Join a Skype Meeting with Skype for Business Web App [Updated for 2020]

Join a Skype Meeting with Skype for Business Web App

As written on support.office.com
This article has been updated for 2020.

Skype for Business will be sunsetting on July 31, 2021. Have no fear though, as Microsoft Teams will replace it for all your communication needs and empower you to do even more.

What's Teams? Microsoft Teams is a unified communication and collaboration platform that combines instant messaging, calling, meetings, file sharing, app integration and everything you essentially need to collaborate with your team, no matter where you all are.

If you are a current Skype user, the below still applies and will until it's expired. However, new users that wish to sign up for Skype for Business will be redirected to Teams.

Whether you're new to Microsoft or have been a long time user of Skype, you should be very excited about the transition to Microsoft Teams. Skype is very limited in its capabilities - sure you can chat, make calls and have meetings, but the functionality ends there. Microsoft Teams does all of that and more. Here are some awesome features of Microsoft Teams:

On top of all these great features, you can organize and sort them by different "teams" - clever, right? For example, you can have a "Marketing" Team within Teams that the marketing and sales team to access collateral. You can also have an "All Staff" Team in which everyone in the company has access to. Additionally, you could have an "Executive" team where only the leadership team has access. With these different permissions, you can restrict and control which employees have access to what and keep communication and collaboration organized.

Want to learn more about the benefits of Teams? Read more about Microsoft Teams as the ultimate collaboration tool.

 

If you don’t have the desktop version of Skype for Business, or don’t have a Skype for Business account, you can use Skype for Business Web App to join a Skype Meeting from your browser.
IMPORTANT: You don't need to download or install any apps to join a Skype Meeting with Skype for Business Web App. Just select the link in the meeting request email and follow the instructions in the browser window to join.
If you're having difficulty joining, check out Trouble installing the Skype for Business Web App Plug-in?.

Join the meeting

Here are the basic steps to join a Skype Meeting from Skype for Business Web App:
    1. Open the meeting request in your email or calendar and select Join Skype Meeting.
    2. Enter your name on the sign-in screen and select Join the meeting.
      skype-for-biz-web-app-managed-solution
    3. Follow your browser's instructions for installing the Skype for Business Web App Plug-in, which is required for audio, video, and screen sharing.
    4. Depending on the meeting options set by the organizer, you'll either join the meeting immediately, or be directed to the virtual lobby.Skype for Business Web App virtual lobby
    5. If you're in the lobby, the meeting organizer and other presenters are immediately notified that you're waiting.
      Admit someone who is waiting in the lobby
If you run in to trouble, or just want more detail, read on:
  1. To begin, do one of the following:
    • If you have Outlook or Outlook Web App, go to your Calendar, open the meeting request, and select Join Skype Meeting.
      OR
    • Open the email with the meeting request and select Join Skype Meeting.
      TIP:  If you’re having trouble joining the meeting, open an InPrivate Browsing session in Internet Explorer and try joining the meeting again.
  2. When Skype for Business Web App opens, do one of the following to join the meeting:
    • To join as a guest, enter your name and select Join the meeting.
      OR
    • To join a meeting set up by someone in your organization, select Sign in if you are from the organizer’s company orSign in if you are an Office 365 user, and then enter the same user name and password you use to sign in to your organization's network.
    TIP: Select Remember me on this computer to help speed up the join process the next time you use Skype for Business Web App. This option also gives you more choices for connecting to meeting audio the next time you join.
  3. Follow your browser’s instructions for downloading and installing the plug in. For example, in Internet Explorer, select Run when you see the alert at the bottom of the browser window.
    IMPORTANT: The Skype for Business Web App plug-in is required for audio, video, and screen sharing, so you should install it even if you plan to call in to the meeting by phone. You only need to install it once.
  4. In the Skype for Business Web App plug-in security alert, select Allow.
  5. If a Windows Firewall security alert appears, it’s OK to select Cancel if you don’t have administrator privileges on your computer. This won't affect your meeting.
  6. If you’ve already joined the meeting and the plug-in didn’t install, point to the phone icon and select Call to start the installation process.

