal and shows the value or urgency of reading. To create click-worthy subject lines, combine a few action-based and topical subject line elements with an added value to readers.
4.Include a clear next step— Include clear calls to action with precise next steps. Whether you want readers to follow a link, call a number, reply to your email or something else, state it clearly and make it easy for them to follow through. Need a question answered? Don’t dance around it. Ask the question in the beginning of your email, and prompt your recipients to answer toward the end.
5.Proofread— Spellcheck will only get you so far. Don’t just proofread for spelling and grammar; check that your tone is appropriate to the subject matter. Be careful of jokes and sarcasm, as humor can easily be mistaken and misunderstood. And check for one of the most common email errors: referring to an attachment but forgetting to include one.

It’s amazing how impactful simple email strategies are, and you will see the results as you implement them into your small business email communication plan. Once you’ve implemented these strategies (and proofread one more time, for good measure), you’re ready to send.

Why Every Small Business Needs a BDR Plan

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Why Every Small Business Needs a Backup and Disaster Recovery Plan

By Larry Alton as written on www.entrepreneur.com

As a digitally active business in 2016, you can’t afford to lose your data. Whether at the hands of a natural disaster, human error, or cyber attack, data loss is costly and extremely risky. That’s why you need a backup and disaster recovery solution.

What is BDR?

As a small business owner, you’ve probably asked yourself this simple question at least once: “What is BDR?” Well, the most basic definition is a combination of data backup and disaster recovery solutions that are designed to work together to ensure uptime, diminish data loss, and maximize productivity in the midst of an attack, natural disaster, or other compromising situation. In other words, BDR solutions keep businesses safe when trouble strikes.

According to research by Security Week, the total volume of data loss at the enterprise level has increased more than 400 percent over the past couple of years and the trend doesn’t appear to be slowing down any time soon. With the rise of big data, cloud computing, and BYOD policies in the workplace, it’s becoming increasingly challenging for businesses to protect their private data.

IT Web suggests that the total cost of data breaches will be more than $2.1 trillion by 2019. This is in part due to the fact that small businesses don’t always take security seriously. They wrongly assume that it’s the big corporations that face the highest risks. Unfortunately, this is a false assumption.

A Verizon report says that small data breaches -- those with fewer than 100 files lost -- cost between $18,120 and $35,730. Unless these are expenses that you can easily sustain, it’s time to implement a BDR plan.

Five reasons why SBOs need a BDR plan.

When small businesses don’t have a BDR solution/plan in place, it’s typically because they’re unclear about the true value of BDR.

Let’s review some of the top benefits to give you an idea of why these solutions are so important to the health of your small business.

1. Protects against effects of natural disasters. Whether it’s a flood, earthquake, hurricane, blizzard, or other extreme natural disaster, there are plenty of uncontrollable circumstances that can cause your business to experience downtime. And, according to the National Archives and Records Administration, more than 90 percent of companies that experience at least seven days of data center downtime go out of business within a year. Let that sink in. While a BDR plan won’t prevent a natural disaster from occurring, it will protect your data and ensure that downtime doesn’t compromise your company.

2. Lessens impact of cyber attacks. As more and more data is moved online, cyber criminals are increasing their efforts and focusing on businesses that they believe are unprotected. In most cases, this means small businesses that appear vulnerable. Once again, a BDR plan can limit the impact of an attack and can prevent your business from losing valuable data.

3. Keeps client data safe. Do you store a lot of confidential client or customer data? If so, you can’t afford to lose this data or let it slip into the wrong hands. A BDR plan ensures that all of this information is properly stored and controlled. As a result, you don’t have to worry about damaging your brand reputation, should an unforeseeable incident arise.

4. People make mistakes. While natural disasters and cyber attacks are discussed more than anything else, the reality is that your own employees are sometimes responsible for the biggest data losses. Mistakes happen and a single poor choice can end up compromising data. That’s why it’s so important for businesses not only to train employees properly, but also invest in backup solutions.

5. Systems fail. Finally, we all know that hardware, machines, and other systems fail. Regardless of how much you spend on your technology, no solution is perfect. Even systems that come with 99.9 percent uptime guarantees will falter every once in a while. As such, businesses must invest in robust BDR plans that account for all of these risks.

What to look for in a BDR solution.

Once you determine that your business needs a BDR plan in place, how do you find the right solution? While every business is different, start by analyzing the following:

•Hardware compatibility. Depending on the hardware that your business uses, you may need a BDR solution that’s specifically tailored to your current setup. Keep this in mind as you compare options.
•Scalable pricing. As your business grows over time, you’re going to collect and store more data. A flexible pricing model will allow you cost-effectively to scale according to your demands.
Around-the-clock support. You never know when disaster will strike. Make sure that your BDR vendor has 24/7/365 technical support available.
•Strong reputation. Finally, it’s important to consider the BDR solution’s reputation. How long has it been on the market? What do customers say? The answers to these questions will tell you a lot.

If you can find a BDR solution that meets these four criteria, then you’ve probably found the right solution for your business.

Protect your business.

Nobody wants to assume that something bad is going to happen to their business – and hopefully you’ll never be exposed to any of the risks highlighted in this article – but the harsh reality is that you’ll likely face one of these issues at some point in the future.

There’s no way to prevent a cyber attack, natural disaster, technical malfunction or uncontrollable human error, but you can protect your business from costly data loss by investing in a solution that aids in data backup and disaster recovery. Frankly, it’s unwise to wait any longer.

Managed Solution is a full-service technology firm that empowers business by delivering, maintaining and forecasting the technologies they’ll need to stay competitive in their market place. Founded in 2002, the company quickly grew into a market leader and is recognized as one of the fastest growing IT Companies in Southern California.

