What Is SharePoint and What Is It Used For?

For those of us that don't know, SharePoint is a web-based system used for collaboration. It makes use of list databases, workflow applications, and other features as a means of enabling teams to work better together. SharePoint also gives businesses the ability to control access to information and automate various workflow processes.

SharePoint can increase productivity and visibility for IT workers across all levels of the organization. Features center around the company's private network, allowing for secure sharing, workflow collaboration, and content management, among other such features.

Due to its easy maintenance and use, SharePoint is a favorite with many businesses, big and small. Similarly, the platform also offers a high degree of flexibility and scalability, allowing companies to increase productivity and get a high ROI, based on their individual needs.

Also, SharePoint Online, which is the Microsoft Cloud version of the platform, has additional integration capabilities with other cloud applications such as Microsoft 365 or Office 365.

SharePoint truly shines when employees work together on ad-hoc projects or when they want to establish standard business processes regarding data sharing, data recording, or document publishing. It's many features that also include co-authoring, versioning, or security controls, allow users to do more work on only a fraction of the time, all the while maintaining the quality of their product.

SharePoint and Content Management

On a similar note, SharePoint makes it easy to add metadata so that users can quickly and easily understand the origins and purpose of a document without having to open it. Likewise, it also allows for the easy creation of custom databases, as well as the recording of numerous documents, which can them be integrated into business processes and workflows.

Once the metadata and content are on the platform, SharePoint can automate specific workflows such as the processing of end-user information, enabling record disposition through content lifecycle tools, and the disposal of data based on various business policies.

SharePoint and Team Collaboration

When it comes to uploading documents, users can either share it with other users or utilize OneDrive as personal storage where nobody else has access to. They can later share that document with others by granting them access. These workflow features, as well as others, can control how documents are being shared between them, as well as how they use that information within the organization.

Learning SharePoint

When you start using SharePoint, it's always better to learn a few basic tasks that will help you familiarize yourself with the platform and form some foundational skills. It's essential to remember that SharePoint holds a central role in a Microsoft-dominated environment, streamlining operations for everyone from the C-suite, all the way to customer service.

The best way to learn SharePoint is to start using it simply. The more practice you have with its essential features, the easier it will be to navigate. Some training courses will help you solidify the platform's fundamental principles and tasks. Even though the platform is intuitive and easy to use, it's numerous features that allow for more flexibility also increase its complexity. It means that, after you've mastered the basics, there remain many other ways to utilize it. Only with practice and use, will you take full advantage of what it has to offer.

Don't let this discourage you, however, since the benefits are well worth the effort. Most Fortune 500 companies have used SharePoint and for a good reason. If you want to learn more about SharePoint and how to use it, feel free to visit our website or contact us directly.

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