Join the meeting with the desktop version of Skype for Business if the meeting request is from someone in your organization

If the meeting request is from a colleague or co-worker, you may be able install and use the desktop version of Skype for Business for more features and flexibility during the meeting. If your organization uses Office 365, you can install Skype for Business and other desktop apps from the Office 365 portal. Otherwise, contact your workplace technical support—typically the person who set up your Skype for Business account —for the location of the download.
IMPORTANT:

Join with Skype for Business Web App if Skype for Business desktop is installed

In some cases you may want to join a meeting with Skype for Business Web App even if the desktop version of Skype for Business is installed.
  1. In the meeting request, right-click or tap and hold the  Join Skype Meeting link, and select Copy Hyperlink.
  2. Paste the meeting link into a browser address box, and add ?sl=1 at the end. For example: https://join.contoso.com/meet/patrick/ABCDEFGH?sl=1
  3. Press Enter to join the meeting with Skype for Business Web App.

If you found this article interesting, you might want to check out some of our information on Microsoft Teams. Learn more about Microsoft Teams here.

Tips for Identifying Phishing Emails in Office 365

Chances are that you’ve received a phishing email in your inbox, but did you know at that time that it was fraudulent?

Phishing emails are an attempt to trick individuals into sharing personal and sensitive information, usually login credentials and sometimes financial information. The attempt typically involves a crafted email with hyperlinks to a website intentionally created to collect information from unsuspecting victims. An attacker may be sending out a generic phishing email to a large number of individuals in order to compromise unwary recipients, or he or she may be targeting you or your organization specifically known as “spear phishing” due to the focused nature of the attempt.

What's the difference between phishing and "spear phishing"? For spear phishing, the attacker will research details about you and your organization to find valid names and information about you to use such as project and organization names. The attacker may have even compromised the account of someone you do business with so they can craft emails from their account.

Here are tips on identifying phishing emails and what steps to take to protect yourself

Think Before You Click
Keep an Eye on Shared Documents
Know Your URLs
Report Anything That Looks Phishy
If the email appears to be directly targeting your organization in some way, or you’re just not sure if it is safe, here are a few tips to follow:
Did You Fall For It?
Arm Yourself with These Tools

Attackers and hackers are getting more creative with their attack strategies. Stay prepared and always err on the side of caution.

 

Introducing October features for Microsoft Flow

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Introducing October features for Microsoft Flow

New approval modes
New approval modes
A new approval feature lets users switch approval modes. (i.e. requiring all approvers to agree vs. requiring only one approver when having multiple approvers)
Build richer flows
Build richer flows
New actions available to work with dates and times (i.e. converting time zones). In addition, you are now enabled to leverage nested lists of items and use an “apply to each” action inside of other “apply to each” actions.
Mobile improvements
Mobile improvements
Microsoft Flow buttons’ input types have been extended so that you can collect email addresses and files (i.e. pictures from your camera roll). In addition, single sign-on has been added for Microsoft services so you no longer need to re-enter your password.
More new connectors
More new connectors
New connectors: Content ModeratorCustom VisionDocparserApache ImpalaMicrosoft KaizalaPitney Bowes Data ValidationQnA Maker, and iAuditor.
Also, OneDrive for Business has a new action that lets you generate PDFs from any file!

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3 Crucial Things to Consider for Building a Remote Workforce

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3 Crucial Things to Consider for Building a Remote Workforce

Source: Microsoft
The modern workforce is including more remote workers and flexible work policies. Companies that utilize remote employees see an increase in productivity, collaboration, and overall profitability. In order to successfully build a remote or flexible workplace, there are a few things you have to consider first.