We specialize in providing full managed services to businesses of every size, industry, and need.

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Whitepaper: Technology Leader's Guide to Azure Active Directory

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Technology Leader's Guide to Azure Active Directory

Identity and Access Management as a Service boosts organizational eff ectiveness

There’s no question that cloud offerings present businesses with ample opportunity to lower their costs while increasing efficiency and agility. But these organizations will reap these benefits only if they can overcome some of the challenges cloud technology presents.

Chief among the challenges is maintaining proper security for cloud-based applications and data. An important consideration is having an effective IAM strategy that spans both on-premises and cloud-based resources.

Azure Active Directory Premium offers a solution enabling SMBs to easily extend the AD platform with which they are already familiar to also handle cloud solutions. Not using AD? Azure AD Premium also works with myriad other directory offerings.

With Azure AD Premium, businesses can reduce their risk while improving the productivity of their IT group and ensuring compliance with internal and external policies and regulations. Azure Active Directory extends your on-premises directories into the cloud, providing a truly global identity and access management solution that delivers effective, secure and modern IT services.

Download this WhitePaper to get a full guide of Azure Active Directory's potential for the modern business.

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[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_column_text][vc_cta_button2 h2="" title="Cloud Comparison Calculator" size="lg" position="bottom" accent_color="#dd9933" link="url:http%3A%2F%2Fwww.managedsolution.com%2Fcloudtco%2F||"]

Managed Solution is in the top 1% of Microsoft Cloud Service Providers worldwide, and a premier partner aligned with Microsoft’s mission to empower every person and every organization on the planet to achieve more.

Download our Cloud Comparison Calculator to receive access to the latest in cloud pricing aggregation, your all up cost of on premises vs. a cloud hosted solution

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Grow Your Small Business Without Losing Passion or Purpose

As written by Cindy Bates on microsoftbusinesshub.com

Many businesses are born because entrepreneurs have a strong sense of purpose – there's a problem to solve or a passion they can offer the world. As a business grows, it's infused with an electric sense of possibility from new people and ideas. But it's often during these times of growth that entrepreneurs feel like their grasp on everything is slipping away.

We approached Gino Wickman, founder of the Entrepreneurial Operating System (EOS), a business system that helps companies mold strong leadership teams for long-term success. Gino, an entrepreneur since the age of 21, is the bestselling author of Traction: Get a Grip on Your Business. In the below post, and this great video, he shares his insights on breaking through to the next level without losing sight of yourself or your business.
–Cindy

Most of our clients come to us because they're hitting a ceiling. It's a natural phenomenon that many companies experience once they passed the startup phase. Now they're a successful small or mid-sized business, but they've grown to a point where sheer passion and drive isn't enough to carry the organization forward. There's a need for systems, process, structure and leadership.

One of my favorite examples is Sachse Construction, a Detroit-based commercial construction firm, which has been an EOS client for over 10 years. Founder Todd Sachse's business was hitting a major ceiling when he reached out to us, but he couldn't point to a specific reason or problem.

In our decades of helping small businesses get unstuck, we've been able to take this intangible feeling of frustration and get to its core. Fundamentally, it's about the people – after all, businesses run on human energy.

What Sachse needed was an operating plan to harness this energy and channel it in the right direction. We got to work helping Sachse build a strong leadership team with laser focus. First, we got the business owner and the leadership team into one room for a series of full-day sessions. The idea was to give them a holistic approach to treating the entire company, rather than just symptoms.

Below are a few tips we used during these sessions that you can use in your own business:

1.) Share your vision for the company – The first step is to get the leadership team's ideas out of their heads and into writing. This lets you see where there's overlap with the rest of your team and where there's almost no alignment.

2.) Get your leadership team to agree on answers to eight core questions – To do this in a structured way, we use the EOS Vision/Traction Organizer, which you can download for free. The basic questions are:
•What are our core values?
•What's our business's core focus or sweet spot?
•What's our 10-year target?
•What's our marketing strategy?
•What's the 3-year picture?
•What's the one-year plan?
•What are the quarterly priorities?
•What are all the issues, obstacles, and barriers that we have to solve?

3.) Develop a vision statement based on your answers – Every effective leadership team has a strong vision statement that defines who they are, what they do, where they are going and how they will get there. This will inform every decision within the company for years to come. It's your guiding light, even as people come and go.

4.) Create a solid leadership team based on the vision – This was a real challenge for Sachse because there ended up being some changes to the original team. This isn't unusual, though. I'd say about eighty percent of the time, we end up making changes to the leadership team.

But this isn't a value judgment or indictment. Rather, it's about defining the core functions of the business. Put simply, the leadership team is made up of the people who head up these major functions. For this process, I use an Accountability Chart and the People Analyzer to ensure the right people are in the right seats.

Once the new leadership team and vision statement are in place, then the answers to formerly confusing decisions seem to come into focus. You get unstuck. This is when companies begin to see a shift in culture that cracks the ceiling.

As for Sachse Construction, over a decade later, they've experienced incredible growth – as much as 400-500% – through a recession in one of the hardest hit cities. But over the years, they've had to get unstuck more than once.

If you find yourself getting stuck again, go back to the vision your leadership team agreed on and work towards getting everyone on board again. Once you have the structure in place, it's as simple as reviewing, refining, and reminding yourself about the core focus that gave you passion and purpose in the first place.

For more information, visit the Microsoft Business Hub. You can find detailed information on the Entrepreneurial Operating System here.

Technology is improving the way business is handled around the globe and small businesses are facing a new world of work. Check out our this Rise of Mobility infographic to see how the numbers reflect the changing times.

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The workplace is changing. Learn new ways of working with Office 365 !

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