Download the Infographic to Learn 3 Crucial Things to Consider when Building a Remote Workforce (and how to solve them)

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Immersive Reader comes to Outlook on the web and the OneNote for Windows 10 app, and expands its global reach

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In February, we announced the availability of the Microsoft Learning Tools Immersive Reader on Word Online and OneNote Online. As a result of customer demand, we are pleased to announce that Immersive Reader is now available for Outlook.com, Outlook on the web and the OneNote Windows 10 app. Immersive Reader includes a view that utilizes techniques proven to help people read more effectively, such as:
In addition to the Immersive Reader rollout across new apps and platforms, we are also adding new language and geographic availability for the Read Aloud, Syllables and Parts of Speech features. This expanded language support—coming to Word Online, OneNote Online, Outlook on the web and the OneNote Windows 10 app—will allow more customers across the world to experience the benefits of both the Learning Tools and the Immersive Reader. For the OneNote Desktop Learning Tools add-in, we are launching Japanese dictation, plus bug fixes and other small improvements. See all of the details at the Learning Tools language support page.
And finally, we are excited to announce the availability of Try it out—an updated and enhanced capability on the recently redesigned Microsoft Learning Tools landing page. Try it out allows anyone to quickly and easily try out the Immersive Reader, without needing an Office 365 ID or a Microsoft account. We hope these announcements enable more people to read in a way that works best for them, and we look forward to hearing impactful stories from more of you, such as this story about empowering students to read in a new way.
Immersive Reader brings increased accessibility to Outlook on the web
In talking with customers, a common request we heard was to bring the same Immersive Reader capabilities of Word Online and OneNote Online to those accessing Outlook via the web. Starting today, the Immersive Reader will begin rolling out to Outlook.com and Outlook on the web worldwide.
There are several ways to launch the Immersive Reader in Outlook on the web or Outlook.com:

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The new Immersive Reader for Outlook on the web and Outlook.com will be available in many languages and countries. Visit the Learning Tools language support page to learn more.
Immersive Reader comes to the OneNote Windows 10 app
Since the release of Learning Tools for OneNote Desktop, many customers have asked for these same capabilities in our OneNote Windows 10 app. With the June OneNote Windows 10 app update, the Immersive Reader will be available to all customers via the View menu and will be pre-installed.

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The new Immersive Reader in OneNote Windows 10 will be available in many languages and countries. Visit the Learning Tools language support page to learn more.
Expanding the global reach of the Immersive Reader
Since the Immersive Reader rolled out to Word Online and OneNote Online in February, customers all over the world asked us to expand these capabilities to more languages. Today, we are pleased to announce that Read Aloud is now available in 14 new languages and geographies, including:
In addition, the Syllables feature is being added to four languages: Hungarian, Indonesian, Romanian and Slovak.
Finally, the Parts of Speech feature for German, Italian and Dutch will be enabled for Word Online, OneNote Online and Outlook on the web in the next few weeks. Norwegian, Swedish, Finnish, Danish and Brazilian Portuguese languages will be available later this summer.
Visit the Learning Tools language support page to see the current list of languages for the Immersive Reader.
Try it out—the updated and enhanced landing page for Learning Tools
With the recent interest and popularity of the Learning Tools and the Immersive Reader, we wanted to allow anyone to quickly try out the functionality through any web browser and experience all its benefits and features. We recently updated our Learning Tools landing page with the Try it out function that immediately launches the Immersive Reader. You can also put your own custom text in and try it out. The new Try it out feature supports 39 languages, so people from around the world can immediately experience the Immersive Reader.
Japanese dictation language added to the OneNote Desktop Learning Tools add-in
Support for Japanese dictation on OneNote Desktop has been added, in addition to bug fixes and stability improvements to the add-in. You can grab the latest version (v1.3) of the OneNote Desktop Learning Tools add-in on the Microsoft Learning Tools page.

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Transform your organization with Microsoft Workplace Analytics

[vc_row][vc_column][vc_column_text]As written by Ryan Fuller on blogs.office.com

Microsoft Workplace Analytics—a powerful new organizational analytics solution—is now generally available as an add-on to any Office 365 enterprise plan.

According to a recent Forrester report, increasing employee productivity is the number one priority for C-level executives in the next year, with 96 percent of respondents citing it as a critical or high imperative. Workplace Analytics provides unprecedented behavioral insights that can be used to improve productivity, workforce effectiveness and employee engagement.

New insights from Office 365

Workplace Analytics taps into Office 365 email and calendar metadata, including to/from data, subject lines and timestamps, to shine a light on how the organization collaborates and spends time. It turns this digital exhaust—the data that comes naturally from our everyday work—into a set of behavioral metrics that can be used to understand what’s going on in an organization.[/vc_column_text][grve_single_image image="17404"][vc_column_text]Microsoft has enabled Workplace Analytics with built-in privacy and compliance capabilities. Customers own their Office 365 data and decide how to apply insights generated by Workplace Analytics to solve tough business challenges. Workplace Analytics only leverages metadata that is aggregated and de-identified.

Workplace Analytics was designed with the flexibility to address a broad range of strategic and organizational culture-based initiatives. Let’s take a look at a few ways customers are using Workplace Analytics:

Sales productivity

A sales organization in a Fortune 500 company used Workplace Analytics to identify the collaborative patterns of top performers and then scaled those behaviors to the broader sales organization—resulting in a significant increase in sales. Some of these insights were expected, like the amount of time spent with customers. But others were new, like the size of the person’s internal network, which may be an indicator of the salesperson’s ability to get answers and solve customer questions.

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Manager effectiveness

Freddie Mac used Workplace Analytics to drive a cultural change with managers. In looking at how time-usage metrics are related to engagement and retention, they found that the behaviors of managers were pivotal in determining employee engagement and retention. Behaviors, such as 1:1 manager time, level of leadership exposure given to employees and the degree to which work can be distributed evenly across an organization, are measurable through Workplace Analytics.

Space planning

The collaboration insights from Workplace Analytics were used by an organization to partner with its commercial real estate company, CBRE, to do space planning. They analyzed the metadata attached to employee calendar items to calculate the travel time associated with meetings. They found that as a result of the relocation, each employee reduced their travel time to meetings by 46 percent—resulting in a combined total of 100 hours saved per week across all 1,200 employees involved in the move.

Customized queries

Every organization has unique business questions, which is why we’ve included the ability to create custom queries directly within Workplace Analytics. Data analysts can choose from a unique set of collaboration metrics to explore activities and trends within the business, including time spent in email, time in meetings, after-hours time and network size. Analysts can also create custom queries and filter to aggregated population subsets including regions, roles and functions.

“Workplace Analytics is becoming an essential part of our toolkit,” said Tom Springer, partner at Bain. “It shows us where and how our clients are deploying their scarcest resources: the time, talent and energy of their people. Workplace Analytics consistently yields unique insights into resource allocation, collaboration behaviors and organizational networks. We integrate these insights with broader perspectives on strategy, operating model and results delivery to help our clients organize for maximum productivity.”

Building a digital, data-driven enterprise

At Microsoft, Workplace Analytics has yielded significant insights. “We believe building a true digital, data-driven enterprise requires organizations to empower and connect their people across everything—people, processes, data and systems,” said Kathleen Hogan, chief people officer at Microsoft. “Our HR Business Insights group is using Workplace Analytics across a variety of initiatives—from understanding the behaviors driving increased employee engagement, to identifying the qualities of top-performing managers who are leading Microsoft’s cultural transformation from within. We believe people analytics is a competitive necessity for any HR team.”[/vc_column_text][/vc_column][/vc_row][vc_row][vc_column][vc_row_inner css=".vc_custom_1534362068036{padding-top: 20px !important;padding-right: 20px !important;padding-bottom: 20px !important;padding-left: 20px !important;}"][vc_column_inner][vc_column_text]

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New in Office 365 security and compliance

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New in Office 365 security and compliance

As written on blogs.office.com
Recent updates for security and compliance include enhancements to Microsoft Defender, eDiscovery, Advanced Data Governance, Advanced Security Management and expanded support for Windows Information Protection. Read on to learn more about these updates.

Enhancements to threat protection visibility and controls

Office 365 Exchange Online Protection (EOP) and Microsoft Defender were designed to keep your organization protected against cyber-attacks while supporting end-user productivity. The Office 365 team continues to enhance both EOP and Defender by offering deeper insights and more flexible controls. This month, we are introducing the following new capabilities:
Threat Protection status report—New reporting for Defender and EOP that adds visibility into malicious emails detected and blocked for your organization. This supplements the recently introduced reports in the Security & Compliance Center for Defender Safe Attachments.
Enhanced quarantine capabilities—Now all emails classified as malware from both EOP and Defender are quarantined. This builds upon the existing quarantine experience by allowing administrators to review and delete emails from quarantine.
New Defender Safe Links Policy features—Four new features build upon the Safe Link policies.
Additional details on these new features can be found in the Microsoft Tech Community, as well as on the EOP and Defender product pages. EOP is offered across our enterprise E1, E3 and E5 suites. Defender is offered as both a standalone SKU or as part of E5.

New features streamline your compliance process using Office 365

Businesses around the world must be able to keep and protect important information and quickly find what’s relevant to continue to meet legal, business and regulatory compliance requirements. At Microsoft, we know how demanding and complex compliance can be and have recently released several new eDiscovery and Data Governance features in Office 365 to support your compliance needs. These features include:
Optical character recognition in Advanced eDiscovery—Extracts text from image files or objects within the files, significantly reducing the amount of manual remediation work required to analyze image files.
Rights management (RMS) decryption in Office 365 eDiscovery—Automatically decrypts RMS-encrypted email messages at export time when you choose the MSG Export option.
Unified case management—Provides a consistent user interface spanning the eDiscovery capabilities in Office 365, from core to advanced, which helps to reduce potential human errors by streamlining eDiscovery case definition and eliminating several steps in the process.
Visit the Microsoft Tech Community for more details about the new eDiscovery features. Unified case management and RMS decryption are included with Office 365 E3. Optical character recognition is included with Advanced eDiscovery in E5.

Announcing general availability of Supervision capabilities in Office 365 Advanced Data Governance

Many organizations have the need to perform supervision of employee communications. This need stems from internal security and compliance guidelines, or from regulatory bodies such as the Financial Industry Regulatory Authority (FINRA). In both cases, failure to have a demonstrable supervision process in place could potentially expose organizations to liability or severe penalties.
To address this need, we’ve released the new Supervision feature in Office 365 Advanced Data Governance. Supervision covers not only email communications, but also third-party communications streams, such as Facebook, Twitter, Bloomberg and many more. Visit the Microsoft Tech Community for more details about the general availability of Supervision.
Supervision is part of Office 365 Advanced Data Governance, which is available as part of Office 365 E5 or the Office 365 Advanced Compliance SKU.

Windows Information Protection now supports Office desktop applications

In August, we announced our support of Windows Information Protection (WIP) for Office mobile apps on Windows tablets and phones, to help prevent accidental business data leaks while letting users maintain control over their personal data by designating content as “work” or “personal.” We’re pleased to announce we have expanded support for WIP to include the Office 365 ProPlus desktop versions of Word, Excel, PowerPoint, Outlook, OneNote and Skype for Business. This will help provide more comprehensive protection of your business data on Windows 10 devices. To read more about WIP, check out our Microsoft Tech Community blog.

SIEM connector—now available for Office 365 Advanced Security Management

A year ago, we announced a way for you to get greater visibility and control over Office 365 with Advanced Security Management (ASM). Since then, we have added new features to help you better determine shadow IT activity. We also enhanced control over third-party appsconnected to Office 365. After these updates, we started hearing that some of you were looking for a way to export alerts to other systems that are integrated into your existing workflows. Today, we are releasing a solution that supports centralized monitoring of ASM alerts with your security information and event management (SIEM) software. Integrating with an SIEM allows you to better protect Office 365 while maintaining your organization’s security workflow, automate your security procedures and correlate between your cloud-based and on-premises events.
There is no additional cost for an SIEM connector for ASM; you just need to have Office 365 E5 or the ASM add-on. To learn how to setup the ASM SIEM connector, please read “SIEM integration with Office 365 Advanced Security Management.”

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Want more info on cybersecurity? Contact us to learn more about keeping your data protected.

800-208-3617 

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Outlook 2016 for Mac is adding your most requested features

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As written on blogs.office.com
Outlook for Mac is adding several highly requested features for Office 365 customers, including the ability to send an email at the time of your choice and request delivery notifications and read receipts. These additions deliver on four of our top 10 requested features, and are designed to help you get more done quickly and stay in control of the day ahead.
A big part of our prioritization of new features and enhancements comes from the votes and feedback we receive from you at our Outlook UserVoice site, and the input we get from our Office Insiders. We thank you all for your feedback and are excited to hear what you think of our new additions!
Here’s a look at what’s new.

Send your emails when you want

The best time to write an email and the best time to send an email may not always align. With our new Send Later feature, you can write an email now and schedule it to be sent automatically at the perfect time. Once you are done drafting your email, click the drop-down next to Send and then select Send Later. Choose the date and time to send the email and the message is saved to your Drafts folder. When the scheduled time comes, the email is automatically sent—you don’t even need to have Outlook or your computer open!

Outlook for Mac toolbar is displayed with the Send Later button highlighted.

This feature is available to Office Insider Fast users today and coming to Office 365 subscribers in July. For more details, see Can I delay or schedule the delivery of email messages in Outlook 2016 for Mac?

Use read and delivery receipts to track your emails

Sometimes you need to be notified that an important email has been delivered to and read by your recipient. Outlook for Mac now supports both read and delivery receipts. A delivery receipt confirms delivery of your email message to the recipient’s mailbox, but not that the recipient has seen it or read it. A read receipt confirms that your message was opened.

In Outlook for Mac, the message recipient can decline to send read receipts. For more details, see Request a read receipt or delivery notification.

Spend less time writing emails

Sending the same email over and over again? Email templates are great for sending messages that include information that infrequently changes from message to message. Compose and save a message as a template and then reuse it when you want it. New information can be added before the template is sent as an email message. For more details, see Can I create email templates in Outlook 2016 for Mac?

Stay on top of your day by creating calendar events and tasks from emails

Emails contain the important information you need to get things done throughout the day. Often, however, those tasks need to be scheduled as part of your day to get completed on time. You can now drag and drop emails directly to your calendar to reserve that time. The subject of the email becomes the calendar subject, and the body of the email goes in the notes field.
For those of you who are task users, you can do the same thing. Drag the email to your task view to create new items.

Improving the account setup experience

We’ve simplified the Add Account experience in Outlook for Mac. Previously, you needed to know details about what type of account you have (e.g., Office 365 or Exchange, IMAP or POP). Now you can simply enter your email address and Outlook detects your account settings and guides you through the process. And if you’ve signed in to other Office apps before launching Outlook for the first time, you will be asked if you want to add that account automatically. For more details, see Set up Outlook on your Mac.

How do I get all these new improvements?

The Send Later feature is available to Office Insider Fast users today on version 15.36 (170606) and will be available to all Office 365 subscribers in July. The Request a Delivery and Read receipts, email templates, and creating calendar events and tasks from emails additions are available today to all Office 365 subscribers on version 15.35 (170610). The improved account setup experience is available to all Outlook Mac users on version 15.34 (170515).

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